Att B - ADV PAY GUIDE.pdf
PDF 60 KB Posted
- Attached to
- In Country Support Colombia Federal contract opportunity
- Solicitation number
- 20343124R00008
About this file
This document is an Attachment B titled "Advance Payment Guidelines" related to RFQ #20343124R00008 for "In Country Support Colombia". It establishes guidelines for advance payments to contractors under this contract with the Inter-American Foundation (IAF), which is exempt from Part 32 of the Federal Acquisition Regulation (FAR) on contract financing. The guidelines state that contractors may request an advance payment for up to 3 months, which must be approved by the IAF Contracting Officer's Representative (COR). Allowable expenses for the advance payment include travel, workshops, conferences, and other costs related to the contract performance, but honoraria are not permitted. The contractor must account for the use of the advance funds and any outstanding balance will be deducted from the final invoice.
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ATTACHMENT B
RFQ #20343124R00008
ADVANCE PAYMENT GUIDELINES
In accordance with FAR 32.404(a)(9) and 32.404(b), Part 32 does not apply to advance payments authorized by law for “transactions excluded by agency procedures under statutory authority”, and “agencies may issue their own instructions to deal with advance payment items.”
Section 305 of the Federal Property and Administrative Services Act of 1949 (41 U.S.C. 255) is the statutory authority for Part 32 of the FAR concerning contract financing for small, or disadvantaged businesses. It contains an exemption for all functions of the U.S. Government authorized by the Foreign Assistance Act of 1961 (22 U.S.C. 2393), as amended. The Inter-
American Foundation was chartered under the Foreign Assistance Act, as amended in 1969 and is therefore exempt from Part 32 of the FAR regarding contract financing.
In accordance with the above statutory authority the following guidelines are established to provide advance payments as necessary to contractors under contract with the IAF:
The Contractor may request an advance payment, for a period no longer than three (3) months, by submitting the attached form. The Contractor shall submit the request to the IAF Contracting Officer’s Representative (COR) for approval. The Contractor shall be responsible for forwarding a copy of the advanced payment form to ForeignMisc@fiscal.treasury.gov, so that payment can be processed.
After payment is received, the Contractor is responsible for accounting for the use of the advanced funds. The Contractor shall submit documentation on the use of the funds and the amount of the advance remaining to the IAF COR designated in the contract. Prior to the last payment, the IAF COR will determine whether there is any outstanding balance on the advance payment. If there is a balance, it will be deducted from the final invoice of the obligated option year and receipts shall be submitted at that time.
The advance payment is restricted to certain items:
Travel expenses and other costs related to workshops, conferences, seminars, or other grantee assistance or verification visits planned by the Contractor or required as part of the performance of the contract, are examples of items that are permissible for advance payment. Honoraria may not be included in the advance payment.
mailto:ForeignMisc@fiscal.treasury.gov
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