Attach 4 Outline of a Safety and Health Plan for Contractor Specific Contract 100223.pdf

Rev 6/17/2025

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Outline of a NIST Safety and Health Plan for a Specific Contract

The following areas are typically addressed in a contract specific safety and health plan.

A plan shall be job-specific and shall also address any unusual or unique aspects of the project or activity for which it is written.

1. SIGNATURE SHEET.

Title, signature, and phone number of the following:

a. Plan preparer (qualified person such as corporate safety staff person, QC).

b. Plan must be approved, by company/corporate officers authorized to obligate the company (e.g., owner, company president, regional vice president, etc.).

c. Plan concurrence (e.g., Chief of Operations, Corporate Chief of Safety, Corporate Industrial Hygienist, project manager or superintendent, project safety professional, project QC) (provide concurrence of other applicable corporate and project personnel (Contractor)).

2. BACKGROUND INFORMATION. List the following:

a Contractor;

b. Contract number;

c. Project name;

d. Brief project description, description of work to be performed, and location on NIST Gaithersburg site.

e. Contractor and sub-contractor accident experience (provide 2 years OSHA

300 Forms, corporate safety trend analyses); and any OSHA/STATE citations.

3. STATEMENT OF SAFETY AND HEALTH POLICY.

a. List NIST job-specific phases of work and identify any/all hazardous activities. List all safe work practices to be followed during each project activity phases.

b. Provide a copy of your current corporate/company Safety and Health Policy Statement.

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4. RESPONSIBILITIES AND LINES OF AUTHORITIES.

a. Identification and accountability of personnel responsible for safety - at both corporate and project level. (Contracts specifically requiring safety or industrial hygiene personnel should include a copy of their resume. The COTR will review the qualifications for acceptance.)

b. Lines of authority to include sub-contractors.

5. SUBCONTRACTORS AND SUPPLIERS.

Provide the following:

a. Identification of subcontractors and suppliers;

b. Means for controlling and coordinating subcontractors and suppliers; and

c. Safety responsibilities of subcontractors and suppliers.

6. TRAINING.

a. List subjects to be discussed with employees in safety indoctrination.

b. List mandatory training and certifications that are applicable to this project

(e.g., explosive actuated tools, confined space entry, crane operator, excavation, certification, NFPA 70E, PPE) and any requirements for periodic retraining/recertification.

All applicable training certifications shall be submitted to NIST prior to work proceeding.

c. Outline requirements (who attends, when given, who will conduct, etc.) for supervisory and employee safety meetings.

7. SAFETY AND HEALTH INSPECTIONS.

Provide details on:

a. Who will conduct safety inspections (e.g., PM, safety professional, QC, supervisors, employees), when inspections will be conducted, how the inspections will be recorded, deficiency tracking system, follow-up procedures, etc.

Copies of safety reports shall be submitted to the NIST COR for review.

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b. The names of competent and/or qualified person(s) and proof of competency/ qualification to meet specific OSHA competent/qualified person(s) requirements must be attached.

8. SAFETY AND HEALTH EXPECTATIONS, INCENTIVE PROGRAMS, AND

COMPLIANCE.

a. The company's written safety program goals, objectives, and accident experience goals for this contract should be provided.

b. A brief description of the company's safety incentive programs (if any) should be provided.

c. Policies and procedures regarding noncompliance with safety requirements (to include disciplinary actions for violation of safety requirements) should be identified.

d. Provide written company procedures for holding managers and supervisors accountable for safety.

9. ACCIDENT REPORTING.

The Contractor shall identify who, how, and when the following will be completed:

a. Exposure data (man-hours worked);

b. Accident investigations, reports, and logs;

c. Immediate notification of major accidents to NIST contact.

10. MEDICAL SUPPORT.

Outline on-site medical support and/or offsite medical arrangements including rescue and medical duties for those employees who are to perform them, and the name(s) of onsite Contractor personnel trained in first aid and CPR.

11. PERSONAL PROTECTIVE EQUIPMENT.

Outline procedures (who, when, how) for conducting hazard assessments and written certifications for use of PPE. Outline procedures to be followed to assure the proper use, selection, and maintenance of personal protective and life saving equipment (e.g., protective footwear, protective gloves, hard hats, safety glasses, hearing protection, body harnesses, lanyards).

