Attach 1 - Statement of Work_ Paint Support BPA.pdf

Architect of the Capitol Statement of Work – Paint Contractor Support

Paint Contractor Support

STATEMENT OF WORK

(SOW)

DATE: (15 04 2024)

1.0 General. Blanket Purchase Agreement (BPA) Statement of Work (SOW) for Paint Contractor Support.

1.2 Background. The AOC is responsible for the maintenance, operation, development, and preservation of over 18,400,000 square feet of building space and over 570 acres of land within the United States Capitol Complex and outlying sites. AOC facilities are organized by jurisdictions which include the House Office Buildings, Senate Office Buildings, United States Capitol Building, Capitol Grounds & Arboretum, Capitol Visitor Center, Library of Congress Buildings & Grounds, United States Supreme Court Buildings & Grounds, United States Botanic Garden, the Capitol Power Plant, and the Office of the Chief Security Officer. AOC maintains facilities in the District of Columbia and in Virginia and Maryland.

The House Superintendent’s Office under the Architect of the Capitol executes various construction projects in and around the House Office Buildings regarding paint support.

1.3 Objectives. The Architect of the Capitol (AOC) requires paint contractor support for projects on the Capitol Campus including but not limited to the House office transitions. This will provide the AOC with flexibility and capacity to support multiple projects in support of congressional operations and initiatives. The intent of this BPA is for paint contractor services and support to the AOC for projects, operations, and initiatives.

1.4 Scope. The AOC is seeking paint contractor support for a variety of projects, operations and initiatives on the Capitol Campus. General painting procedures are communicated, however, call orders may communicate separate requirements for additional buildings on the AOC Campus.

1.4.1 General Scope of Painting

The Contractor shall complete painting during established shifts at the Call order level. The Contractor should have personnel/ crew(s) capable of meeting schedules and flexibility of operations for working around the demands of the customers on the campus.

The Contractor shall brush and roll walls and trim. Ceilings may be sprayed. Woodwork that is stained, varnished or non-paint finish shall not be painted. The Contractor shall provide Safety Data sheets for all materials/ tools/ equipment they bring onsite.

The Contractor shall protect all surfaces prior to painting. All wall items that remain on the walls shall be protected. This includes light fixtures, electrical/cover plates, fire alarm, sprinkler, smoke detectors, drapes, blinds, cabinets, shelving, doors, plumbing, etc. The Contractor shall also ensure door/cabinet knobs, hinges and other hardware are protected from paint. Contractor shall use all caution to protect windows, furnishings with glass, and historic chandeliers from breakage from roller poles and ladders. Provide protection of any furniture that may be left in the suites. This would include modular furniture and associated reception desks in those suites.

The Contractor shall protect all carpet in the suite unless notified by the AOC that the suite is receiving new carpet. The Contractor is responsible for any cleaning or replacement costs if carpet is damaged. The Contractor shall be responsible for any costs associated with repair due to damage.

The Contractor is required to remove all trash/ debris/ material generated from their work following each shift. Trash and debris shall be disposed of at the Rayburn loading dock trash compactor or other specified location within a call order. All 5-gallon plastic paint buckets shall go to the recycle hallway in the Subbasement (SB) of Rayburn unless informed otherwise by an authorized AOC representative. 5-gallon plastic paint buckets shall not go in the trash compactor.

The Contractor’s onsite personnel shall wear standard company uniform (paint shirts/pants).

Street clothes are not permitted. The Contractor will not be provided with break room, lunch room, or changing room. The Contractor is permitted to use any of the open public facilities in the buildings. Smoking is prohibited in all buildings and garages. Smoking must occur outside and no closer than 25’ from building entrances.

1.4.2 Specific Building Requirements

Cannon House Office Building (CHOB) Suites: Contractor shall paint all walls and all paint grade trim, cabinets, molding (chair rail, crown, doors, frames, and baseboard). Ceilings will be painted only on an as-needed basis using established labor rates/ unit pricing. The Chief of Staff (COS) partition will be painted only on an as-needed basis using established unit pricing.

All trim, cabinets, and moldings shall receive one finish coat of paint. Walls shall receive two finish coats of paint using the AOC standard colors.

