Att B - SF1019A Subcontracting Plan v2.pdf

Treasury Bureau Small Business Subcontracting Plan

Treasury Standard Form 1019A (Rev 11/2023)

Prescribed by Treasury: DTAP 1019.705-3

Attachment B

This form meets the minimum requirements of Public Law 95-507 and the Federal Acquisition Regulation (FAR) subpart 19.7. This form is intended to be a guideline and is not intended to replace an offeror’s existing corporate plan which is more extensive. If assistance is needed to locate small business sources, contact the bureau Small Business Specialist. Additional sheets can be added as necessary to this form (e.g. there are more than four option periods).

The Department of the Treasury has the following subcontracting goals for fiscal year: FY25

23% for small business concerns (including ANCs and Indian tribes);

5 % for service-disabled veteran-owned small business concerns;

3 % for HUBZone small business concerns;

15% for small disadvantaged business (including ANCs and Indian tribes) concerns; and

5 % for women-owned small business concerns.

Offeror Information.

Company Name:

Address:

Date Prepared: Solicitation No./Contract No.

Item/Service:

Place of Performance:

Total Contract Value (TCV): $

TCV BREAKDOWN:

FY25

BASE

TYPE OF PLAN: (Check only one).

☐ INDIVIDUAL SUBCONTRACTING PLAN: This is a subcontracting plan that covers the entire contract period (including option periods), applies to a specific contract, and has goals that are based on the offeror’s planned subcontracting in support of the specific contract, except that indirect costs incurred for common or joint purposes may be allocated on a prorated basis to the contract.

☐ MASTER SUBCONTRACTING PLAN: This is a subcontracting plan that contains all the required elements of an individual contract plan, except goals, and may be incorporated into individual contract plans, provided the master plan has been approved.

☐ COMMERCIAL PLAN: This is a subcontracting plan (including goals) that covers the offeror’s fiscal year and that applies to the entire production of commercial items sold by either the entire company or a portion thereof (e.g., division, plant, or product line). The commercial plans have elements that are different from the Individual and Master subcontracting plans.

You may click here to access the template for a commercial plan:

GOALS

1. Total Subcontracted Dollars Planned for OTSB and Small Business $ %

Other Than Small Business (OTSB) $ %

Total Small Business $ %

Total Subcontracted $ 100% https://www.acquisition.gov/?q=/browse/far/19

Treasury Standard Form 1019A (Rev 11/2023)

Small Disadvantaged Business

(including ANC’s and Indian Tribes) $ %

Women Owned Small Business $ %

HUBZone Small Business $ %

Veteran Owned Small Business $ %

Service Disabled Veteran Owned Small Business $ %

Provide the appropriate response for each section 2.A thru 2.G in terms of either the total dollars planned to be subcontracted, the total dollars planned to be subcontracted to small business (SB) (including ANCs and Indian tribes), veteran-owned small business (VOSB), service-disabled veteran-owned small business (SDVOSB), HUBZone small business, small disadvantaged business (SDB) (including

ANCs and Indian tribes), and women-owned small business (WOSB) concerns or separate percentage goals for using such business concerns as subcontractors (see FAR 19.704(a)(1) and (a)(2)). The goals for VOSB, SDVOSB, HUBZone small business, SDB

(including ANCs and Indian tribes), and WOSB, concerns are sub-sets of the SB goal provided in section 2.B. Total subcontracted amount for Other Than Small Business and total Small Business amount shall equal 100%. For * attach, if necessary, additional sheets showing dollar amounts and percentages for instances where there are more than four option periods.

2. Total Subcontracting Dollars Planned for All Businesses

Estimated total contract dollar value** of all planned subcontracting, includes both large and small business concerns under this contract

is. **includes the dollar amount in section 2.B below. For individual subcontracting plans only, the following is the percentage of planned subcontracting calculated against total contract dollars.

A.

