ATT 4 - 626A4-22-700 - Final Bid Docs Specs VOL 4-R1.pdf

Final Bid Documents – 100% Final Bid Documents: R1

Project Specifications - Volume 4 Divisions 28-31 May 22, 2025

Department of Veterans Health Administration

Electronic Health Record Modernization (EHRM) Infrastructure Upgrades – Murfreesboro Project No. 626A4‐22‐700

Contract No. 36C77623C0016

Tennessee Valley Healthcare System (TVHS) Murfreesboro

3400 Lebanon Rd. Murfreesboro, TN 37129

US Department of Veterans Affairs

Program Contracting Activity Central (PCAC)

6150 Oak Tree Blvd., Suite 300

Independence, OH 44131

Prepared by:

2600 American Road SE, suite 100 Rio Rancho, NM 87124

TVHS 100% FINAL BID DOCUMENTS

Murfreesboro, TN 05/22/2025

Electronic Health Records Modernization (EHRM) 28 05 00 - 1 of 79 Infrastructure Upgrades-Murfreesboro, TN Common Work Results For Electronic VA Project No. 626A4-22-700 Safety & Security

SECTION 28 05 00

COMMON WORK RESULTS FOR ELECTRONIC SAFETY AND SECURITY

PART 1 - GENERAL

1.1 DESCRIPTION

A. This Section, Common Work Results for Electronic Safety and Security

(ESS), applies to all sections of Division 28.

B. Furnish and install fully functional expansion of existing electronic safety and security cabling system(s), equipment and approved accessories in accordance with the specification section(s), drawing(s), and referenced publications. Capacities and ratings of cable and other items and arrangements for the specified items are shown on each system’s required Bill of Materials (BOM) and verified on the approved system drawing(s). If there is a conflict between contract’s specification(s) and drawings(s), the contract’s specification requirements shall prevail.

C. The Contractor shall provide a fully functional and operating ESS, programmed, configured, documented, and tested as required herein and the respective Safety and Security System Specification(s). The

Contractor shall provide calculations and analysis to support design and engineering decisions as specified in submittals. The Contractor shall provide and pay all labor, materials, and equipment, sales and gross receipts and other taxes. The Contractor shall secure and pay for plan check fees, permits, other fees, and licenses necessary for the execution of work as applicable for the project. Give required notices; the Contractor will comply with codes, ordinances, regulations, and other legal requirements of public authorities, which bear on the performance of work.

D. The Contractor shall provide an ESS, installed, programmed, configured, documented, and tested. The security system shall include but not limited to: physical access control, intrusion detection, duress alarms, elevator control interface, video assessment and surveillance, video recording and storage, delayed egress, personal protection system, intercommunication system, fire alarm interface, equipment cabinetry, and uninterruptible power supplies (UPS) interface.

Operator training shall not be required as part of the Security

Contractors scope and shall be provided by the Owner. The Security

Contractor shall still be required to provide necessary maintenance and

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VA Project No. 626A4-22-700 Safety & Security troubleshooting manuals as well as submittals as identified herein.

The work shall include the procurement and installation of electrical wire and cables, the installation and testing of all system components.

Inspection, testing, demonstration, and acceptance of equipment, software, materials, installation, documentation, and workmanship, shall be as specified herein. The Contractor shall provide all associated installation support, including the provision of primary electrical input power circuits.

E. Repair Service Replacement Parts On-site service during the warranty period shall be provided as specified under “Emergency Service”. The

Contractor shall guarantee all parts and labor for a term of one (1) year, unless dictated otherwise in this specification from the acceptance date of the system as described in Part 5 of this

Specification. The Contractor shall be responsible for all equipment, software, shipping, transportation charges, and expenses associated with the service of the system for one (1) year. The Contractor shall provide 24-hour telephone support for the software program at no additional charge to the owner. Software support shall include all software updates that occur during the warranty period.

F. Section Includes:

1. Description of Work for Electronic Security Systems,

2. Electronic security equipment coordination with relating Divisions,

3. Submittal Requirements for Electronic Security,

4. Miscellaneous Supporting equipment and materials for Electronic

Security,

5. Electronic security installation requirements.

1.2 RELATED WORK

A. Section 01 00 00 - GENERAL REQUIREMENTS. For General Requirements.

B. Section 07 84 00 - FIRESTOPPING. Requirements for firestopping application and use.

C. Section 08 51 13 - ALUMINUM WINDOWS. Requirements for window installation.

D. Section 08 71 00 - DOOR HARDWARE. Requirements for door installation.

E. Section 10 14 00 - SIGNAGE. Requirements for labeling and signs.

F. Section 26 05 11 - REQUIREMENTS FOR ELECTRICAL INSTALLATIONS.

Requirements for connection of high voltage.

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G. Section 26 05 21 - LOW VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES

(600 VOLTS AND BELOW). Requirements for power cables.

H. Section 26 05 33 – RACEWAY AND BOXES FOR ELECTRICAL SYSTEMS.

Requirements for infrastructure.