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12. REQUIRED PLANS (when specific work is necessary as part of the contract)

a. Plans for the layout of temporary construction buildings, facilities, fencing, and access routes and anchoring systems for temporary structures shall be submitted to and approved by the COTR.

b. Spill prevention plan and response plan

c. Plan for posting of emergency telephone numbers

d. Hazard communication plan - Provide the location of MSDS, records of Contractor employee training, and inventory of hazardous materials (including approximate quantities and a site map) that will be brought onto Government project by the Contractor and subcontractor. All hazardous materials must have NIST approval prior to materials entering NIST site.

e. Respiratory Protection Plan.

Where respirators are necessary to protect the health of the employee, establish and implement a written respiratory protection program with work site specific procedures in accordance with this section and OSHA’s respiratory protection standard at 29 CFR 1910.134.

Designate a competent person as program administrator, who is qualified by appropriate training or experience that is commensurate with the complexity of the program, to administer and oversee the respiratory protection program and conduct the required evaluations of program effectiveness.

All contract employees respirator fit test and medical records must be submitted to NIST before any work is to proceed.

f. Health Hazard Control Plan

The analyses shall identify all substances, agents, and environments that present a hazard and recommend hazard control measures. Engineering and administrative controls shall be used to control hazards; in cases where engineering or administrative controls are not feasible, PPE may be used.

g. Confined Space Access Plan

Confined space work covered by OSHA’s General Industry (29 CFR 1910) and Construction (29 CFR 1926) standards shall be performed in accordance with 29 CFR 1910.146 and as provided herein.

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h. Control of Hazardous Energy (Lockout/Tagout)

Before an employee performs any servicing or maintenance on a system where the unexpected energizing, start up, or release of kinetic or stored energy could occur and cause injury or damage, the system shall be isolated

All procedures shall be performed in accordance with 29CFR1910.147

i. Fall protection plan

Provide details of the contractors fall protection program to include, but not limited to, roofing, ladders, and scaffolding.

j. Electrical Safety NFPA 70E (current edition)

Provide details on the contractor’s energized work program to include, but not limited to fire resistant clothing (FR), PPE, insulated tools, energized work permit, barricades and signs, justification for working on the electrical circuits energized except for trouble shooting, and training for individuals to comply with NFPA 70E related requirements.

Provide details on energized work program for trouble shooting energized circuits, which shall include checking terminals electrical equipment for voltage potential.

Electrical safety shall be discussed in the plan to all trades not just to electricians.

Mechanical based trades traditionally placed air handling equipment and pumps.

Those trades also traditionally replace electrical equipment and/or make electrical connections. Those trades traditionally check phase rotation as an example, and as thus are exposed to energized parts as defined in NFPA 70E.

k. Excavation and Trenching Plan

Provide details on excavation and trenching plan to include, but not limited to, shoring, trench boxes, soil storage area, and means to prevent pedestrians and vehicles within the construction zone. Drawings and/or sketches are encouraged for this plan.

13. CONTRACTOR INFORMATION.

The Contractor and Sub-Contractor(s) shall provide information on how they will meet the requirements of applicable. As a minimum, excavations, scaffolding, medical and first-aid requirements, PPE, fire prevention, machinery and mechanized equipment, electrical safety, public safety requirements; and chemical, exposure prevention requirements shall be addressed as applicable.

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Contracts for construction or dismantling, demolition or removal of improvements, the Contractor shall comply with all pertinent provisions of the latest version of U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, in effect on the date of the solicitation. (AHA shall be included for each element of work to be performed.)

14. COVID-19

Contractor shall provide safety and processes within the safety plan to address the safety of staff to maintain a safe work environment related to COVID-19 will working on NIST.

• Have these link included in the safety plan https://www.nist.gov/campus-status and https://www.nist.gov/about-nist/visit for site access requirements.

• Anyone coming onto campus must meet the criteria in the Personal Daily COVID-19 Screening Questionnaire each day that they will be on campus.

End of Outline https://www.nist.gov/campus-status https://www.nist.gov/about-nist/visit