Longworth House Office Building (LHOB) Suites: Contractor shall paint all walls, ceilings and any partition doors, frames, trim. All doors, frames, trim shall receive one finish coat of paint.

Walls shall receive two finish coats of paint using the AOC standard colors. The overall wall surface area consists of 25 percent stain grade millwork. The Contractor shall not paint stain grade millwork. Ceilings shall receive one coat of finish paint.

Rayburn House Office Building (RHOB) Suites: Contractor shall paint all walls and all paint grade trim, cabinets, molding (chair rail, crown, doors, frames, and baseboard). Ceilings will be painted only on an as-needed basis using established labor rates/ unit pricing. All trim, cabinets, and moldings shall receive one finish coat of paint. Walls shall receive two finish coats of paint using the AOC standard colors.

There are suites in the Rayburn building which contain popcorn finish ceilings. Those ceilings shall not be touched up or painted.

1.4.3 House Transition Paint Contractor Support

Transition Support Task 1 – Mobilization and Badging

Contractor shall attend pre-construction meetings, planning, etc. Contractor shall plan for building specific procedures to include points of contact, workflow planning, and safety plan specifics including rally points and evacuation procedures. Contractor shall provide submittals for review and approval by AOC of all materials being used in the buildings. This includes primers, patching materials, caulk, or other materials applied in the building.

Transition Support Task 2 – Painting

The Contractor shall complete painting during one of the two shifts. Shifts are as follows – Day:

6:30am to 3:30pm, Evening: 4:00pm to 1:00am. A minimum of one hour prior to the end of the shift, the painting of the suite shall be complete. The AOC shall inspect the suite with the Contractor and the punchlist shall be complete prior to the end of the shift (reference SECTION 017329 - CUTTING AND PATCHING (available upon request) for quality of patching and paint).

The suite will be verified and considered complete at the end of the shift. Once accepted no additional work will occur by the Contractor in the suite.

The Contractor shall provide an onsite working foreman for each painting shift that they are scheduled to work. The AOC onsite designated supervisor will coordinate directly with the foreman to discuss daily work needs, coordinate delivery of paints within the buildings, inspect suite prior to the start of work, discuss the punchlist, and accept room at end of shift when punchlist is complete.

The Contractor’s onsite working foreman or project manager and the AOC onsite supervisor shall walk suites the day prior to identify any alternate work required to be completed.

The Contractor shall have resources to paint two suites per shift (four suites a day). Two suites on day shift and two suites on evening shift. The Contractor shall assume 96 total suites across the different buildings will be painted during the transition with 48 being painted by each shift over a 24 working day period which includes Saturdays. It is anticipated that the breakdown of suites shall be as follows: 36 LHOB, 26 CHOB, 34 RHOB.

The Contractor is required to remove all trash/debris/material generated from their work. Trash and debris shall be disposed of at the Rayburn loading dock trash compactor. All 5-gallon plastic paint buckets shall go to the recycle hallway in the Subbasement of Rayburn. 5-gallon plastic paint buckets shall not go in the trash compactor.

Transition Support Task 3 – Alternates

If a suite has ‘CAMEO’ or non-standard white trim in it, contractor shall provide an additional coat of finish paint over the standard single coat. Suites requiring member custom color may require three finish coats to provide coverage over the standard two coats.

Rooms identified as having spider cracks shall receive two coats of ‘Peel Bond’ (or equivalent) prior to receiving paint. The Contractor shall patch walls as necessary prior to painting. This includes minor cracks, nail and screw holes from the removal of items such as pictures, TVs, cabinets and shelving. The Contract should provide caulking in the suite as needed.

Ceilings in RHOB and CHOB may require ceilings to be painted with one coat of finish paint.

Cabinets in RHOB may not require painting with one coat of finish paint. Additional moldings (chair rail, crown, and baseboard) may require painting with one coat of finish paint. In addition, the CHOB Chief of Staff (COS) partition may require painting of one coat of finish paint.