I. Section 26 05 41 - UNDERGROUND ELECTRICAL CONSTRUCTION. Requirements for underground installation of wiring.

J. Section 26 56 00 - EXTERIOR LIGHTING. Requirements for perimeter lighting.

K. Section 28 05 13 - CONDUCTORS AND CABLES FOR ELECTRONIC SAFETY AND

SECURITY. Requirements for conductors and cables.

L. Section 28 05 26 - GROUNDING AND BONDING FOR ELECTRONIC SAFETY AND

SECURITY. Requirements for grounding of equipment.

M. Section 28 05 28.33 - CONDUITS AND BOXES FOR ELECTRONIC SAFETY AND

SECURITY. Requirements for infrastructure.

N. Section 28 08 00 - COMMISIONING OF ELECTRONIC SAFETY AND SECURITY

SYSTEMS. Requirements for Commissioning.

O. Section 28 13 00 - PHYSICAL ACCESS CONTROL SYSTEMS (PACS). For physical access control integration.

P. Section 28 13 16 - PHYSICAL ACCESS CONTROL SYSTEM AND DATABASE

MANAGEMENT. Requirements for control and operation of all security systems.

Q. Section 28 13 53 - SECURITY ACCESS DETECTION. Requirements for screening of personnel and shipments.

R. Section 28 16 00 - INTRUSION DETECTION SYSTEM (IDS). Requirements for alarm systems.

S. Section 28 23 00 - VIDEO SURVEILLANCE. Requirements for security camera systems.

T. Section 28 26 00 - ELECTRONIC PERSONAL PROTECTION SYSTEM (EPPS).

Requirements for emergency and interior communications.

U. Section 32 31 13 - CHAIN LINK FENCES AND GATES. Requirements for fences.

1.3 DEFINITIONS

A. AGC: Automatic Gain Control.

B. Basket Cable Tray: A fabricated structure consisting of wire mesh bottom and side rails.

C. BICSI: Building Industry Consulting Service International.

D. CCD: Charge-coupled device.

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E. Central Station: A PC with software designated as the main controlling

PC of the security access system. Where this term is presented with initial capital letters, this definition applies.

F. Channel Cable Tray: A fabricated structure consisting of a one-piece, ventilated-bottom or solid-bottom channel section.

G. Controller: An intelligent peripheral control unit that uses a computer for controlling its operation. Where this term is presented with an initial capital letter, this definition applies.

H. CPU: Central processing unit.

I. Credential: Data assigned to an entity and used to identify that entity.

J. DGP: Data Gathering Panel – component of the Physical Access Control

System capable to communicate, store and process information received from readers, reader modules, input modules, output modules, and

Security Management System.

K. DTS: Digital Termination Service: A microwave-based, line-of-sight communications provided directly to the end user.

L. EMI: Electromagnetic interference.

M. EMT: Electric Metallic Tubing.

N. ESS: Electronic Security System.

O. File Server: A PC in a network that stores the programs and data files shared by users.

P. GFI: Ground fault interrupter.

Q. IDC: Insulation displacement connector.

R. Identifier: A credential card, keypad personal identification number or code, biometric characteristic, or other unique identification entered as data into the entry-control database for the purpose of identifying an individual. Where this term is presented with an initial capital letter, this definition applies.

S. I/O: Input/Output.

T. Intrusion Zone: A space or area for which an intrusion must be detected and uniquely identified, the sensor or group of sensors assigned to perform the detection, and any interface equipment between sensors and communication link to central-station control unit.

U. Ladder Cable Tray: A fabricated structure consisting of two longitudinal side rails connected by individual transverse members

(rungs).

V. LAN: Local area network.

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W. LCD: Liquid-crystal display.

X. LED: Light-emitting diode.

Y. Location: A Location on the network having a PC-to-Controller communications link, with additional Controllers at the Location connected to the PC-to-Controller link with RS-485 communications loop.

Where this term is presented with an initial capital letter, this definition applies.

Z. Low Voltage: As defined in NFPA 70 for circuits and equipment operating at less than 50 V or for remote-control and signaling power-limited circuits.

AA. M-JPEG: Motion – Joint Photographic Experts Group.

BB. MPEG: Moving picture experts group.

CC. NEC: National Electric Code

DD. NEMA: National Electrical Manufacturers Association

EE. NFPA: National Fire Protection Association

FF. NTSC: National Television System Committee.

GG. NRTL: Nationally Recognized Testing Laboratory.

HH. Open Cabling: Passing telecommunications cabling through open space

(e.g., between the studs of a wall cavity).

II. PACS: Physical Access Control System; A system comprised of cards, readers, door controllers, servers and software to control the physical ingress and egress of people within a given space

JJ. PC: Personal computer. This acronym applies to the Central Station, workstations, and file servers.

KK. PCI Bus: Peripheral component interconnect; a peripheral bus providing a high-speed data path between the CPU and peripheral devices (such as monitor, disk drive, or network).

