Att 1 SBIWTP OM Contract PWS final 04.27.2020.pdf

SBIWTP PWS

April 27, 2020 Final

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SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

The Contractor shall, as an independent contractor and not as an agent of the Government, perform non-personal services for operation and maintenance of the South Bay International Wastewater Treatment Plant (SBIWTP) and facilities located in San Diego, San Diego County, California, in accordance with the Description of Operation and Maintenance Services in Section C.3 herein.

C.1 The Contractor shall provide, all labor, material, management and other resources required to perform full service operation and maintenance (O&M) of the South Bay International Wastewater Treatment Plant (SBIWTP), and South Bay Land Outfall (SBLO) located in San Diego, San Diego County, California. Full service operation and maintenance is defined as complete facility operation and maintenance, including but not limited to providing day-to-day contract management, planning, supervision, administration, personnel; plant influent and effluent sampling and laboratory testing; equipment operation, maintenance, servicing, repair and replacement; system monitoring and operation; data recording and reporting; markups of plant as builts; management and reporting; quality control; capital improvements; vehicles and vehicle fleet management, operation, maintenance and repair; housekeeping; grounds maintenance;

consumable supplies including chemicals, and other services related to the operation and maintenance of the SBIWTP.

C.2 GENERAL INFORMATION AND BACKGROUND

C.2.1 The SBIWTP is a twenty five (25) million gallon per day (MGD) wastewater treatment plant located at 2995 Clearwater Way, in San Diego, San Diego County, California, north of the International Boundary, and near the intersections of Monument and Dairy Mart Roads.

Construction of the plant’s advanced primary treatment phase was completed in September 1997, and construction of the secondary treatment phase was completed in January 2011. The plant is treating wastewater originating in Tijuana, Baja California, Mexico and the SBIWTP is operated under the authority of the United States Section, International Boundary and Water Commission (USIBWC). An average of twenty five million gallons per day (25 MGD) of effluent is being discharged through the South Bay Ocean Outfall (SBOO), and is subject to the requirements of the National Pollutant Discharge Elimination System (NPDES) Permit, Permit Number CA0108928, Order Number R9-2014-0009, As Amended (Refer to Section J, List of Attachments). A renewal application for the NPDES Permit Number CA0108928, Order Number R9-2014-0009, As Amended is currently under review by the California Regional Water Quality Control Board. It is anticipated that a new NPDES Permit will be issued during the Contract period that may have additional requirements outside the current scope as written in the current permit.

If needed, a modification to the Contract will be prepared to address additional permitting requirements.

C.2.2 The advanced primary treatment process train consists of influent conveyance, preliminary treatment to include mechanical screening and aerated grit removal and dewatering, influent pumping and chemically enhanced primary sedimentation. The secondary treatment process train consist of activated sludge facilities, secondary sedimentation facilities, and waste activated sludge thickening facilities. Both advanced primary and secondary processes have the

C-2 capability of chlorination with sodium hypochlorite, and de-chlorination with sodium bi-sulfite.

Solids processing consists of sludge and skimming pumping facilities, unstabilized sludge storage, sludge conditioning facilities, belt filter press dewatering and lime stabilization of solids.

Stabilized sludge, screenings, and grit will be trucked to Mexico by a Mexican Contractor for dedicated landfill disposal. The Contractor shall be required to coordinate the collection and disposal of solids (sludge and grit from the primary and the secondary treatment process), and regulation and control of plant wastewater inflows with representatives of the Mexican Government as a requirement of daily operation of the facilities. The Contractor shall be required to have a minimum of one bilingual person (English and Spanish) on site at all times (24 hours per day, 7 days per week) for communication and coordination purposes with the Mexican operators.

Sludge and grit disposal trucks will be operated by Mexican drivers, at no cost to USIBWC or the Contractor. Mexico is responsible for all maintenance and/or repair on these trucks.

C.2.3 The Contractor’s operations and maintenance responsibilities shall include: Canyon Collection Systems (Smuggler’s Gulch, Goat Canyon, Stewart’s Drain, Silva Drain, and Canyon Del Sol), and Pumping and Conveyance Facilities; including canyon collector pumping stations (Goat Canyon and Hollister Street), which are equipped with emergency generators and odor control systems, and the SBLO from the SBIWTP up to and including the SBOO drop shaft sewage air valve assemblies. All of these facilities are included as part of this scope of work. The Ocean Outfall drop shaft, tunnel and riser are not part of this scope of work. The Contractor shall be solely responsible for clearing and properly disposing off-site of all debris, trash, material, etc., removed from the Canyon Collection Systems, and Pumping and Conveyance Facilities (Refer to Section J, List of Attachments for SBIWTP O&M History) during regular operations, maintenance and repair activities. Materials and debris accumulated during the cleaning and clearing operations of the Canyon Collection Systems, and Pumping and Conveyance Facilities shall not be returned to SBIWTP and facilities or to Mexico for disposal and shall be disposed off-site properly within seven (7) calendar days after the cleaning and clearing of each event.