1.5 Contract Type. Call orders will be Firm-Fixed Price or Time & Materials

1.6 Place of Performance/Hours of Operation. Work under this requirement shall be performed at the House Office Buildings and/ or designated AOC Campus location. Daily work hours are as follows – Day: 6:30am to 3:30pm, Evening: 4:00pm to 1:00am. Any Contractor under this BPA shall be required to perform work during these hours unless otherwise authorized. Overtime or compensation time shall not be performed unless specifically authorized in writing by the Contracting Officer.

1.7 Period of Performance. The period of performance is (5) five years from date of award. All options, if exercised, will be within the period of performance.

Base Year: September 2024 – August 2025

Option Year 1: September 2025 – August 2026

Option Year 2: September 2026 – August 2027

Option Year 3: September 2027 – August 2028

Option Year 4: September 2028 – August 2029

1.8 Funding. Funding will be at the call order level.

1.9 Privacy Act. N/A.

1.10 Personal Service. N/A.

1.11 Security.

The Contractor’s on-site staff must apply for and maintain eligibility for an AOC Identification badge. All Contractors working on site shall be required to wear an identification badge at all times. On site work may be interrupted because of Congressional events or U. S. Capitol Police requirements. All work to be performed is subject to Government interruptions.

The AOC does not follow certain exceptions as described in the E-Verify federal contractor rule.

Contractors are required to use E-Verify to verify that all employees working on AOC contracts are authorized to work in the United States.

Deliveries to the site will be required to first go to offsite screening at Blue Plains. There is a secondary screening when deliveries arrive onsite. AOC requires 1-week advance notice on deliveries to coordinate with Unite States Capitol Police.

Only small items shall be allowed to be brought onsite through normal entry point screening.

Contractor shall assume all tools/materials shall proceed through offsite screening.

The AOC is not responsible for contractor parking.

1.12 Safety.

The Contractor shall comply with all AOC safety policies and shall require all employees to wear appropriate clothing apparel for the assigned tasks. No sandals or any style of open toe shoes shall be allowed for any position that requires lifting of 5lbs or greater as this would pose a risk of injury.

The Contractor shall comply with AOC52.223-9 Accident Prevention and Safety and Health Programs (Sep 2004).

1.13 Energy Efficiency/Compliance.

There are no special energy efficiency requirements under this requirement. The Contractor shall minimize energy use while on a government site.

1.14 Sustainability.

There are no sustainability considerations or concerns under this requirement.

1.15 Key Personnel.

The Government has identified the need for three (3) key personnel under this requirement.

The Contractor shall propose a Project Manager (PM) and two (2) Onsite Working Foreman (F) [one for each House Transition Paint Contractor Support shift] who meet the required skills outlined below. Required certifications may be substituted with experience, provided a written justification is approved by the Government. All key personnel must exhibit critical soft skills including:

Excellent active listening and verbal communication skills;

Strong business writing ability for the Project Manager;

Flexible and adaptable attitude;

Ability to conform to shifting priorities, demands, and timelines.

1.15.1 Project Manager

The Project Manager shall have overall responsibility of the contract activities to include planning, organizing, directing, controlling, staffing and reporting status, deliverables and schedules to the government.

Required Skills/Experience:

Ten (10) or more years of relevant experience in Commercial, Institutional, Government painting;

Five (5) or more years of relevant experience serving as a Project Manager on Commercial, Institutional, Government painting projects.

Education: High School Diploma/ equivalent

1.15.2 Onsite Working Foreman

The Onsite Working Foreman(s) shall have overall responsibility of the onsite activities to include onsite directing, staffing and reporting status, owner rep coordination, and logistics. The determination to staff with a working foreman performing superintendence, quality control and safety per shift. The proposed staffing for the two shifts and their resumes must be presented to the AOC for approval.

Required Skills/Experience:

Ten (10) or more years of relevant experience in Commercial, Institutional, Government painting;

Five (5) or more years of relevant experience serving as a Foreman on Commercial, Institutional, Government painting projects.

1.16 Quality Control.

The Contractor is responsible for quality control of the work. This shall include but limited to patching, painting, caulking, preparation, cleaning. Prior to the end of each shift, the AOC shall inspect the areas for quality per this section and issue a punchlist that shall be addressed by the Contractor before leaving the site.