LL. PDF: (Portable Document Format.) The file format used by the Acrobat document exchange system software from Adobe.

MM. RCDD: Registered Communications Distribution Designer.

NN. RFI: Radio-frequency interference.

OO. RIGID: Rigid conduit is galvanized steel tubing, with a tubing wall that is thick enough to allow it to be threaded.

PP. RS-232: An TIA/EIA standard for asynchronous serial data communications between terminal devices. This standard defines a 25-pin connector and certain signal characteristics for interfacing computer equipment.

QQ. RS-485: An TIA/EIA standard for multipoint communications.

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RR. Solid-Bottom or Non-ventilated Cable Tray: A fabricated structure consisting of integral or separate longitudinal side rails, and a bottom without ventilation openings.

SS. SMS: Security Management System – A SMS is software that incorporates multiple security subsystems (e.g., physical access control, intrusion detection, closed circuit television, intercom) into a single platform and graphical user interface.

TT. TCP/IP: Transport control protocol/Internet protocol incorporated into

Microsoft Windows.

UU. Trough or Ventilated Cable Tray: A fabricated structure consisting of integral or separate longitudinal rails and a bottom having openings sufficient for the passage of air and using 75 percent or less of the plan area of the surface to support cables.

VV. UPS: Uninterruptible Power Supply

WW. UTP: Unshielded Twisted Pair

XX. Workstation: A PC with software that is configured for specific limited security system functions.

1.4 QUALITY ASSURANCE

A. Manufacturers Qualifications: The manufacturer shall regularly and presently produce, as one of the manufacturer's principal products, the equipment and material specified for this project, and shall have manufactured the item for at least three years.

B. Product Qualification:

1. Manufacturer's product shall have been in satisfactory operation, on three installations of similar size and type as this project, for approximately three years.

2. The Government reserves the right to require the Contractor to submit a list of installations where the products have been in operation before approval.

C. Contractor Qualification:

1. The Contractor or security sub-contractor shall be a licensed security Contractor with a minimum of five (5) years experience installing and servicing systems of similar scope and complexity.

The Contractor shall be an authorized regional representative of the

Security Management System’s (PACS) manufacturer. The Contractor shall provide four (4) current references from clients with systems of similar scope and complexity which became operational in the past three (3) years. At least three (3) of the references shall be

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VA Project No. 626A4-22-700 Safety & Security utilizing the same system components, in a similar configuration as the proposed system. The references must include a current point of contact, company or agency name, address, telephone number, complete system description, date of completion, and approximate cost of the project. The owner reserves the option to visit the reference sites, with the site owner’s permission and representative, to verify the quality of installation and the references’ level of satisfaction with the system. The Contractor shall provide copies of system manufacturer certification for all technicians. The

Contractor shall only utilize factory-trained technicians to install, program, and service the PACS. The Contractor shall only utilize factory-trained technicians to install, terminate and service controller/field panels and reader modules. The technicians shall have a minimum of five (5) continuous years of technical experience in electronic security systems. The Contractor shall have a local service facility. The facility shall be located within

[60] <insert number> miles of the project site. The local facility shall include sufficient spare parts inventory to support the service requirements associated with this contract. The facility shall also include appropriate diagnostic equipment to perform diagnostic procedures. The Resident Engineer reserves the option of surveying the company’s facility to verify the service inventory and presence of a local service organization.

2. The Contractor shall provide proof project superintendent with BICSI

Certified Commercial Installer Level 1, Level 2, or Technician to provide oversight of the project.

3. Cable installer must have on staff a Registered Communication

Distribution Designer (RCDD) certified by Building Industry

Consulting Service International. The staff member shall provide consistent oversight of the project cabling throughout design, layout, installation, termination and testing.

D. Service Qualifications: There shall be a permanent service organization maintained or trained by the manufacturer which will render satisfactory service to this installation within four hours of receipt of notification that service is needed. Submit name and address of service organizations.

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1.5 GENERAL ARANGEMENT OF CONTRACT DOCUMENTS

A. The Contract Documents supplement to this specification indicates approximate locations of equipment. The installation and/or locations of the equipment and devices shall be governed by the intent of the design; specification and Contract Documents, with due regard to actual site conditions, recommendations, ambient factors affecting the equipment and operations in the vicinity. The Contract Documents are diagrammatic and do not reveal all offsets, bends, elbows, components, materials, and other specific elements that may be required for proper installation. If any departure from the contract documents is deemed necessary, or in the event of conflicts, the Contractor shall submit details of such departures or conflicts in writing to the owner or owner’s representative for his or her comment and/or approval before initiating work.

B. Anything called for by one of the Contract Documents and not called for by the others shall be of like effect as if required or called by all, except if a provision clearly designed to negate or alter a provision contained in one or more of the other Contract Documents shall have the intended effect. In the event of conflicts among the Contract

Documents, the Contract Documents shall take precedence in the following order: the Form of Agreement; the Supplemental General

Conditions; the Special Conditions; the Specifications with attachments; and the drawings.