C.2.4 The Contractor shall be required to operate and maintain valves that are used to send partial flow to the City of San Diego Point Loma Treatment Plant through an emergency connection pipeline. The operation and maintenance of these valves and monitoring of flow are part of this scope of work. No future flows through the subject pipeline are anticipated.

C.2.5 All plant process controls are in two Local Control Centers (LCC) located within the plant. The LCCs consist of a SCADA system installed with Inductive Automation Ignition Platform software that is primarily administered and/or monitored by Windows workstations and Windows Servers. Several Windows Human Machine Interface devices (HMIs)/touchscreens control the SCADA components to include controls, control panels, annunciators, indicators and Programmable Logic Controllers (PLC). The SCADA System is owned by the USIBWC and is configured and maintained to ensure compliance with the Federal Information Security Modernization Act of 2014 (FISMA). Network services are provided by Windows servers using an Active Directory environment that administers dual authentication access control to the SCADA. The SCADA System is used to manage, monitor and maintain wastewater treatment plant operations and includes data logging, storage of shared data files, operations data and historian and backup services. The SCADA System is "air gapped" from internet access and will have Continuous Diagnostics and Monitoring (CDM) capabilities implemented by the USIBWC.

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Upon implementation of CDM services, the SCADA System will be continuously connected to the internet to facilitate these services, incident response, vulnerability management and IT hardware and software remediation services. These CDM services and control of physical, logical and remote access to the SCADA System will be provided and managed by the USIBWC. The USIBWC is only responsible for maintaining and replacing SCADA system components such as SCADA software, and Windows and CISCO network hardware components such as routers, firewalls, switches, workstations and connectivity infrastructure.

The Contractor is responsible for maintenance, replacement and configuration of all field instruments associated with the SCADA System. This refers to all field instruments, components and connectivity infrastructure not identified under the USIBWC responsibility in paragraph 2.5. This includes SCADA System sensors and actuators directly connected to plant equipment, Programmable Logic Controllers (PLC), ControlLogix controllers, Human Machine Interfaces (HMI), Remote Terminal Units (RTU) and their components and programming. The Contractor is responsible for the repair maintenance and upgrading of all communications infrastructure related to the communication capabilities of all field instruments to include all cabling, telephone or radio infrastructure. The Contractor shall not allow any field instruments to remain in production in the field beyond their established End of Life cycle or if identified to no longer be compatible with SCADA system components replaced by USIBWC maintenance requirements. Outdated or obsolete field hardware shall be replaced by the Contractor within 90 days of identification or submit a plan for replacement to the USIBWC in accordance with this contract.

A recent risk assessment and evaluation by a third-party contractor has identified existing field instruments, components and connectivity infrastructure in need of replacing due to end of life limitations, as part of this contract. The scope of work describing all necessary work and replacement of existing PLC’s and other obsolete components is identified in Section C.5.

The Contractor shall include a proposal to address this necessary work as part of the Contractor’s proposal. It is anticipated the necessary replacement of components described in Section C.5 will require up to 14 months to complete.

To ensure proper maintenance by the Contractor of all SCADA system field instrumentation, within 120 days of date of award, the Contractor must complete the following:

1. Develop a complete and thorough database of all field component equipment currently deployed within the SBIWTP to include information that would inform the Contractor when replacement or End of Life replacement is required.

2. Identify maintenance activities for each field component defined in terms of daily, weekly, monthly or annual activities and include in monthly O&M reporting.

Reporting should include notices of any repair of any immediate system faults, functional checks completed on each piece of equipment in the system to ensure it is operating as intended.

3. Each field hardware cabinet or chassis shall be added to a regular maintenance schedule and have the following maintenance completed annually:

a. Test and measure the main operating parameters of every piece of equipment to include validating voltages, currents, frequencies, inputs, outputs, levels and

C-4 recording any noise or other safety concerns.

b. An up to date inventory of spare parts should be kept so stocks can be replenished when they get low.

c. All changes to field component configuration or programs should be fully documented and drawings updated within 60 days of changes.

d. Physical access checks of all cabinets/chassis and their quarterly cleaning, dusting and fumigation as needed.

The Contractor is responsible for establishing and maintaining an Admin network owned used by the Contractor to achieve contractual duties and manage the operations of the SBIWTP in accordance with this PWS. The Contractor is fully responsible for all data and maintenance management software and programs which control their day to day management and administrative activities. The Contractor will be responsible for managing, configuring, and maintaining their Admin network to allow for the required daily operations, reporting obligations and maintenance of the plant as described in this PWS. The network will require the capabilities of performing regular data backups and have redundant capabilities. To ensure the CyberSecurity of the Admin network, a Firewall, smart routers and switches, anti-virus software are required to be maintained as standard components of the network. Monthly vulnerability assessments to identify needed patching and remediation of admin network components (servers, workstations and networking hardware) are required to be maintained by the Contractor in order to create a secure environment for the Contractor to conduct its day to day operations and provide for recovery of data, operations and services if necessary. Admin network maintenance performed shall be reported as part of the monthly O&M reporting requirements. The Contractor will be responsible for providing the USIBWC with all Information Technology or CyberSecurity policies and directives currently in place by the Contractor to maintain the functionality, security and access control of the admin network for our review and approval. The Admin Network Cybersecurity program documentation shall include elements such as cybersecurity requirements, performance, scalability, regular hardware and software maintenance schedules, and continuity of operations plans to ensure the Contractor is able to recover operations and restore data to their network in case of failure or compromise. The Admin Network will in no way (logically or physically) be connected or share any IT hardware or software licenses with the USIBWC SCADA System.

