Attach 2 - Statement of Work_119th Transition Call Order.pdf

Architect of the Capitol Statement of Work – Paint Contractor Support 119th Transition

Architect of the Capitol

Paint Contractor Support

STATEMENT OF WORK

(SOW)

119th Transition

DATE: (15 04 2024)

1.0 General. Statement of Work (SOW) for Paint Contractor Support 119th Transition.

1.2 Background. The House Superintendents Office under the Architect of the Capitol executes various construction projects in and around the House Office Buildings regarding paint support.

The House Office Buildings consists of five buildings, three of which have offices for members of congress. Those buildings are the Cannon House Office Building (CHOB), Longworth House Office Building, and Rayburn House Office Building, which contain 441 member offices. The offices include a three-bay configuration for house members and their staff. The House Superintendent’s Office provides maintenance of these offices which includes painting of walls, ceilings, doors and trim. Every two years after the congressional elections, during the months of November and December, members have an opportunity to select and move into offices vacated by previous members. During this time period, the House Superintendent’s Office provides patching and painting in the vacated suites to make them ready for occupancy by the new members. Suites are patched and painted six days a week over two shifts.

1.3 Objectives. The Architect of the Capitol (AOC) requires paint contractor support for the 119th House Transition. The intent of this call order is for paint contractor services.

1.4 Scope.

1.4.1 Specific Building Requirements

CHOB Suites: Contractor shall paint all walls and all paint grade trim, cabinets, molding (chair rail, crown, doors, frames, and baseboard). Ceilings will be painted only on an as-needed basis using established labor rates/ unit pricing. The Chief of Staff (COS) partition will be painted only on an as-needed basis using established unit pricing. All trim, cabinets, and moldings shall receive one finish coat of paint. Walls shall receive two finish coats of paint using the AOC standard colors.

LHOB Suites: Contractor shall paint all walls, ceilings and any partition doors, frames, trim. All doors, frames, trim shall receive one finish coat of paint. Walls shall receive two finish coats of paint using the AOC standard colors. The overall wall surface area consists of 25 percent stain grade millwork. The Contractor shall not paint stain grade millwork. Ceilings shall receive one coat of finish paint.

RHOB Suites: Contractor shall paint all walls and all paint grade trim, cabinets, molding (chair rail, crown, doors, frames, and baseboard). Ceilings will be painted only on an as-needed basis using established labor rates/ unit pricing. All trim, cabinets, and moldings shall receive one finish coat of paint. Walls shall receive two finish coats of paint using the AOC standard colors.

There are suites in the Rayburn building which contain popcorn finish ceilings. Those ceilings shall not be touched up or painted.

1.4.2 House Transition Paint Contractor Support

Transition Support Task 1 – Mobilization and Badging

Contractor shall attend pre-construction meetings, planning, etc. Contractor shall plan for building specific procedures to include points of contact, workflow planning, and safety plan specifics including rally points and evacuation procedures. Contractor shall provide submittals for review and approval by AOC of all materials being used in the buildings. This includes primers, patching materials, caulk, or other materials applied in the building. Contractor shall complete all badging requirements and obtain badges for all employees required for transition support.

Transition Support Task 2 – Painting

The Contractor shall complete painting during one of the two shifts. Shifts are as follows – Day:

6:30am to 3:30pm, Evening: 4:00pm to 1:00am. A minimum of one hour prior to the end of the shift, the painting of the suite shall be complete. The AOC shall inspect the suite with the Contractor and the punchlist shall be complete prior to the end of the shift (reference SECTION 017329 - CUTTING AND PATCHING (available upon request) for quality of patching and paint).

The suite will be verified and considered complete at the end of the shift. Once accepted no additional work will occur by the Contractor in the suite.

The Contractor shall provide an onsite working foreman for each painting shift that they are scheduled to work. The AOC onsite designated supervisor will coordinate directly with the foreman to discuss daily work needs, coordinate delivery of paints within the buildings, inspect suite prior to the start of work, discuss the punchlist, and accept room at end of shift when punchlist is complete.

The Contractor’s onsite working foreman or project manager and the AOC onsite supervisor shall walk suites the day prior to identify any alternate work required to be completed.

The Contractor shall have resources to paint two suites per shift (four suites a day). Two suites on day shift and two suites on evening shift. The Contractor shall assume 96 total suites across the different buildings will be painted during the transition with 48 being painted by each shift over a 24 working day period which includes Saturdays. It is anticipated that the breakdown of suites shall be as follows: 36 LHOB, 26 CHOB, 34 RHOB.