The quality expectations are:

patching shall be sanded smooth prior to paint, caulking shall have a smooth and even finish, painting shall include full coverage on the walls/ceilings, paint shall not have drips or runs, paint from walls/ ceilings shall not be visible on moldings/trim and paint on moldings/trim shall not carry over onto walls/ ceilings, paint materials shall not be present on surroundings surfaces and furniture, area should be cleaned and free of debris/trash.

1.17 Records/Data. N/A

1.18 Packaging/Packing/Shipping Instructions. N/A.

1.19 Applicable Documents. NA.

1.20 Points of Contact.

Administrative Contracting Officer: Renko Hardison: renko.hardison@aoc.gov; 202-341-1690

Contracting Officer Representative: TBD.

2.0 Definitions & Acronyms. NA.

3.0 Government Furnished Property (GFP).

Upon request by the COR, the Contractor shall provide an inventory report of all GFE/GFP within seven (7) days. The report shall include asset tag information, serial number, assigned resource, primary office location, the date issued, and a description of the asset, or as specified by the COR.

The AOC shall provide, if requested for use, drop clothes and flat trucks. The AOC shall provide spot primer and finish costs of wall, ceiling and trim paint. The Contractor shall pick up the paint daily from the AOC at a designated location in the building. There may be cases where a member selects a custom paint color. Those paints will be furnished by the member office and the AOC will coordinate delivery to the Contractor. The AOC will provide a storage room to the contractor to store their onsite tools/equipment. The storage room for House transition work will be located in the Rayburn House Office Building and will be approximately 200 square feet.

The Contractor is responsible for transporting all their materials and equipment throughout the buildings.

4.0 Contractor Furnished Items.

The Contractor shall use their own patching materials, caulks, ladders, sundries (sanding materials, roller covers, tape, plastic, brushes, etc.), and any other materials required to paint walls, ceilings and trim in the suite (Spot primer and Finish Paint will be provided by AOC).

Contractor shall provide SDS sheets for all materials, supplies, and equipment they bring onsite.

Products shall be low-VOC.

5.0 Specific Requirements

5.1 Proposal Submission. The Contractor shall provide a proposal electronically to the Contracting Officer in the format specified by the BPA.

5.2 Discuss Travel Costs.

mailto:renko.hardison@aoc.gov

Travel is not authorized under this requirement. The contractor will not be reimbursed for travel and per diem within a 70-mile radius of the worksite where a Contractor has an office. No costs for transportation, lodging, meals or incidental expenses incurred by the Contractor are authorized nor shall the Contractor be reimbursed for travel under this requirement.

5.3 Deliverables and Reports. As indicated in call orders written under this BPA.

5.4 Delivery Instructions.

The Contractor shall provide all deliverables via electronic methods, unless directed by the COR to provide hard copies, for review, approval, and appropriate action. Electronic copies shall be delivered via email attachment to the CO and COR as appropriate. The electronic copies shall be compatible with Microsoft Office 2010 or other applications as appropriate and mutually agreed to by the parties. Once created, deliverables and work products are considered the property of the Federal Government.

The deliverables shall be considered final upon receiving Government approval. The Government shall provide written notification of acceptance or rejection of all deliverables within two days of receipt. All notifications of rejection will be accompanied with an explanation of the specific deficiencies causing the rejection. Deliverables must be approved by the CO and COR to be considered “accepted.”

Deliverables shall be deemed acceptable if the document adequately covers all required topics, meets general quality measures, and is professionally prepared in terms of accuracy, clarity, format, and timeliness. Quality measures, as set forth below, shall be applied to each work product received from the Contractor.

Accuracy: Documents shall be accurate in presentation, content, and style;

Clarity: Documents shall be clear and concise;

Format: Documents shall be transmitted via mutually agreed upon media; and Timeliness: Documents shall be submitted on or before scheduled due date.

5.5 Inspection and Acceptance. See BPA clauses and call order specifications for inspection and acceptance requirements.

5.6 Procedures for Payment. See BPA clauses and call order specification for Payment requirements.