C.2.6 SBIWTP average daily flows are expected to be a nominal 25 MGD (Refer to Section J, List of Attachments).

C.2.7 Copies of the Operations and Maintenance Manuals for the International Wastewater Treatment Plant, Hollister Street Pumping Station, Goat Canyon Pumping Station, and the SBLO disposal pipeline are available for inspection. All prospective Offerors may contact Mr. Dawi Dakhil, USIBWC San Diego Field Office, at (619) 662-7600 to make arrangements to review the manuals.

C.2.8 The current Operations and Maintenance Service Contractor is Veolia Water West America Operating Services, Inc. Upon contract award to the incoming O&M Contractor, they shall be required to transition its work force into the ongoing operations and maintenance of the facilities such that there shall be no interruption of the plant’s operation or unanticipated shut downs occurring due to the transition process. The O&M Contractor, whom the contract has been

C-5 awarded to, shall execute the thirty (30) calendar day transition period in accordance with their Phase-In Plan that is to be submitted as outlined in paragraph C.3.1.d. Upon completion of the transition period, the O&M Contractor, whom the contract has been awarded to, shall assume full operational and maintenance responsibilities.

C.3 DESCRIPTION OF OPERATION AND MAINTENANCE SERVICES

C.3.1 TASK 1 – ADMINISTRATIVE AND REGULATORY REQUIREMENTS

a. Workplan

(1) The Contractor shall provide in a detailed narrative format, a workplan consisting of all tasks and schedules necessary for the operation of the SBIWTP and auxiliary facilities and for performing the required operation and maintenance service. The workplan shall be based on the O&M Manuals and shall become the basis for a Facility Management Plan for the plant. The workplan will specifically include operation and maintenance tasks, to include development of required maintenance and operation, laboratory management, recruitment and staffing plans, as well as other plans and programs described below. The workplan will be implemented by the Contractor after approval by the Contracting Officer. As a minimum, the work plan shall consist of phases one and two as follows:

Phase One

• Staffing and Recruitment Plan Organizational Chart Position Descriptions/Salaries/Benefits Staff Development/Certification/Training Plan Staffing Work Schedules Phase-In Plan Safety Plan

• Hazardous Materials Management and Communications Plan

• Emergency Preparedness Program and Response Plan

• Standard and Emergency Standard Operating Procedures (SOPs)

• Operations, Maintenance, Repair, and Replacement Budget Plan for each contract year

• Quality Control Plan.

Phase Two

• Information Management Systems SCADA (IBWC Owned) & Admin Network (Contractor Owned) Plant Log, Record keeping, and Data Management Program Markups of Plant as-builts Maintenance of SCADA IT system components plan Disaster Recovery and Continuity of Operations Plan for Admin Network Admin Network System Security Plan

• Maintenance Management, Repair, Replacement Program

• Fleet Management, Repair and Replacement Plan

• Laboratory Management Plan

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• Process Sampling & Reporting Program

• Process Monitoring/Optimization Program

• Sludge Management and Reporting Plan

• Facility Odor and Air Emission Control Plan

• Regulatory Agency Coordination Program

• Visitors/Tours/Requests for Information Plan

• Storm Water Management Plan

• Spill Management Plan

(2) Each task in the list above shall include a narrative description, estimate of time for implementation, and suggested schedule. Contractor shall clearly define in the workplan all tasks and task schedules for operations and maintenance of the SBIWTP.

(3) Five (5) copies and one electronic copy of the Phase One workplan shall be delivered to the Contracting Officer's Representative (COR) within fourteen (14) calendar days of the date of award. The COR will provide comments to the Contractor within seven (7) calendar days of receipt of Phase One of the workplan. The Contractor shall incorporate COR review comments into the workplan and shall submit five copies (5) and one electronic copy of the final Phase One workplan to the COR within seven (7) calendar days of receipt of COR review comments. If the due date falls on a weekend or holiday, the workplan shall be due on the first workday thereafter. Electronic copies shall be provided in Microsoft Word/Excel or Adobe Acrobat .pdf files.

Five (5) copies and one electronic copy of the Phase Two workplan shall be delivered to the COR within ninety (90) calendar days of the date of award. The COR will provide comments to the Contractor within thirty (30) calendar days of receipt of Phase Two workplan. The Contractor shall incorporate COR review comments into the workplan and shall submit five copies

(5) and one electronic copy of the final Phase Two workplan to the COR in within thirty (30) calendar days of receipt of COR review comments. If the due date falls on a weekend or holiday, the workplan shall be due on the first workday thereafter. Electronic copies shall be provided in Microsoft Word/Excel or Adobe Acrobat .pdf files.