B. Estimated dollar value*** and percentage of planned subcontracting to SB (including ANCs and Indian tribes) concerns is:

***includes the dollar amounts in sections 2.C thru 2.G below.

(the percentage above is the amount for each year off the total subcontracted amount, not the percentage going to the SB

Subcontractor)

Treasury Standard Form 1019A (Rev 11/2023)

C. Estimated dollar value and percentage of planned subcontracting to SDB (including ANCs and Indian tribes) concerns is:

D. Estimated dollar value and percentage of planned subcontracting to WOSB concerns is:

E. Estimated dollar value and percentage of planned subcontracting to HUBZone small business concerns is:

F. Estimated dollar value and percentage of planned subcontracting to VOSB concerns is:

G. Estimated dollar value and percentage of planned subcontracting to SDVOSB concerns is:

Treasury Standard Form 1019A (Rev 11/2023)

3. Brief description of the supplies and/or services to be subcontracted under this contract, name of the company (if known), the company’s business size (i.e., SB (including ANCs and Indian tribes), VOSB, SDVOSB, HUBZone small business, SDB (including

ANCs and Indian tribes) and WOSB concerns and LB concerns), and the estimated dollar expenditure (see FAR 19.704(a)(3)):

SUPPLY/ COMPANY BUSINESS EST. DOLLAR

SERVICE NAME SIZE AMOUNT

(IF KNOWN)

4. Describe the method(s) used to develop the subcontracting goals (see sections 2.A through 2.G above) (see FAR 19.704(a)(4)).

(SAMPLE LANGUAGE: The method used to develop the subcontracting goals involved taking the average amount paid per season on the previous contract for these services. The historical pricing was utilized to create an estimate for the same services with the same Subcontractor for this new requirement.)

5. Describe the method(s) used to identify potential sources for solicitation purposes, with specific attention to the method(s) used to identify SB (including ANCs and Indian tribes), VOSB, SDVOSB, HUBZone small business, SDB (including ANCs and Indian tribes) and WOSB concerns (see FAR 19.704(a)(5)).

6. Check the applicable box. Indirect costs ☐ HAVE BEEN ☐ HAVE NOT BEEN included in the subcontracting goals stated above.

If indirect costs HAVE BEEN included, explain the method(s) used to determine the proportionate share of such costs to be incurred to SB (including ANCs and Indian tribes), VOSB, SDVOSB, HUBZone small business, SDB (including ANCs and Indian tribes), and

WOSB concerns. See FAR 19.704(a)(6).

Treasury Standard Form 1019A (Rev 11/2023)

7. PLAN ADMINISTRATOR.

Provide the following information for the individual employed by the offeror who will administer this subcontracting plan (see FAR

19.704(a)(7)).

Name:

Title:

Address:

Telephone:

E-mail address:

Position:

Duties: Does the individual named above perform the following? Check the appropriate box for each section. If NO is checked, provide the position title of the individual who in the company performs that duty, or provide an explanation as to why the duty is not performed in your company. In addition, to effectively implement this plan to the extent consistent with efficient contract performance, the contractor shall also perform the functions identified in FAR 52.219-9(e).

A. Developing and promoting company/division policy statements that demonstrate the company’s/division’s support for awarding contracts and subcontracts to SB (including ANCs and Indian tribes), VOSB, SDVOSB, HUBZone small business, SDB (including ANCs and Indian tribes), and WOSB concerns.

☐ YES ☐ NO

B. Developing and maintaining bidders’ lists of SB (including ANCs and Indian tribes), VOSB, SDVOSB, HUBZone small business, SDB (including ANCs and Indian tribes), and WOSB concerns from all possible sources.

☐ YES ☐ NO

C. Ensuring periodic rotation of potential subcontractors on bidders’ lists. ☐ YES ☐ NO

D. Assuring that SB (including ANCs and Indian tribes), VOSB, SDVOSB, HUBZone small business, SDB (including ANCs and

Indian tribes), and WOSB concerns are included on the bidders’ list for every subcontract solicitation for supplies and services they are capable of providing.

☐ YES ☐ NO

E. Ensuring that subcontract procurement “packages” are designed to permit the maximum possible participation of SB (including

ANCs and Indian tribes), VOSB, SDVOSB, HUBZone small business, SDB (including ANCs and Indian tribes), and WOSB concerns.