1.6 SUBMITTALS

A. Submit in accordance with Section 01 33 23, SHOP DRAWINGS, PRODUCT

DATA, AND SAMPLES.

B. The Government's approval shall be obtained for all equipment and material before delivery to the job site. Delivery, storage or installation of equipment or material which has not had prior approval will not be permitted at the job site.

C. Submittals for individual systems and equipment assemblies which consist of more than one item or component shall be made for the system or assembly as a whole. Partial submittals will not be considered for approval.

1. Mark the submittals, "SUBMITTED UNDER SECTION__________________".

2. Submittals shall be marked to show specification reference including the section and paragraph numbers.

3. Submit each section separately.

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D. The submittals shall include the following:

1. Information that confirms compliance with contract requirements.

Include the manufacturer's name, model or catalog numbers, catalog information, technical data sheets, shop drawings, pictures, nameplate data and test reports as required.

3. Parts list which shall include those replacement parts recommended by the equipment manufacturer, quantity of parts, current price and availability of each part.

E. Submittals shall be in full compliance of the Contract Documents. All submittals shall be provided in accordance with this section.

Submittals lacking the breath or depth these requirements will be considered incomplete and rejected. Submissions are considered multidisciplinary and shall require coordination with applicable divisions to provide a complete and comprehensive submission package.

All submittals shall include adequate descriptive literature, catalog cuts, shop drawings and other data necessary for the Government to ascertain that the proposed equipment and materials comply with specification requirements. Catalog cuts submitted for approval shall be legible and clearly identify equipment being submitted. Additional general provisions are as follows:

1. The Contractor shall schedule submittals in order to maintain the project schedule. For coordination drawings refer to Specification

Section 01 33 10 - Design Submittal Procedures, which outline basic submittal requirements and coordination. Section 01 33 10 shall be used in conjunction with this section.

2. The Contractor shall identify variations from requirements of

Contract Documents and state product and system limitations, which may be detrimental to successful performance of the completed work or system.

3. Each package shall be submitted at one (1) time for each review and include components from applicable disciplines (e.g., electrical work, architectural finishes, door hardware, etc.) which are required to produce an accurate and detailed depiction of the project.

4. Manufacturer’s information used for submittal shall have pages with items for approval tagged, items on pages shall be identified, and capacities and performance parameters for review shall be clearly

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VA Project No. 626A4-22-700 Safety & Security marked through use of an arrow or highlighting. Provide space for

Resident Engineer and Contractor review stamps.

5. Technical Data Drawings shall be in the latest version of AutoCAD®, drawn accurately, and in accordance with VA CAD Standards CAD

Standard Application Guide, and VA BIM Guide. FREEHAND SKETCHES OR

COPIED VERSIONS OF THE CONSTRUCTION DOCUMENTS WILL NOT BE ACCEPTED.

The Contractor shall not reproduce Contract Documents or copy standard information as the basis of the Technical Data Drawings.

If departures from the technical data drawings are subsequently deemed necessary by the Contractor, details of such departures and the reasons thereof shall be submitted in writing to the Resident

Engineer for approval before the initiation of work.

6. Packaging: The Contractor shall organize the submissions according to the following packaging requirements.

a. Binders: For each manual, provide heavy duty, commercial quality, durable three (3) ring vinyl covered loose leaf binders, sized to receive 8.5 x 11 in paper, and appropriate capacity to accommodate the contents. Provide a clear plastic sleeve on the spine to hold labels describing the contents. Provide pockets in the covers to receive folded sheets.

1) Where two (2) or more binders are necessary to accommodate data; correlate data in each binder into related groupings according to the Project Manual table of contents. Cross-referencing other binders where necessary to provide essential information for communication of proper operation and/or maintenance of the component or system.

2) Identify each binder on the front and spine with printed binder title, Project title or name, and subject matter covered. Indicate the volume number if applicable.

b. Dividers: Provide heavy paper dividers with celluloid tabs for each Section. Mark each tab to indicate contents.

c. Protective Plastic Jackets: Provide protective transparent plastic jackets designed to enclose diagnostic software for computerized electronic equipment.

d. Text Material: Where written material is required as part of the manual use the manufacturer's standard printed material, or if not available, specially prepared data, neatly typewritten on 8.5 inches by 11 inches 20 pound white bond paper.

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e. Drawings: Where drawings and/or diagrams are required as part of the manual, provide reinforced punched binder tabs on the drawings and bind them with the text.

1) Where oversized drawings are necessary, fold the drawings to the same size as the text pages and use as a foldout.

2) If drawings are too large to be used practically as a foldout, place the drawing, neatly folded, in the front or rear pocket of the binder. Insert a type written page indicating the drawing title, description of contents and drawing location at the appropriate location of the manual.

3) Drawings shall be sized to ensure details and text is of legible size. Text shall be no less than 1/16” tall.

f. Manual Content: Submit in accordance with Section 01 00 00, GENERAL REQUIREMENTS.

1) Maintenance and Operation Manuals: Submit as required for systems and equipment specified in the technical sections.