(4) The final workplan shall become a guideline for all Contractor work to be performed under Task 2. The Contractor shall update the final workplan at least quarterly or as needed to reflect operational changes and maintain the current version on-site at the SBIWTP facility available for inspection. Electronic copies shall be provided in Microsoft Word/Excel or Adobe Acrobat .pdf files.

b. Risk Assessment and Internal Controls

The Contractor shall conduct a risk assessment to identify major risks at the SBIWTP and implement controls to address those risks, per OMB Circular No. A-123. The risk assessment must identify, prioritize, measure, and assess risks related to the operation of the SBIWTP. Information regarding identified weaknesses, risk management strategies, and corrective actions should be included in the risk assessment. Internal control standards must be established, maintained, and monitored to address the risks. In addition, the Contractor shall implement internal controls to

C-7 measure operating performance against established goals, such as system downtime, preventive maintenance hours, or backlogs.

Three (3) copies and one electronic copy of the Risk Assessment shall be delivered to the COR no later than one hundred twenty (120) calendar days after the date of award. The COR will provide comments to the Contractor within thirty (30) calendar days of receipt of the initial Risk Assessment. The Contractor shall incorporate COR review comments and finalize the Risk Assessment within thirty (30) calendar days of receipt of COR review comments. Three hard copies (3) and one electronic copy shall be provided in Microsoft Word/Excel or Adobe Acrobat pdf files. The Contractor shall update the Risk Assessment annually and submit the annual updates no later than March 1st of each year. The annual update shall include a report on any new risks, the results of ongoing monitoring, and corrective actions to address risks.

c. Pollution Prevention

Under the 1972 Clean Water Enforcement and Pollution Prevention Act, Section 402(p), facilities which discharge storm water associated with industrial activities, either directly to surface waters or indirectly through municipal storm sewers, are required to obtain an NPDES permit. The California State Water Board has elected to issue a statewide general permit (Industrial Activities Storm Water General Permit) that will apply to all discharges requiring a permit except construction activities. The permit requires dischargers to:

(1) Eliminate non-storm water discharges (including illicit connections) to storm water systems;

(2) Develop and implement a storm water pollution prevention plan; and

(3) Perform monitoring of discharges to storm water systems.

The Contractor shall be responsible for complying with the requirements of the California

State Water Resources Control Board (SWRCB) Industrial Activities Storm Water General Permit as amended on April 1, 2014 (General permit) and/or the latest revision for storm water that may pass through or over the SBIWTP, but not the auxiliary facilities like canyon collection system.

The Contractor shall be responsible for developing and implementing a Storm Water Pollution Prevention Plan (SWPPP) for the SBIWTP, but not the auxiliary facilities, in the format approved by the SWRCB. The Contractor shall perform an annual review and update the SWPPP as required in the General permit. The Contractor shall perform monitoring and reporting of discharges to the Tijuana River watershed as required in the General permit.

d. Operations Transition

As noted in paragraph C.2.8, the Contractor shall be required to coordinate with and integrate their personnel with the incumbent Operations and Maintenance Service Contractor. The Contractor shall execute an effective Phase-In Plan to address all requirements with minimal disruption to incumbent contractor operations. The Contractor shall assume full responsibility for Operations and Maintenance of all SBIWTP facilities by the end of a thirty (30) day transition period. The Contractor shall provide and submit for approval a Phase-In Plan for the thirty (30) calendar day transition period in accordance with Section L, Subsection L.04, Proposal Composition Requirements and Instructions, Factor 6: Phase-In Plan, and Section C, Subsection

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C.3.1.a(l), Workplan. Three (3) final copies and one electronic copy of the Phase-In Plan shall be provided to the COR. Electronic copies shall be provided in Microsoft Word/Excel or Adobe Acrobat .pdf files.

C.3.2 TASK 2 - OPERATION AND MAINTENANCE OF THE SBIWTP

a. Provide Management and Operations Personnel:

(1) The Contractor shall implement the plant’s operations staffing plan, recruitment schedule and training, and the development of the safety programs as outlined in the workplan.

The Contractor shall submit the qualifications of all management and supervisory operations personnel in the staffing and recruitment plan for review and approval by USIBWC prior to implementation of the plan and prior to filling any management and supervisory positions. The Contractor shall provide qualified employees, including management, technical, laboratory and administrative personnel, who meet applicable local, state, and federal certification requirements to operate the plant. The Contractor shall provide supplemental management, technical and administrative personnel to augment plant personnel. All Contractor personnel shall be required to obtain access authorization from the USIBWC Security Officer or the Contracting Officer prior to entering the SBIWTP and facilities.

(2) The Contractor shall provide the following key personnel with the targeted qualifications outlined below. The plant staffing shall be implemented prior to the transition period.

a1. Plant Superintendent

Experience

A minimum of five (5) years combined experience in the management and operations of activated sludge with aeration tanks facilities with a minimum of three (3) years of experience as an on-site Grade V Plant Superintendent for activated sludge with aeration tanks facility of equal or greater size and complexity.