The Contractor is required to remove all trash/debris/material generated from their work. Trash and debris shall be disposed of at the Rayburn loading dock trash compactor. All 5-gallon plastic paint buckets shall go to the recycle hallway in the Subbasement of Rayburn. 5-gallon plastic paint buckets shall not go in the trash compactor.

Transition Support Task 3 – Alternates

If a suite has ‘CAMEO’ or non-standard white trim in it, contractor shall provide an additional coat of finish paint over the standard single coat. Suites requiring member custom color may require three finish coats to provide coverage over the standard two coats.

Rooms identified as having spider cracks shall receive two coats of ‘Peel Bond’ (or equivalent) prior to receiving paint. The Contractor shall patch walls as necessary prior to painting. This includes minor cracks, nail and screw holes from the removal of items such as pictures, TVs, cabinets and shelving. The Contract should provide caulking in the suite as needed.

Ceilings in RHOB and CHOB may require ceilings to be painted with one coat of finish paint.

Cabinets in RHOB may not require painting with one coat of finish paint. Additional moldings (chair rail, crown, and baseboard) may require painting with one coat of finish paint. In addition, the CHOB Chief of Staff (COS) partition may require painting of one coat of finish paint.

1.5 Contract Type. Firm-Fixed Price/Time & Materials

1.6 Place of Performance/Hours of Operation. Work under this requirement shall be performed at the House Office Buildings. Daily work hours are as follows – Day: 6:30am to 3:30pm, Evening: 4:00pm to 1:00am. Any Contractor under this call order shall be required to perform work during these hours unless otherwise authorized. Overtime or compensation time shall not be performed unless specifically authorized in writing by the Contracting Officer.

1.7 Period of Performance. The period of performance is from anticipated date of award, September 2024 – January 2025.

1.8 Funding.

This call order level is fully funded.

1.9 Privacy Act. N/A.

1.10 Personal Service. N/A.

1.11 Security.

The Contractor’s on-site staff must apply for and maintain eligibility for an AOC Identification badge. All Contractors working on site shall be required to wear an identification badge at all times. On site work may be interrupted because of Congressional events or U. S. Capitol Police requirements. All work to be performed is subject to Government interruptions.

The AOC does not follow certain exceptions as described in the E-Verify federal contractor rule.

Contractors are required to use E-Verify to verify that all employees working on AOC contracts are authorized to work in the United States.

Deliveries to the site will be required to first go to offsite screening at Blue Plains. There is a secondary screening when deliveries arrive onsite. AOC requires 1-week advance notice on deliveries to coordinate with Unite States Capitol Police.

Only small items shall be allowed to be brought onsite through normal entry point screening.

Contractor shall assume all tools/materials shall proceed through offsite screening.

The AOC is not responsible for contractor parking.

1.12 Safety.

The Contractor shall comply with all AOC safety policies and shall require all employees to wear appropriate clothing apparel for the assigned tasks. No sandals or any style of open toe shoes shall be allowed for any position that requires lifting of 5lbs or greater as this would pose a risk of injury.

The Contractor shall comply with AOC52.223-9 Accident Prevention and Safety and Health Programs (Sep 2004).

1.13 Energy Efficiency/Compliance.

There are no special energy efficiency requirements under this requirement. The Contractor shall minimize energy use while on a government site.

1.14 Sustainability.

There are no sustainability considerations or concerns under this requirement.

1.15 Key Personnel. NA.

1.16 Quality Control.

The Contractor is responsible for quality control of the work. This shall include but limited to patching, painting, caulking, preparation, cleaning. Prior to the end of each shift, the AOC shall inspect the areas for quality per this section and issue a punchlist that shall be addressed by the Contractor before leaving the site.

The quality expectations are:

patching shall be sanded smooth prior to paint, caulking shall have a smooth and even finish, painting shall include full coverage on the walls/ceilings, paint shall not have drips or runs, paint from walls/ ceilings shall not be visible on moldings/trim and paint on moldings/trim shall not carry over onto walls/ ceilings, paint materials shall not be present on surroundings surfaces and furniture, area should be cleaned and free of debris/trash.