Furnish four copies, bound in hardback binders, (manufacturer's standard binders) or an approved equivalent.

Furnish one complete manual as specified in the technical section but in no case later than prior to performance of systems or equipment test, and furnish the remaining manuals prior to contract completion.

2) Inscribe the following identification on the cover: the words

"MAINTENANCE AND OPERATION MANUAL," the name and location of the system, equipment, building, name of Contractor, and contract number. Include in the manual the names, addresses, and telephone numbers of each subcontractor installing the system or equipment and the local representatives for the system or equipment.

3) The manuals shall include:

a) Internal and interconnecting wiring and control diagrams with data to explain detailed operation and control of the equipment.

b) A control sequence describing start-up, operation, and shutdown.

c) Description of the function of each principal item of equipment.

d) Installation and maintenance instructions.

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e) Safety precautions.

f) Diagrams and illustrations.

g) Testing methods.

h) Performance data.

i) Pictorial "exploded" parts list with part numbers. Emphasis shall be placed on the use of special tools and instruments. The list shall indicate sources of supply, recommended spare parts, and name of servicing organization.

j) Appendix; list qualified permanent servicing organizations for support of the equipment, including addresses and certified qualifications.

g. Binder Organization: Organize each manual into separate sections for each piece of related equipment. At a minimum, each manual shall contain a title page, table of contents, copies of Product

Data supplemented by drawings and written text, and copies of each warranty, bond, certifications, and service Contract issued.

Refer to Group I through V Technical Data Package Submittal requirements for required section content.

h. Title Page: Provide a title page as the first sheet of each manual to include the following information; project name and address, subject matter covered by the manual, name and address of the Project, date of the submittal, name, address, and telephone number of the Contractor, and cross references to related systems in other operating and/or maintenance manuals.

i. Table of Contents: After the title page, include a type written table of contents for each volume, arranged systematically according to the Project Manual format. Provide a list of each product included, identified by product name or other appropriate identifying symbols and indexed to the content of the volume.

Where more than one (1) volume is required to hold data for a particular system, provide a comprehensive table of contents for all volumes in each volume of the set.

j. General Information Section: Provide a general information section immediately following the table of contents, listing each product included in the manual, identified by product name.

Under each product, list the name, address, and telephone number

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VA Project No. 626A4-22-700 Safety & Security of the installer and maintenance Contractor. In addition, list a local source for replacement parts and equipment.

k. Drawings: Provide specially prepared drawings where necessary to supplement the manufacturers printed data to illustrate the relationship between components of equipment or systems, or provide control or flow diagrams. Coordinate these drawings with information contained in Project Record Drawings to assure correct illustration of the completed installation.

l. Manufacturer’s Data: Where manufacturer's standard printed data is included in the manuals, include only those sheets that are pertinent to the part or product installed. Mark each sheet to identify each part or product included in the installation.

Where more than one (1) item in tabular format is included, identify each item, using appropriate references from the

Contract Documents. Identify data that is applicable to the installation and delete references to information which is not applicable.

m. Where manufacturer's standard printed data is not available and the information is necessary for proper operation and maintenance of equipment or systems, or it is necessary to provide additional information to supplement the data included in the manual, prepare written text to provide the necessary information.

Organize the text in a consistent format under a separate heading for different procedures. Where necessary, provide a logical sequence of instruction for each operating or maintenance procedure. Where similar or more than one product is listed on the submittal the Contractor shall differentiate by highlighting the specific product to be utilized.

n. Calculations: Provide a section for circuit and panel calculations.

o. Loading Sheets: Provide a section for DGP Loading Sheets.

p. Certifications: Provide section for Contractor’s manufacturer certifications.

7. Contractor Review: Review submittals prior to transmittal.

Determine and verify field measurements and field construction criteria. Verify manufacturer’s catalog numbers and conformance of submittal with requirements of contract documents. Return non-conforming or incomplete submittals with requirements of the work

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VA Project No. 626A4-22-700 Safety & Security and contract documents. Apply Contractor’s stamp with signature certifying the review and verification of products occurred, and the field dimensions, adjacent construction, and coordination of information is in accordance with the requirements of the contract documents.

8. Resubmission: Revise and resubmit submittals as required within 15 calendar days of return of submittal. Make resubmissions under procedures specified for initial submittals. Identify all changes made since previous submittal.

9. Product Data: Within 15 calendar days after execution of the contract, the Contractor shall submit for approval a complete list of all of major products proposed for use. The data shall include name of manufacturer, trade name, model number, the associated contract document section number, paragraph number, and the referenced standards for each listed product.

F. Group 1 Technical Data Package: Group I Technical Data Package shall be one submittal consisting of the following content and organization.