Qualifications

Bachelor's degree in a discipline related to the job duties or a combination of education and experience which would be expected to provide equivalent skills, and possession of a valid Grade V WWTP Operator Certification from the California State Water Resources Control Board (SWRCB) that has been in effect a minimum of five (5) years at the time the proposal is submitted in response to this requirement.

a2. Operations Supervisor

A minimum of five (5) years combined experience in the management and operations of

C-9 activated sludge with aeration tanks facilities, with a minimum of three (3) years of experience as an on-site Grade V Operations Supervisor for activated sludge with aeration tanks facility of equal or greater size and complexity.

Possession of a valid Grade V WWTP Operator Certification from the California SWRCB that has been in effect a minimum of five (5) years at the time the proposal is submitted in response to this requirement.

a3. Maintenance Supervisor

A minimum of five (5) years of experience in the maintenance and operations of activated sludge with aeration tanks equipment systems with a minimum of three (3) years of experience as an on-site Maintenance Supervisor for activated sludge with aeration tanks equipment systems.

Possession of a valid Grade III WWTP Operator Certification from the California SWRCB, or a valid Plant Maintenance Certification from the California Water Environment Association (CWEA) that is in effect at the time the proposal is submitted in response to this requirement.

a4. SCADA Systems Analyst

A minimum of five (5) years of experience in the maintenance and management of SCADA systems and components to include repair, installation and modification of all PLC, ControlLogix Controllers, HMI, Telemetry, RCU and Communication hardware and Software. Testing, troubleshooting and patching of system component software or firmware, responding to and documenting IT Security incidents. Experience working with Windows server and PC operating systems, Active Directory, advanced network administration, client/server functions and characteristics. Performing system administration duties including setting up new users, modifying user/group profiles, applying access controls in a role-based environment and monitoring and tuning server and system resources. Proficiency in client/server software packages, relational databases and back-up and contingency operations for 24/7/365 uptime applications. Ability to install cards, drives, tapes, memory peripheral equipment and software into stand-alone or network connected PCs and network components. Evaluate, install, test and implement new servers, server operating systems and application software packages in a virtual environment.

Bachelor’s degree in information systems, computer science or related field. Knowledge

C-10 of a variety of computer platforms, networks, software applications relating to SCADA systems, advanced methods and techniques used in the installation testing, troubleshooting and maintenance of PLCs, servers, PCs and related equipment. Methods and techniques of SCADA systems database management and administration, advanced techniques used in maintaining information systems security, user support and IT System operational documentation.

a5. Shift Supervisor

A minimum of five (5) years of experience in the maintenance and operations of activated sludge with aeration tanks facilities with a minimum of three (3) years of experience as an on-site Grade IV shift Supervisor for activated sludge with aeration tanks facilities of equal or greater size and complexity.

Possession of a valid Grade IV WWTP Operator Certification from the California SWRCB that has been in effect a minimum of three (3) years at the time the proposal is submitted in response to this requirement.

(3) The key personnel specified in this contract are considered to be essential to work performance. At least 30 calendar days prior to removing, replacing, or diverting any of the specified individuals (or as soon as possible, if an individual must be replaced, for example, as a result of terminating employment with the Contractor), the Contractor shall notify the Contracting Officer and shall submit comprehensive justification for the diversion or replacement request (including proposed substitutions for key personnel) to permit evaluation by the Government of the impact on performance under this contract. The Contractor shall not divert or otherwise replace any key personnel without the written consent of the Contracting Officer. The Contracting Officer's decision in regards to replacement of Key Personnel shall be final.

(4) The Contractor shall provide a full time Plant Superintendent to manage the Contractor’s activities under this contract, and who shall be the Contractor’s primary on-site agent in all matters pertaining to this contract. Normal working hours for the Plant Superintendent, Operations Supervisor, Maintenance Supervisor, and Administrative Support shall be 7:00 A.M.

to 4:00 P.M., Monday through Friday including Federal Holidays. Absences by the Plant Superintendent, Operations Supervisor, Maintenance Supervisor, and Administrative Support during the hours of 7:00 A.M. to 4:00 P.M., Monday through Friday in excess of one workday, shall be documented as to duration and reason for absence, and said documentation shall be provided to the COR within three (3) business days prior to or after the absence. The Plant Superintendent shall designate an Acting Plant Superintendent with the same skills and qualifications who is responsible in his/her absence, and who shall maintain the Plant Superintendent’s working schedule during such absence.

(5) The Contractor shall maintain on-site staffing and procedures necessary to maintain communications with the Government and general public. During the hours from 7:00 A.M. to

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4:00 P.M., Monday through Friday, incoming telephone calls shall be answered promptly and courteously by employees trained in the proper use of telephone and voice mail systems. At other times, the phone system shall be utilized to ensure that emergency calls to the plant can be received and acknowledged by on-site personnel in a courteous, professional, and timely manner.

(6) The Contractor shall provide and implement a Staffing and Recruitment Plan to the Contracting Officer for approval as per Phase One, in Section C.3., which shall describe how the Contractor plans to staff and maintain qualified operations and maintenance personnel at the facility. The Contractor shall determine the appropriate level of staffing for full time operations (twenty-four (24) hours per day, seven (7) days per week), maintenance, and repair of the facilities.

