Att D - Cost Proposal - rtpv2.xlsx

This cost proposal document is submitted to the Indiana Department of Administration on behalf of the Indiana State Psychiatric Hospital Network (ISPHN) for a comprehensive 12-month Consumables Service Plan covering preventive maintenance, software license updates, and staff training for medication repackaging equipment across four facilities: Evansville State Hospital, Madison State Hospital, Richmond State Hospital, and NeuroDiagnostic Institute. The solicitation requires offerors to provide unit pricing for preventive maintenance service plans, Pak-EDGE UD First Data Bank software renewals, AutoPrint consumables including SUPERTHERM rolls (projected annual total of 22 units) and SUPERCEL materials in amber (12 units) and red (1 unit), shipping and handling by location, and an optional AutoPrint Plus (115V) 2.0 equipment purchase or current equivalent model. The contract term spans six years from CY2027 through CY2032 with one optional one-year renewal available. Proposals were due August 31, 2026, with a pre-proposal conference scheduled for July 29, 2026. The evaluation period targeted September-October 2026.

The cost proposal requires offerors to submit per-unit rates for each listed item without cumulative annual amounts, with the State calculating annual pricing based on estimated usage projections for each facility and contract year. The optional AutoPrint Plus equipment purchase includes fixed costs covering all applicable installation, training, and shipping/handling fees per machine, exercisable at the State's discretion during the contract term with no guaranteed purchase requirement. Pricing must remain firm for a minimum of 180 days from award. The solicitation includes a 3% Indiana Veteran Owned Small Business (IVOSB) subcontracting goal, and respondents may themselves be IVOSB-certified entities. Evaluation criteria total 90-91 points: mandatory adherence (pass/fail), management assessment and quality (50 points), cost (30 points), Buy Indiana Initiative (5 points), and IVOSB commitment (5 points plus 1 possible bonus point). The State reserves the right to award to multiple respondents and to extend pricing to other governmental bodies.