Atch A - Scope of Work (SOW) FINAL 2.8.2021 (14 pages).pdf

SCOPE OF WORK DESIGN‐BUILD

Renovate Building 223 for Pandemic Storage

Project Number 618‐20‐111

Minneapolis VA Health Care System

Date: February 8, 2021

Part 1 ‐ General:

A. Project Information

1. Background

a. The Minneapolis Veterans Health Administration maintains ownership of 10 historical structures located at the Ft.

Snelling Reservation. These structures have been utilized as administrative spaces and general storage since the

Army transferred ownership to the VA in 1946. In 2013, it became a priority for Federal agencies either dispose of unneeded properties or make more efficient use of the Government’s real estate assets. This is known as “Freeze the Footprint” policy for Federal real estate. Under this new guidance, all agencies are required to develop plans that will serve as the basis for agency actions to restrict the growth in their office and warehouse inventories.

b. The 10 historical structures make‐up a portion of the Minneapolis Veterans Health Administration footprint. Rather than continue to allow the structures to deteriorate, significant investments are underway to restore, revitalize, and repurpose the historic buildings.

c. The CCC Commissary Warehouse (Building 223) was constructed in 1935 by the Civilian Conservation Corps (CCC).

It was erected on the site of the former Building F‐61, which was salvaged the previous year. The 130’ by 135’ concrete‐block structure has a concrete foundation. The building’s two hipped roof were covered with built‐up tar and gravel. Originally constructed as the commissary warehouse, it was cobbled together with an interesting collection of salvaged materials. It is believed the metal skeleton supporting the roof was salvaged from an historic aircraft hangar at Minneapolis‐St. Paul International Airport – Formerly Speedway Field. The original configuration of Building 223 was an open space with 6 overhead service doors of varying size and 15 light steel frame windows, each 53”x54”. At some time prior to 1980 the windows were modified, and several garage doors were modified or removed. The east section was also sectioned off for use as a fire department. Sometime after 1990, numerous engineering storage cages were constructed in the remaining 12,000 sf open bay.

d. The VA has utilized this building as an ancillary storage facility for various departments since the late 1990’s.

Currently the building contains various pieces of roads and grounds equipment.

2. Intent

a. Provide all design, labor, materials, tools, equipment, and construction services necessary for design and construction of the project “Renovate Building 223 for Pandemic Storage” as defined by this Scope of Work (SOW).

b. Building 223 will be completely renovated. The building will be sectioned off into three distinct areas.

(1) Plan west section will be Semi‐conditioned storage space for Facilities Engineering. This will require minimal heating to prevent temperatures from dropping below 40°s. And ventilation to exhausts vehicle fumes as well as summertime heat.

(2) The plan east section will be Conditioned Storage space for Logistics, with ample pallet racking.

Temperatures shall be maintained above 60° in the winter, and below 80° in the summer. This will include the reconstruction of the existing exterior stair access. Construction of an administrative space, formally exterior storage room, above the abandoned coal bin.

(3) Finally, the center section will be conditioned storage for temperature and humidity sensitive Logistics and pandemic supplies. This area shall be sealed off from the other spaces to prevent exhaust fumes from entering. Shall have pallet storage for bulk supplies, as well as secure storage cages for IT equipment.

c. Building 223 complete renovation will include all interior, exterior, mechanical, electrical and utility components.

d. Preservation of historic components of the building is required.

B. Definitions

1. Design‐Build (DB) as defined by the Department of Veterans Affairs (VA) is the procurement by the Government, under one contract, with one firm for both design and construction services for a specific project.

a. Contracting Officer (CO): The services to be performed under this contract are subject to the general supervision, direction, control and approval of the CO.

b. Project Manager: The Contracting Officer’s Representative (COR) is responsible for administering contracts under the immediate direction of the CO.

c. Design Build Contract: This term, as used herein, refers to the Contract to perform the design and construction of the project.

d. Contractor: This term, as used herein, refers to the contractor under this contract or the DB team.

e. AE: This term, as used herein, refers to the Architect‐Engineer firm that is a part of the DB team, also referred to as

DB/AE.

C. General Requirements:

1. Sensitivity of Information: The sensitivity of information relating to this project is emphasized. All the information in this SOW shall be treated as For Official Use Only. This information is not to be distributed without a confirmed need to know as confirmed by the VA.

2. Accuracy of Planning Information: The AE shall conduct thorough site visits to investigate and verify all aspects of the existing conditions.

3. Discrepancies in Planning Information: The AE shall promptly report to the CO, in writing, any discrepancies between this contract and the planning information provided by the Government. The AE shall make no adjustments to his work due to the discrepancy before the CO has reviewed the matter and forwarded his determination to the AE. The

AE's failure to report any such discovered discrepancy, or for failure to wait for the CO's determination shall be at the

AE’s risk and expense.

4. Change Orders: Any work that is not addressed by the contract and is considered a change order shall be immediately brought to the attention of the CO. No “out‐of‐scope” or additional work shall be executed by the AE prior to negotiation and approval by the CO.