The Contractor shall maintain staffing levels as per the Staffing and Recruitment Plan approved per Phase One in Section C.3. The working hours for each Contractor personnel shall not exceed ten (10) hours per day. If the Contractor reduces staffing levels from the levels of the preceding twelve (12) month average staffing level, and such reduced staffing level is below that necessary to ensure Contractor performance under the terms of the Contract, the Contractor, upon written notice from the Contracting Officer, shall employ additional staff or take necessary steps for work to be completed. If within thirty (30) calendar days of notification the Contractor has failed to provide additional staff or perform necessary work, the Contracting Officer may seek for the work to be done by a third party. The cost of said work shall be the responsibility of the Contractor and shall be deducted from each monthly payment of the contract amount.

(7) The Contractor shall provide an Organizational Chart which indicates proposed staffing for the operation and maintenance of the SBIWTP. The Organizational Chart shall be provided to the Contracting Officer for approval as per Phase One, in Section C.3. Whenever organizational changes are made, the Contractor shall revise the Organizational Chart no later than five (5) business days subsequent to the change and provide the revised chart to the COR with the update of the quarterly workplan. The chart shall contain at a minimum: the position title, total number of full-time personnel on-site, chain of command including the relationship between the company headquarters and the on-site organization indicating any headquarters support (e.g., engineering, design, accounting, legal, labor relations), and types and skill level of personnel in each position (e.g., journeyman, apprentice, etc.).

(8) Position Descriptions: The Contractor shall keep at the site a current position description for each position indicated on the Contractor’s Organizational Chart. As a minimum, position descriptions shall indicate the title, duties, responsibility and function assignments, and the minimum qualifications required to fill the position. These position descriptions shall be made available upon request to the Contracting Officer.

(9) The Contractor shall provide and implement a Staff Development/Certification/Training Plan which shall describe how the Contractor plans to perform personnel training, operator certification/re-certification, safety, staff supervision, and technical topics. The Staff Development/Certification/Training Plan shall be provided to the Contracting Officer for approval as per Phase One in Section C.3. Specialized training as noted in this paragraph and prescribed by the Contractor shall be provided. Such specialized training may include but is not limited to: hazardous material spill response, defensive driving, first aid, CPR, general safety, hazardous communication, lock-out-tag-out, confined space entry, C-12 respiratory protection, hearing conservation, and specialized personnel training courses (e.g., manufacturer and supplier technical training).

(10) Salaries and Benefits: The Contractor shall be responsible for complying with all Department of Labor requirements and labor wage determinations (Refer to Section J, List of Attachments).

(11) Employee Competency, Conduct, and Integrity: The Contractor shall establish and maintain satisfactory standards of employee competency, conduct and integrity, and shall take such disciplinary action with respect to its employees as may be necessary. The Contracting Officer may require, in writing, that the Contractor remove from the work place any employee the Contracting Officer deems incompetent, careless, a conflict of interest or otherwise objectionable.

The Contracting Officer’s decision relating to these matters is final. If an employee is removed for any of the above appropriate reasons, replacement shall be at the Contractor’s expense and not chargeable to the Government.

b. Operations Management

(1) The Contractor shall operate the plant in accordance with the operation schedule submitted and approved in the Operations Work Plan. The Contractor shall be required to operate the plant and auxiliary facilities and maintain staffing twenty-four (24) hours per day, seven (7) days per week at the SBIWTP with minimum of two (2) on-site operators (shift supervisor and one operator) at all times including Federal Holidays. The Contractor shall be required to coordinate the collection and disposal of solids (sludge and grit), and regulation and control of plant wastewater inflows with representatives of the Mexican Government as a requirement of daily operation of the facilities. The plant shall be operated in coordination with Mexican Pumping Station No. 1 and 1A operators in a manner to maintain an average daily inflow of twenty five (25) million gallons per day, and to minimize the potential of excess flow within the Tijuana sewer conveyance system.

(2) The SBIWTP is treating approximately twenty-five million gallons per day (25 MGD) of raw wastewater originating in Tijuana, Baja California, Mexico. The treated effluent is then being discharged through the SBOO. The treated effluent is subject to the requirements of the NPDES Permit, Permit Number CA0108928, Order Number R9-2014-0009, As Amended (Refer to Section J, List of Attachments). The Contractor shall be responsible for complying with all governmental agencies having jurisdiction permits and requirements. The Contractor shall be responsible for meeting the design and performance criteria identified in the Operations and Maintenance Manuals. The Contractor shall also be responsible for providing the necessary sampling and testing program, as per Monitoring and Reporting Program Requirements in the NPDES Permit, Permit Number CA0108928, Order Number R9-2014-0009, As Amended, to assure the Government that the design and performance criteria are being met. Contractor shall be responsible for implementing all aspects of the Prevention/Response Plan.