☐ YES ☐ NO

F. Reviewing subcontract solicitations to remove statements, clauses, etc., which might tend to restrict or prohibit SB (including

ANCs and Indian tribes), VOSB, SDVOSB, HUBZone small business, SDB (including ANCs and Indian tribes), and WOSB concerns participation.

☐ YES ☐ NO

G. Ensuring that the subcontract bid proposal review board documents its reasons for not selecting any low bids submitted SB

(including ANCs and Indian tribes), VOSB, SDVOSB, HUBZone small business, SDB (including ANCs and Indian tribes), and

WOSB concerns.

☐ YES ☐ NO

H. Overseeing the establishment and maintenance of contract and subcontract award records. ☐ YES ☐ NO

Attending or arranging for the attendance of company personnel at Business Opportunity Workshops, Minority Business Enterprise

Seminars, Trade Fairs, etc.

☐ YES ☐ NO

Treasury Standard Form 1019A (Rev 11/2023)

J. Directly or indirectly counseling SB (including ANCs and Indian tribes), VOSB, SDVOSB, HUBZone small business, SDB

(including ANCs and Indian tribes), and WOSB concerns on subcontracting opportunities and how to prepare responsive bids to the company.

K. Providing notice to subcontractors concerning penalties for misrepresentations of business status as SB (including ANCs and

Indian tribes), VOSB, SDVOSB, HUBZone small business, SDB (including ANCs and Indian tribes), and WOSB concerns for the purpose of obtaining a subcontract that is to be included as part or all of a goal contained in this subcontracting plan.

☐ YES ☐ NO

L. Conducting or arranging training for purchasing personnel regarding the intent and impact of Public Law 95-907 on purchasing procedures.

☐ YES ☐ NO

M. Developing and maintaining an incentive program for buyers, which support the subcontracting program.

☐ YES ☐ NO

N. Monitoring the company’s performance and making any adjustments necessary to achieve the subcontracting plan goals.

☐ YES ☐ NO

O. Preparing and submitting timely reports. ☐ YES ☐ NO

P. Coordinating the company’s activities during compliance reviews by Federal agencies. ☐ YES ☐ NO

8. EQUITABLE OPPORTUNITY.

Description of the efforts your company will make to ensure that SB (including ANCs and Indian tribes), VOSB, SDVOSB, HUBZone small business, SDB (including ANCs and Indian tribes), and WOSB concerns will have an equitable opportunity to compete for subcontracts (see FAR 19.704(a)(8 and FAR 52.219-9(d)(8). Check all that apply.

A. Outreach efforts to obtain sources:

☐ Contacting minority and small business trade associations ☐ Contacting business development organizations ☐ Attending small and minority business procurement conferences and trade fairs ☐ Finding sources from the Small Business Administration’s

Procurement Network (SAM/DSBS) B. Internal efforts to guide and encourage purchasing personnel:

☐ Presenting workshops, seminars and training programs

☐ Establishing, maintaining and using SB (including ANCs and Indian tribes), VOSB, SDVOSB, HUBZone small business, SDB (including ANCs and Indian tribes), and WOSB concerns source lists, guides and other data for soliciting subcontracts ☐ Monitoring activities to evaluate compliance with the subcontracting plan

C. Additional efforts:

9. CLAUSE INCLUSION AND FLOW DOWN.

Your company assures that it will include FAR clause 52.219-8, Utilization of Small Business Concerns, in all subcontracts that offer further subcontracting opportunities, and will require all subcontractors (except small business concerns) that receive subcontracts in excess of the applicable threshold specified in FAR 19.702a ($750,000 and $1.5 million for construction) on the date of subcontract award, with further subcontracting possibilities to adopt a subcontracting plan that complies with the requirements of this clause.

Small Business Subcontracting Plan. See FAR 19.704(a)(9) and FAR 52.219-9(d)(9).