1.17 Records/Data. N/A.

1.18 Packaging/Packing/Shipping Instructions. N/A.

1.19 Applicable Documents. NA.

1.20 Points of Contact.

Administrative Contracting Officer: Renko Hardison: renko.hardison@aoc.gov; 202-341-1690

Contracting Officer Representative: TBD.

2.0 Definitions & Acronyms. NA.

3.0 Government Furnished Property (GFP).

Upon request by the COR, the Contractor shall provide an inventory report of all GFE/GFP within seven (7) days. The report shall include asset tag information, serial number, assigned resource, primary office location, the date issued, and a description of the asset, or as specified by the COR.

The AOC shall provide, if requested for use, drop clothes and flat trucks. The AOC shall provide spot primer and finish costs of wall, ceiling and trim paint. The Contractor shall pick up the paint daily from the AOC at a designated location in the building. There may be cases where a member selects a custom paint color. Those paints will be furnished by the member office and the AOC will coordinate delivery to the Contractor. The AOC will provide a storage room to the contractor to store their onsite tools/equipment. The storage room for House transition work will be located in the Rayburn House Office Building and will be approximately 200 square feet.

The Contractor is responsible for transporting all their materials and equipment throughout the buildings.

4.0 Contractor Furnished Items.

The Contractor shall use their own patching materials, caulks, ladders, sundries (sanding materials, roller covers, tape, plastic, brushes, etc.), and any other materials required to paint walls, ceilings and trim in the suite (Spot primer and Finish Paint will be provided by AOC).

Contractor shall provide SDS sheets for all materials, supplies, and equipment they bring onsite.

Products shall be low-VOC.

5.0 Specific Requirements

5.1 Proposal Submission. The Contractor shall provide a proposal electronically to the Contracting Officer in the format specified by the call order.

mailto:renko.hardison@aoc.gov

5.2 Discuss Travel Costs.

Travel is not authorized under this requirement. The Contractor will not be reimbursed for travel and per diem within a 70-mile radius of the worksite where a Contractor has an office. No costs for transportation, lodging, meals or incidental expenses incurred by the Contractor are authorized nor shall the Contractor be reimbursed for travel under this requirement.

5.3 Deliverables and Reports. As indicated in call orders written under this BPA.

5.3.1 Kick-off Meeting: A kick-off meeting shall be held within fourteen (10) calendar days after contract award. The Contractor shall arrange to have the project team (Project Manager at a minimum), attend to discuss communication approach and delivery/access/badging plans. The meeting shall include a site walkthrough and discussion on lessons learned and background on the suites, plans and building logistics.

5.3.2 Weekly Status Report: The Contractor shall attend a weekly progress and work status meeting. The intended audience includes Government and contractor project managers. During the Period of Performance, the weekly progress meetings will be held virtually or in-person at the project site at a time and location agreed to by all parties.

5.3.3 Schedule

Table 1 - Deliverables and Delivery Schedule

Deliverable/Description Type Delivery Method(s) Delivery Date/Frequency

Submittals (Planned Materials & Schedule for mobilization)

Document PDF TBD

Government Furnished Equipment / Property (GFE/GFP) Inventory Report

Report MS Excel TBD

5.4 Delivery Instructions.

The Contractor shall provide all deliverables via electronic methods, unless directed by the COR to provide hard copies, for review, approval, and appropriate action. Electronic copies shall be delivered via email attachment to the CO and COR as appropriate. The electronic copies shall be compatible with Microsoft Office 2010 or other applications as appropriate and mutually agreed to by the parties. Once created, deliverables and work products are considered the property of the Federal Government.

The deliverables shall be considered final upon receiving Government approval. The Government shall provide written notification of acceptance or rejection of all deliverables within two days of receipt. All notifications of rejection will be accompanied with an explanation of the specific deficiencies causing the rejection. Deliverables must be approved by the CO and COR to be considered “accepted.”

Deliverables shall be deemed acceptable if the document adequately covers all required topics, meets general quality measures, and is professionally prepared in terms of accuracy, clarity, format, and timeliness. Quality measures, as set forth below, shall be applied to each work product received from the Contractor.

Accuracy: Documents shall be accurate in presentation, content, and style;

Clarity: Documents shall be clear and concise;

Format: Documents shall be transmitted via mutually agreed upon media; and Timeliness: Documents shall be submitted on or before scheduled due date.

5.5 Inspection and Acceptance. See BPA clauses and call order specifications for inspection and acceptance requirements.

5.6 Procedures for Payment. See BPA clauses and call order specification for Payment requirements.