(3) The Contractor shall implement process and equipment inspection schedules for plant and auxiliary facilities operation, and implement and maintain operator round sheets, daily logs, and diaries necessary for satisfactory documentation of equipment operation and

C-13 maintenance. All data shall be made available for review. The contractor shall inform the COR of any major off-line equipment within 24 hours of discovery of the off-line equipment.

(4) The Contractor shall develop and provide Standard Operating Procedures (SOP) for the unit processes defined in the manuals. SOPs shall include start-up, routine operation, and shutdown procedures for unit process systems. The Contractor may develop SOPs using the O&M Manual and SOPs developed by the previous Operations Contractor as a guide. SOPs shall be reviewed by the Contractor, updated as needed using the O&M Manuals, and made available upon request to the Contracting Officer and COR.

(5) The Contractor shall implement a data management system to maintain complete operational records. The Contractor shall include provisions for networked word processing, spreadsheet and database functions. All documents, recordings, photos/videos, or any other information pertaining to laboratory data, operation records, operations history, maintenance or operations procedures, including technical reports, memoranda and any other such information, that is gathered by the Contractor in the performance of O&M duties under the terms of the contract, whether written or stored electronically, shall remain the sole property of the Government. The data management system implemented under this task shall have expansion capability for any future changes to and/or flow capacity increases at the SBIWTP. The Contractor’s data management system must be capable of loading all Government data currently existing within the incumbent contractor’s data management system. The Contractor is responsible for maintaining the data management system and must implement a maintenance plan for the data management system.

(6) The Contractor shall implement a plant and auxiliary facilities monitoring program to meet the Monitoring and Reporting Program Requirements in the NPDES Permit, Permit Number CA0108928, Order Number R9-2014-0009, As Amended, for process control, optimization, and regulatory reporting.

(7) The Contractor shall maintain minimum staffing levels and provide all labor, equipment, and materials necessary for operating, maintaining, cleaning, and repairing all SBIWTP facilities. Minimum staffing levels is defined as the necessary staffing levels required for efficient operations and maintenance of the SBIWTP to ensure Contractor performance under the terms and conditions of the contract. The Contractor shall provide and maintain staffing levels as per the Staffing and Recruitment Plan approved per Phase One in Section C.3. During the dry weather months of April through October, the Canyon Collector structures (Smuggler’s Gulch, Goat Canyon, Stewart’s Drain, Silva Drain, and Canyon Del Sol) shall be fully cleaned of debris as necessary each day such that all dry weather sewage flows are captured at all times. During the wet weather months of November through March, the Canyon Collector structures shall be fully cleaned of all debris and put back into service within forty-eight (48) hours of the end of each rainfall event. In addition, the sand/grit interceptors at the Canyon Collectors shall be cleaned as necessary to ensure proper operation. The conveyance pipelines for the Canyon Collectors shall be kept free of obstructions at all times and shall be cleaned or flushed as necessary to ensure proper operation. The Contractor shall be solely responsible for the proper off-site disposal of the debris (trash, garbage, sand, rocks, miscellaneous materials, etc.) removed from the Canyon Collectors Systems within seven (7) calendar days of each cleaning event for each canyon, C-14 including hauling costs, permit and disposal fees. The estimated quantity of materials to be removed and disposed of from the Canyon Collector structures (Smuggler’s Gulch, Goat Canyon, Stewart’s Drain, Silva Drain, and Canyon Del Sol) is approximately 2,000 cubic yards annually.

The Contractor may elect to use Government furnished equipment for cleaning, if available. The Contractor shall provide State of California certified heavy equipment operator(s) qualified with experience to operate and maintain Government-furnished equipment. Heavy Equipment operators shall have at least five (5) years of proven experience in similar work operating similar equipment.

The following Government owned equipment is currently available at the San Diego Project Office.

Equipment Tag Number Caterpillar 963B Track Loader 80038 Caterpillar 430 Backhoe Loader 80174 John Deere 6400 Tractor 80042 Kalyn Seibert Gooseneck Trailer S-841T Sterling LT9513 Truck Tractor S-842 Bobcat 763H Skid Steer Loader 80039 Clark CDP-100 11 Ton Forklift 80041 Vac-Con 7000 Combination Vacuum S-056 Freightliner 10 CY 6x4 Dump Truck S-770 Freightliner 10 CY 6x4 Dump Truck R21630 Club Car Tourall Golf Cart 80032 Club Car Tourall Golf Cart 80146 Luftness Riding Lawn Mower 80321

The Contractor shall be solely responsible for providing all fuel and maintenance. The Contractor shall provide for the payment of all costs for the fuel and maintenance of the Government owned equipment utilized by the Contractor.

(8) In accordance with the Monitoring and Reporting Program Requirements in NPDES Permit, Permit Number CA0108928, Order Number R9-2014-0009, As Amended, the Contractor shall conduct inspections of each of the Canyon Collectors (Goat Canyon, Smuggler’s Gulch, Canyon del Sol, Silva Drain, and Stewart’s Drain), and canyon collector pumping stations (Goat Canyon and Hollister Street) a minimum of once per day. Additional inspections of the Canyon Collector system shall be conducted to address issues or concerns, such as the potential blockage of the intake screens. The Contractor shall also conduct inspections of each of the canyon collectors during the periods of each rain event, a minimum of once per day during the actual event, such that the events are documented (If the rain event occurs after the initial inspection is performed, a minimum of one more inspection shall be performed and documented to monitor the effects of the rain event). The Contractor’s inspections shall be documented on form IBWC 99 and shall include photographic documentation (Refer to Section J, List of Attachments), and be provided to the COR by COB, Wednesday of each week for the preceding week’s inspections.