Refer to VA Special Conditions Document for drawing format and content requirements. The data package shall include the following:

1. Section I - Drawings:

a. General – Drawings shall conform to VA CAD Standards Guide. All text associated with security details shall be 1/8” tall and meet

VA text standard for AutoCAD™ drawings.

b. Cover Sheet – Cover sheet shall consist of Project Title and

Address, Project Number, Area and Vicinity Maps.

c. General Information Sheets – General Information Sheets shall consist of General Notes, Abbreviations, Symbols, Wire and Cable

Schedule, Project Phasing, and Sheet Index.

d. Floor Plans – Floor plans shall be produced from the

Architectural backgrounds issued in the Construction Documents.

The contractor shall receive floor plans from the prime A/E to develop these drawing sets. Security devices shall be placed on drawings in scale. All text associated with security details shall be 1/8” tall and meet VA text standard for AutoCAD™ drawings. Floor plans shall identify the following:

1) Security devices by symbol,

2) The associated device point number (derived from the loading sheets), Electronic Health Records Modernization (EHRM) 28 05 00 - 15 of 79

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3) Wire & cable types and counts

4) Conduit sizing and routing

5) Conduit riser systems

6) Device and area detail call outs

e. Architectural details – Architectural details shall be produced for each device mounting type (door details for EECS and IDS, Intrusion Detection system (motion sensor, vibration, microwave

Motion Sensor and Camera mounting,

f. Riser Diagrams – Contractor shall provide a riser diagram indicating riser architecture and distribution of the SMS throughout the facility (or area in scope).

g. Block Diagrams – Contractor shall provide a block diagram for the entire system architecture and interconnections with SMS subsystems. Block diagram shall identify SMS subsystem (e.g., electronic entry control, intrusion detection, closed circuit television, intercom, and other associated subsystems) integration; and data transmission and media conversion methodologies.

h. Interconnection Diagrams – Contractor shall provide interconnection diagram for each sensor, and device component.

Interconnection diagram shall identify termination locations, standard wire detail to include termination schedule. Diagram shall also identify interfaces to other systems such as elevator control, fire alarm systems, and security management systems.

i. Security Details:

1) Panel Assembly Detail – For each panel assembly, a panel assembly details shall be provided identifying individual panel component size and content.

2) Panel Details – Provide security panel details identify general arrangement of the security system components, backboard size, wire through size and location, and power circuit requirements.

3) Device Mounting Details – Provide mounting detailed drawing for each security device (physical access control system, intrusion detection, video surveillance and assessment, and intercom systems) for each type of wall and ceiling configuration in project. Device details shall include device, mounting detail, wiring and conduit routing.

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4) Details of connections to power supplies and grounding

5) Details of surge protection device installation

6) Sensor detection patterns – Each system sensor shall have associated detection patterns.

7) Equipment Rack Detail – For each equipment rack, provide a scaled detail of the equipment rack location and rack space utilization. Use of BISCI wire management standards shall be employed to identify wire management methodology. Transitions between equipment racks shall be shown to include use vertical and horizontal latter rack system.

8) Security Control Room – The contractor shall provide a layout plan for the Security Control Room. The layout plan shall identify all equipment and details associated with the installation.

9) Operator Console – The contractor shall provide a layout plan for the Operator Console. The layout plan shall identify all equipment and details associated with the installation.

Equipment room - the contractor shall provide a layout plan for the equipment room. The layout plan shall identify all equipment and details associated with the installation.

10) Equipment Room – Equipment room details shall provide architectural, electrical, mechanical, plumbing, IT/Data and associated equipment and device placements both vertical and horizontally.

j. Electrical Panel Schedule – Electrical Panel Details shall be provided for all SMS systems electrical power circuits. Panel details shall be provided identifying panel type (Standard, Emergency Power, Emergency/Uninterrupted Power Source, and

Uninterrupted Power Source Only), panel location, circuit number, and circuit amperage rating.

k. Door Schedule – A door schedule shall be developed for each door equipped with electronic security components. At a minimum, the door schedule shall be coordinated with Division 08 work and include the following information:

1) Item Number

2) Door Number (Derived from A/E Drawings)

3) Floor Plan Sheet Number

4) Standard Detail Number

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5) Door Description (Derived from Loading Sheets)

6) Data Gathering Panel Input Number

7) Door Position or Monitoring Device Type & Model Number

8) Lock Type, Model Number & Power Input/Draw (standby/active)

9) Card Reader Type & Model Number

10) Shunting Device Type & Model Number

11) Sounder Type & Model Number

12) Manufacturer

13) Misc. devices as required

a) Delayed Egress Type & Model Number

b) Intercom

c) Camera

d) Electric Transfer Hinge

e) Electric Pass-through device

14) Remarks column indicating special notes or door configurations

2. Camera Schedule - A camera schedule shall be developed for each camera. Contractors shall coordinate with the Resident Engineer to determine camera starting numbers and naming conventions. All drawings shall identify wire and cable standardization methodology.