☐ YES ☐ NO

https://www.acquisition.gov/sites/default/files/current/far/html/52_217_221.html#wp1136032

Treasury Standard Form 1019A (Rev 11/2023)

10. REPORTING AND COOPERATION.

In accordance with FAR 52.219-9(d)(10)(iii), include subcontracting data for each order when reporting subcontracting achievements for indefinite-delivery, indefinite-quantity contracts with individual subcontracting plans where the contract is intended for use by multiple agencies;

Your company assures that it will:

(1) cooperate in any studies or surveys as may be required; ☐ YES ☐ NO

(2) submit periodic reports so that the Government can determine the extent of compliance by the offeror with the subcontracting plan;

(3) Submit the Individual Subcontract Report (ISR), and the Summary Subcontract Report (SSR) using the Electronic Subcontracting

Reporting System (eSRS) (http://www.esrs.gov), following the instructions in the eSRS. The chart below outlines the type of reports, frequency of reports, reporting periods and report due dates;

☐ YES ☐ NO

(4) ensure that its subcontractors with subcontracting plans agree to submit the ISR and/or the SSR using the eSRS; ☐ YES ☐ NO

(5) its prime contract number, its UEI number, and the e-mail address of the offeror’s official responsible for acknowledging receipt of or rejecting the ISRs to all first-tier subcontractors with subcontracting plans so they can enter this information into the eSRS when submitting their ISRs;

☐ YES ☐ NO and,

(6) require that each subcontractor with a subcontracting plan provide the prime contract number, its own UEI number, and the e-mail address of the subcontractor’s official responsible for acknowledging receipt of or rejecting the ISRs, to its subcontractors with subcontracting plans. See FAR 19.704(a)(10) and FAR 52.2119-9(d)(10).

Type of

Report

Frequency of

Report

Reporting

Period

Report Due

Date

Send Report through eSRS to:

ISR

(Individual)

Semi-Annually Oct. – Mar. April 30th contractadministration@fiscal.treasury.gov/ smallbusiness@fiscal.treasury.gov

Apr. – Sept. October 30th CO Email address/SBS email address

Contract

Completion

Final ISR is due

30 days after contract completion contractadministration@fiscal.treasury.gov/ smallbusiness@fiscal.treasury.gov

SSR

Annually Oct. – Sept. October 30th contractadministration@fiscal.treasury.gov/ smallbusiness@fiscal.treasury.gov

Report is due within 30 days after the end of the government’s fiscal year.

contractadministration@fiscal.treasury.gov/ smallbusiness@fiscal.treasury.gov Treasury OSDBU POC

OSDBU_eSRS@treasury.gov http://www.esrs.gov/ mailto:contractadministration@fiscal.treasury.gov/ mailto:smallbusiness@fiscal.treasury.gov mailto:contractadministration@fiscal.treasury.gov/ mailto:contractadministration@fiscal.treasury.gov/ mailto:contractadministration@fiscal.treasury.gov/ mailto:smallbusiness@fiscal.treasury.gov mailto:OSDBU_eSRS@treasury.gov

Treasury Standard Form 1019A (Rev 11/2023)

11. RECORDKEEPING.

Description of the types of records that will be maintained concerning procedures adopted to comply with the requirements and goals in the plan (See FAR 19.704(a)(11 and FAR 52.219-9(d)(11). Check the applicable box for each section. If NO is checked, provide an explanation as to why these types of records are not maintained.

A.SB (including ANCs and Indian tribes), VOSB, SDVOSB, HUBZone small business, SDB (including ANCs and Indian tribes), and

WOSB concern source lists, guides, and other data identifying such business concerns.

☐ YES ☐ NO

B. Organizations contacted in an attempt to locate sources that are SB (including ANCs and Indian tribes), VOSB, SDVOSB, HUBZone small business, SDB (including ANCs and Indian tribes), and WOSB concerns.

☐ YES ☐ NO

C. On a contract-by-contract basis, records on each subcontract solicitation resulting in an award of more than the Simplified

Acquisition Threshold (SAT) which indicate (1) whether SB (including ANCs and Indian tribes) concerns were solicited, and if not, why not; (2) whether HUBZone small business concerns were solicited, and if not, why not; (3) whether SDB (including ANCs and

Indian tribes) concerns were solicited, and if not, why not; (4) whether WOSB concerns were solicited, and if not, why not; (5) whether VOSB concerns were solicited, and if not, why not; (6) whether SDVOSB concerns were solicited, and if not, why not; and

(7) if applicable, the reasons award was not made to a SB concern.