Reports and photographic documentation shall also be uploaded by the Contractor to a network secured drive accessible by the COR. All information requested per form IBWC 99 and rain gauge readings (based on Goat Canyon Pump Station rain gauge) shall be completed for each inspection

C-15 and each location. The Contractor shall be responsible for performing all tasks in response to a transboundary flow as required by the Prevention/Response Plan.

(9) The Contractor shall report all spill events (flows that escape from plant or facilities after initial capture) and/or transboundary wastewater flows (flows that bypass the facilities)in accordance with NPDES Permit, Permit Number CA0108928, Order Number R9-2014-0009, As Amended. The Contractor is not responsible for flow event type B referenced within the permit.

The Government shall be responsible for coordination with Mexico, conducting bi-national meetings, and providing information to and from Mexico required by Order No. R9-2014- 0009, As Amended, NPDES No. CA0108928 except as specified in paragraphs C.3.2.g.14 and 15.

(10) The Contractor shall also be responsible for the operations of the SBLO and disposal pipeline system, up to and including the Ocean Outfall drop shaft sewage air valve assemblies.

(11) The Contractor shall be responsible for the operations and maintenance of the valves that are used to send partial flow to the City of San Diego Point Loma Treatment Plant through an emergency connection pipeline.

c. Equipment and Supplies (Refer to Section J, List of Attachments)

(1) The Government will provide to the incoming Contractor, office space and telephone communication equipment that is currently existing. The Contractor shall provide all office, safety and lab equipment that is needed. The Contractor is responsible for ensuring that adequate office, safety, and laboratory equipment are provided in the operation and maintenance of the plant. All land, building improvements, and permanent equipment, which are in place at the time of contract commencement, is the property of the Government. In addition, all equipment, parts, materials, computer hardware and software purchased by the Contractor and paid for by the Government, or software modified by the Contractor’s personnel during the performance of this contract and paid for by the Government, shall become the property of the Government. Leased or rented equipment shall remain the property of the Contractor at the conclusion of the Contract.

(2) The Contractor shall conduct a complete physical inventory of real property and capitalized/personal property to be maintained pursuant to the contract and submit inventory results to the COR not later than ninety (90) calendar days after receipt of the contract award. The inventory shall be taken by the Contractor, with the COR present. The Contractor shall use a computerized database software program to set up and maintain the inventory. The inventory should contain essential information, including:

• Capital asset description.

• Location.

• Physical dimensions (if needed).

• “As-built” documents, or a link to where these are stored.

• Warranties, or a link to where these are stored.

• Condition rating.

• Maintenance history and replacement costs (if available).

C-16

• Operating cost information (if needed).

• Usage statistics.

• Date placed in service.

• Original value.

• Original useful life.

• Impairments.

The Contractor shall take inventory annually prior to the end of the Government fiscal year

(September 30th), and submit inventory results to the COR not later than September 30th. The Contractor’s inventory shall include all real property and capitalized/personal property with a value of $500.00 or greater. The Contractor will also be required to inventory certain capitalized/personal property items with a value of less than $500.00, as directed by the COR.

Real property and capitalized/personal property purchased under this contract and maintained by the Contractor shall become the property of the Government and maintained in the computerized inventory.

(3) Payment of Utilities: The Government will pay all utility bills, to include: gas, water, telephone, electrical, etc.

(4) The Contractor is responsible for ensuring that an adequate Contractor owned vehicle fleet is provided for the operation and maintenance of the plant and canyon collector structures. In addition, the Contractor shall implement a fleet management, replacement and maintenance plan. Fleet Management is defined as all tasks associated with vehicle management, maintenance, repair and replacement, including purchasing, distribution and utilization of fuels, lubricants, and solvents associated with fleet management and repair.

(5) Chemicals: The Contractor shall be solely responsible for providing all chemicals and for payment of all chemical costs incurred in wastewater treatment operations, beginning from the first day of operation. Chemicals are defined as all treatment process chemicals necessary for chemically enhanced primary sedimentation, sludge conditioning and dewatering, and odor control. No chlorination and de-chlorination is required for the SBIWTP effluent. Offerors shall bid this solicitation based on the chemical dosages identified in Attachment J which represent average values for chemical dosages.

The Contractor shall submit in the monthly report (Section C. 3.2.g.8) the current unit cost and total quantities used monthly for each chemical.

(6) Fuel: The Contractor shall be solely responsible for providing all fuel and for payment of all fuel costs associated with the operation and maintenance of all the facilities and equipment in the scope of this contract (including gasoline, oils, diesel, lubricants, solvents, etc., required for generator(s) testing and operation, and any equipment purchased, maintained, or…