Color coding of all wiring conductors and jackets is required and shall be communicated consistently throughout the drawings package submittal. At a minimum, the camera schedule shall include the following information:

a. Item Number

b. Camera Number

c. Naming Conventions

d. Description of Camera Coverage

e. Camera Location

f. Floor Plan Sheet Number

g. Camera Type

h. Mounting Type

i. Standard Detail Reference

j. Power Input & Draw

k. Power Panel Location

l. Remarks Column for Camera

3. Section II – Data Gathering Panel Documentation Package

a. Contractor shall provide Data Gathering Panel (DGP) input and output documentation packages for review at the Shop Drawing

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VA Project No. 626A4-22-700 Safety & Security submittal stage and also with the as-built documentation package.

The documentation packages shall be provided in both printed and magnetic form at both review stages.

b. The Contractor shall provide loading sheet documentation package for the associated DGP, including input and output boards for all field panels associated with the project. Documentation shall be provided in current version Microsoft Excel spreadsheets following the format currently utilized by VA. A separate spreadsheet file shall be generated for each DGP and associated field panels.

c. The spreadsheet names shall follow a sequence that shall display the spreadsheets in numerical order according to the DGP system number. The spreadsheet shall include the prefix in the file name that uniquely identifies the project site. The spreadsheet shall detail all connected items such as card readers, alarm inputs, and relay output connections. The spreadsheet shall include an individual section (row) for each panel input, output and card reader. The spreadsheet shall automatically calculate the system numbers for card readers, inputs, and outputs based upon data entered in initialization fields.

d. All entries must be verified against the field devices. Copies of the floor plans shall be forwarded under separate cover.

e. The DGP spreadsheet shall include an entry section for the following information:

1) DGP number

2) First Reader Number

3) First Monitor Point Number

4) First Relay Number

5) DGP, input or output Location

6) DGP Chain Number

7) DGP Cabinet Tamper Input Number

8) DGP Power Fail Input Number

9) Number of Monitor Points Reserved For Expansion Boards

10) Number of Control Points (Relays) Reserved For Expansion

Boards

f. The DGP, input module and output module spreadsheets shall automatically calculate the following information based upon the associated entries in the above fields:

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VA Project No. 626A4-22-700 Safety & Security

1) System Numbers for Card Readers

2) System Numbers for Monitor Point Inputs

3) System Numbers for Control Points (Relays)

4) Next DGP or input module First Monitor Point Number

5) Next DGP or output module First Control Point Number

g. The DGP spreadsheet shall provide the following information for each card reader:

1) DGP Reader Number

2) System Reader Number

3) Cable ID Number

4) Description Field (Room Number)

5) Description Field (Device Type i.e.: In Reader, Out Reader, etc.)

6) Description Field

7) DGP Input Location

8) Date Test

9) Date Passed

10) Cable Type

11) Camera Numbers (of cameras viewing the reader location)

h. The DGP and input module spreadsheet shall provide the following information for each monitor point (alarm input).

1) DGP Monitor Point Input Number

2) System Monitor Point Number

3) Cable ID Number

4) Description Field (Room Number)

5) Description Field (Device Type i.e.: Door Contact, Motion

Detector, etc.)

7) DGP or input module Input Location

8) Date Test

9) Date Passed

10) Cable Type

11) Camera Numbers (of associated alarm event preset call-ups)

i. The DGP and output module spreadsheet shall provide the following information for each control point (output relay).

1) DGP Control Point (Relay) Number

2) System (Control Point) Number

3) Cable ID Number

4) Description Field (Room Number)

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VA Project No. 626A4-22-700 Safety & Security

5) Description Field (Device: Lock Control, Local Sounder, etc.)

6) Description Field

7) DGP or OUTPUT MODULE Output Location

8) Date Test

9) Date Passed Cable Type

10) Camera Number (of associated alarm event preset call-ups)

j. The DGP, input module and output module spreadsheet shall include the following information or directions in the header and footer:

1) Header

a) DGP Input and Output Worksheet

b) Enter Beginning Reader, Input, and Output Starting Numbers and Sheet Will Automatically Calculate the Remaining System

Numbers.

2) Footer

a) File Name

b) Date Printed

c) Page Number

5. Section IV - Manufacturers’ Data: The data package shall include manufacturers’ data for all materials and equipment, including sensors, local processors and console equipment provided under this specification.

6. Section V - System Description and Analysis: The data package shall include system descriptions, analysis, and calculations used in sizing equipment required by these specifications. Descriptions and calculations shall show how the equipment will operate as a system to meet the performance requirements of this specification. The data package shall include the following:

a. Central processor memory size; communication speed and protocol description; rigid disk system size and configuration; flexible disk system size and configuration; back-up media size and configuration; alarm response time calculations; command response time calculations; start-up operations; expansion capability and method of implementation; sample copy of each report specified;

and color photographs representative of typical graphics.

b. Software Data: The data package shall consist of descriptions of the operation and capability of the system, and application software as specified.

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VA Project No. 626A4-22-700 Safety & Security

c. Overall System Reliability Calculations: The data package shall include all manufacturers’ reliability data and calculations required to show compliance with the specified reliability.

7. Section VI – Certifications & References: All specified manufacturer’s certifications shall be included with the data package. Contractor shall provide Project references as outlined in

Paragraph 1.4 “Quality Assurance”.