☐ YES ☐ NO

D. Records of any outreach efforts, e.g., trade associations, business development organizations, conferences and trade fairs and veteran service organizations.

☐ YES ☐ NO

E. Records of internal guidance and encouragement provided to purchasing through (1) workshops, seminars, training programs, etc.; and (2) monitoring performance to evaluate compliance with program’s requirements.

☐ YES ☐ NO

F. On a contract-by-contract basis, records to support subcontract award data including the name, address and business size (e.g.

SDB concern)

☐ YES ☐ NO

G. Other records to support your company’s efforts to locate SB (including ANCs and Indian tribes), VOSB, SDVOSB, HUBZone small business, SDB (including ANCs and Indian tribes), and WOSB concerns and to award subcontracts to them: (Please describe)

12. USE OF SMALL BUSINESS CONCERNS.

Your company assures that it will make a good faith effort to acquire articles, equipment, supplies, services, or materials, or obtain the performance of construction work from the SB concerns that the offeror used in preparing the bid or proposal, in the same or greater scope, amount, and quality used in preparing and submitting the bid or proposal. Responding to a request for a quote does not constitute use in preparing a bid or proposal. See FAR 19.704(a)(12) and FAR 52.29-9(d)(12).

Treasury Standard Form 1019A (Rev 11/2023)

13. Your company assures that it will provide the contracting officer with a written explanation if the contractor fails to acquire articles, equipment, supplies, services or materials or obtain the performance of construction work as described in the above assurance within this section. This written explanation will be submitted to the contracting officer within 30 days of contract completion. See

FAR 19.704(a)(13) and FAR 52.219(d)(13).

14. SUBCONTRACTOR ACCESS TO THE CONTRACTING OFFICER.

Your company assures that it will not prohibit a subcontractor from discussing with the contracting officer any material matter pertaining to payment to or utilization of a subcontractor. See FAR 19.704(a)(14) and FAR 52.219-9(d)(14).

15. PAYMENT OF SMALL BUSINESS SUBCONTRACTORS.

Your company assures that it will pay its small business subcontractors on time and in accordance with the terms and conditions of the subcontract, and notify the contracting officer if the offeror pays a reduced or an untimely payment to a small business subcontractor.

See FAR 19.704(a)(15) and 52.219-9(d)(15).

TIMELY PAYMENTS TO SUBCONTRACTORS.

FAR 19.702 requires prime contractors to establish and use procedures to ensure the timely payment of amounts due pursuant to the terms of their subcontracts with SB (including ANCs and Indian tribes), VOSB, SDVOSB, HUBZone small business, SDB (including

ANCs and Indian tribes), and WOSB concerns. Check the applicable box.

1. Your company has established and uses such procedures: ☐ YES ☐ NO

If Yes, provide a description of the procedures:

2. Is this an IDIQ to be used by multiple agencies? If yes, check the applicable box.

Assurances that the offeror will include subcontracting data for each order when reporting subcontracting achievements for indefinite-delivery, indefinite quantity contracts: ☐ YES ☐ NO

Treasury Standard Form 1019A (Rev 11/2023)

SIGNATURES REQUIRED.

OFFEROR’S SIGNATURE:

A. This subcontracting plan was SUBMITTED by:

Signature:

Name: Date:

Title:

GOVERNMENT SIGNATURES:

B. This subcontracting plan was REVIEWED by:

Title: Contracting Officer

C. This subcontracting plan was REVIEWED by:

Title: Small Business Specialist

D. This subcontracting plan was REVIEWED by:

Title: Small Business Administration Representative (PCR)

E. This subcontracting plan was APPROVED by:

Title: Director, Office of Small and Disadvantaged Business Utilization (or designee)

Treasury Standard Form 1019A (Rev 11/2023)

F. This subcontracting plan was ACCEPTED by:

Title: Contracting Officer