Att H - Reference Check Form.docx
DOCX document 38 KB Posted
- Attached to
- ISPHN Med Repack and Preventative MaintenanceBid Documents State and local contract opportunity
- Solicitation number
- 26-86417
- Issued by
- Vanderburgh County, Indiana
About this file
This is a Reference Check Form issued by the Indiana Department of Administration (IDOA) for RFP 26-84933, with the state contact being Robert Cohen, Procurement Consultant at rcohen@idoa.in.gov. The form is designed to be completed by references provided by vendors responding to the state solicitation. Completed reference check forms must be submitted to idoareferences@idoa.in.gov with the subject line clearly stating "RFP 26-84933 Reference - [INSERT COMPANY NAME]" by the due date of October 3, 2025 at 3:00 PM Eastern Time. References are instructed that a representative from the State of Indiana may contact them directly during the competitive process for additional details.
The Reference Check Form requires comprehensive information about the vendor's performance across multiple dimensions, including the duration of the reference's relationship with the vendor, communication capabilities with internal and external stakeholders, any financial audit issues or corrective action requests, and performance ratings on service quality, business knowledge, staff quality, stakeholder engagement, resource allocation, and cost/schedule management. Ratings are evaluated on a four-point scale: poor, satisfactory, above average, or superior. References must provide contact information for their company, including mailing address, website, telephone, fax, and email, as well as specify the company's industry. References may decline to participate and explain their reasons, and are invited to provide additional comments or topics they believe the state should consider during evaluation.
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Text version
Attachment HState of Indiana Contact:
Robert Cohen, Procurement Consultant rcohen@idoa.in.gov Indiana Department of Administration
Reference Check Form
RFP 26-84933
Reference Check Form Due Date:
October 3, 2025 @ 3:00 PM Eastern Time
INSTRUCTIONS: You have been asked by the vendor listed below to provide a reference as they are responding to the current solicitation with the state of Indiana. This is a standard form created by the State of Indiana and your input is very much appreciated. During this competitive process, a representative from the State of Indiana, may contact you directly for more detail. If you have any questions, please contact the State of Indiana contact listed in the box in the top left side of the form.
Please provide the information requested below and submit this reference check form to:
idoareferences@idoa.in.gov:
The subject line of the email submissions must clearly state the following:
RFP 26-84933 Reference – [INSERT COMPANY NAME]
VENDOR NAME
REFERENCE CONTACT INFORMATION
Reference Company Name
Contact Name
Contact Title
Company Mailing Address
Company City, State, Zip
Company Website Address
Contact Telephone Number
Contact Fax Number
Contact Email
Industry of Company
QUESTIONS: Please provide a response to each of the questions listed below regarding the vendor listed above.
1. If you decline to provide a reference, please indicate that below and provide any comments you would be willing to share regarding the reason.
2. How long did you/have you and/or members of your team worked with the vendor? Please provide the specific dates of service.
3. With what type of internal and external stakeholders did the vendor have to communicate with?
4. Has the vendor been cited for any financial audit issues? If you are able to, please describe the issue briefly, and any corrective actions required. Did the vendor ultimately address the issue(s) in a satisfactory manner?
5. Has the vendor been subject to any requests for corrective action to cure performance issues? If you are able to, please describe the issue briefly, and any corrective actions required. Did the vendor ultimately address the issue(s) in a satisfactory manner?
6. Would you rate your experience with the quality of services/work provided by vendor as poor, satisfactory, above average or superior? Please elaborate on why you are giving the vendor this rating.
7. Would you rate the vendor's knowledge of your business as poor, satisfactory, above average or superior? Please elaborate on why you are giving the vendor this rating.
8. Would you rate the overall quality of the vendor’s staff as poor, satisfactory, above average or superior? Please elaborate on why you are giving the vendor this rating.
9. Would you describe the quality of the vendor’s engagement and communication with stakeholders (internal and external) throughout the project as poor, satisfactory, above average or superior? Please elaborate on why you are giving the vendor this rating.
10. Would you rate the vendor’s ability to provide appropriate staff and resources for the project, as needed, at all times as poor, satisfactory, above average or superior? Please elaborate on why you are giving the vendor this rating.
11. Would you rate the vendor's performance regarding cost and/or schedule overruns on the project as poor, satisfactory, above average or superior? Please elaborate on why you are giving the vendor this rating.
12. Are there any other topics you believe Indiana should consider during its reference evaluation or comments you would like to share?
13. Would your overall rating of the vendor be poor, satisfactory, above average or superior?
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