G. Group II Technical Data Package

1. The Contractor shall prepare a report of “Current Site Conditions” and submit a report to the Resident Engineer documenting changes to the site, particularly those conditions that affect performance of the system to be installed. The Contractor shall provide specification sheets, or written functional requirements to support the findings, and a cost estimate to correct those site changes or conditions which affect the installation of the system or its performance. The Contractor shall not correct any deficiency without written permission from the COTR.

2. System Configuration and Functionality: The contractor shall provide the results of the meeting with VA to develop system requirements and functionality including but not limited to:

a. Baseline configuration

b. Access levels

c. Schedules (intrusion detection, physical access control, holidays, etc.)

d. Badge database

e. System monitoring and reporting (unit level and central control)

f. Naming conventions and descriptors

H. Group III Technical Data Package

1. Development of Test Procedures: The Contractor will prepare performance test procedures for the system testing. The test procedures shall follow the format of the VA Testing procedures and be customized to the contract requirements. The Contractor will deliver the test procedures to the Resident Engineer for approval at least 60 calendar days prior to the requested test date.

I. Group IV Technical Data Package

1. Performance Verification Test

a. The Contractor shall finalize the test procedures and report forms for the performance verification test (PVT) and the

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VA Project No. 626A4-22-700 Safety & Security endurance test. The Contractor shall deliver the PVT and endurance test procedures to the Resident Engineer for approval.

The Contractor may schedule the PVT after receiving written approval of the test procedures. The Contractor shall deliver the final PVT and endurance test reports within 14 calendar days from completion of the tests. Refer to Part 3 of this section for System Testing and Acceptance requirements.

2. Training Documentation

a. New Facilities and Major Renovations: Familiarization training shall be provided for new equipment or systems. Training can include site familiarization training for VA technicians and administrative personnel. Training shall include general information on new system layout including closet locations, turnover of the completed system including all documentation, including manuals, software, key systems, and full system administration rights. Lesson plans and training manuals training shall be oriented to type of training to be provided.

b. New Unit Control Room:

1) Provide the security personnel with training in the use, operation, and maintenance of the entire control room system

(Unit Control and Equipment Rooms). The training documentation must include the operation and maintenance. The first of the training sessions shall take place prior to system turnover and the second immediately after turnover.

Coordinate the training sessions with the Owner. Completed classroom sessions will be witnessed and documented by the

Architect/Engineer, and approved by the Resident Engineer.

Instruction is not to begin until the system is operational as designed.

2) The training documents will cover the operation and the maintenance manuals and the control console operators’ manuals and service manuals in detail, stressing all important operational and service diagnostic information necessary for the maintenance and operations personnel to efficiently use and maintain all systems.

3) Provide an illustrated control console operator's manual and service manual. The operator's manual shall be written in laymen's language and printed so as to become a permanent

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VA Project No. 626A4-22-700 Safety & Security reference document for the operators, describing all control panel switch operations, graphic symbol definitions and all indicating functions and a complete explanation of all software.

4) The service manual shall be written in laymen's language and printed so as to become a permanent reference document for maintenance personnel, describing how to run internal self diagnostic software programs, troubleshoot head end hardware and field devices with a complete scenario simulation of all possible system malfunctions and the appropriate corrective measures.

5) Provide a professional color DVD instructional recording of all the operational procedures described in the operator's manual. All charts used in the training session shall be clearly presented on the video. Any DVD found to be inferior in recording or material content shall be reproduced at no cost until an acceptable DVD is submitted. Provide four copies of the training DVD, one to the architect/engineer and three to the owner.

3. System Configuration and Data Entry:

a. The contractor is responsible for providing all system configuration and data entry for the SMS and subsystems (e.g., video matrix switch, intercom, digital video recorders, network video recorders). All data entry shall be performed per VA standards & guidelines. The Contractor is responsible for participating in all meetings with the client to compile the information needed for data entry. These meetings shall be established at the beginning of the project and incorporated in to the project schedule as a milestone task. The contractor shall be responsible for all data collection, data entry, and system configuration. The contractor shall collect, enter, & program and/or configure the following components:

1) Physical Access control system components,

2) All intrusion detection system components,

3) Video surveillance, control and recording systems,

4) Intercom systems components,

5) All other security subsystems shown in the contract documents.

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b. The Contractor is responsible for compiling the card access database for the VA employees, including programming reader configurations, access shifts, schedules, exceptions, card classes and card enrollment databases.

c. Refer to Part 3 for system programming requirements and planning guidelines.

4. Graphics: Based on CAD as-built drawings developed for the construction project, create all map sets showing locations of all alarms and field devices. Graphical maps of all alarm points installed under this contract including perimeter and exterior alarm points shall be delivered with the system. The Contractor shall create and install all graphics needed to make the system operational. The Contractor shall utilize data from the contract documents, Contractor’s field surveys, and all other pertinent information in the Contractor’s possession to complete the graphics.

The Contractor shall identify…