5. Ownership of Drawings: All designs, drawings, specifications, notes, and other work developed in the performance of this contract shall be and remains the sole property of the Government and may be used on any other work without additional compensation to the AE. With respect thereto, the AE agrees not to assert any rights and not to establish any claim under the design patent or copyright laws.

6. Department of Interior Regulations, 36 CFR 67 ‐ Historic Preservation Certifications Under The Internal Revenue Code

‐ §67.7 ‐ Standards for rehabilitation shall be closely followed (36 CFR §67 Historic Preservation Certifications Under

The Internal Revenue Code ‐ Code of Federal Regulations (ecfr.io)).

a. The Standards pertain to historic buildings of all materials, construction types, sizes, and occupancy and encompass the exterior and the interior, related landscape features and the building’s site and environment as well as attached, adjacent, or related new construction. The Standards are to be applied to specific c rehabilitation projects in a reasonable manner, taking into consideration economic and technical feasibility.

7. Rehabilitation Guidelines as detailed in Fort Snelling West District ‐ Historical Context Study and Development

Guidelines (Attachment 1) shall also be followed.

a. Allowable building reuse, or additions: Reuse of all buildings in Zone H2 is encouraged for uses compatible with their sizes. Additions and alterations to provide accessibility into and throughout the buildings, upgrade life safety systems, and rehabilitate them for reuse will be allowed where necessary.

(1) Work altering the exterior appearance of the building should be minimized.

(2) Brick, unglazed ceramic or a durable clapboard scale siding should be used.

(3) Any infill should be recognized as being of its time. New construction may expand the materials palette to include contemporary items.

b. Where interior historic and character defining elements remain, they should be protected and retained where feasible. All work should be in compliance with the Secretary of the Interior Standards.

Part II – Responsibilities:

A. VA Team

1. The VA team is comprised of Contracting and Facilities Engineering. The CO is the only team member with authority to make contracting decisions. The COR will be delegated the authority to make technical decisions on behalf of the

CO.

2. The VA will provide the DB team with the following documents:

a. Unofficial drawings of the existing spaces

b. Facility specific specifications

c. Design Standards

d. Submittal Log Template

B. DB Team:

1. The DB team includes all partners, consultants and subcontractors to the one firm.

2. The DB team shall provide Engineering disciplines for the preparation of construction documents, and construction contractor capabilities for construction of the project.

3. The DB Engineers shall have P.E. licensure within the VISN 23 geographical region.

4. Substitutions of RFP submitted DB Team Members must be approved by the CO.

5. The RFP documents are intended to define existing conditions, certain required items, drawings and specifications and design parameters to be included in the project.

6. It is the DB’s responsibility to complete the documents and construction in a manner consistent with the intent of the

RFP documents within the required time period (contract length).

7. It shall be the responsibility of the DB team to verify all items shown on the drawings provided by the VA for this solicitation. The VA will not be held responsible for differing site conditions that could have been identified by the DB team during the verification and design process. The attachments provided are for general guidance only.

Part III – Design Build Requirements:

A. Design Services:

1. General

a. Qualifications of Designers: AE firm shall provide experienced engineers to prepare the Construction Documents.

All aspects of the projects shall be completed by registered engineers and architects.

b. The VA will use Submittal Exchange during the design and construction phases of this project. The DB Team will be expected to utilize this platform as the primary means of document review/transfer. The VA will provide access to

Submittal Exchange.

c. Details from Drawings “Building 222, Build Out Package”, the recently completed building 222 restoration, can be used during design for any required exterior building modifications (Attachment 2).

d. Details and layouts from drawings “Building 222, Roads and Grounds Package”, the recently completed campus parking lot modifications, can be used during design for any required site work (Attachment 3).

e. The DB team will coordinate with the State Historical Preservation Officer (SHPO) for review and approval of any required exterior building modifications.

f. The DB team shall be responsible to coordinate any archeological surveys required as part of SHPO review.

More Information can be found at: https://mn.gov/admin/shpo/protection/review/submit/

g. Architect shall identify locations of lead abatement per the “Lead‐Based Paint Inspection Survey Report for:

Minneapolis VA Medical Campus – Building 223” (Attachment 4). All surfaces shall have the paint returned to an intact condition utilizing lead‐safe work practices. The damaged surfaces can be addressed by encapsulation, paint stabilization, paint removal or component removal. All interior wood casings as well as all doors shall be removed.

h. All drawing sheets to assigned VA drawing number 1360‐ (i.e. 1360‐G001)

2. Civil

a. Civil Engineer shall include hours to field verify existing conditions.

b. Civil Engineer shall investigate the condition of incoming and outgoing utility lines, provide condition and recommend repairs and/or replacement in writing to COR. Existing utilities ‐ domestic water supply, sanitary sewer and storm and sewer lines are of concern. These are known to be not operational in 223. “Convert Building 220‐

223” drawings are for project reference and concept (Attachment 5).

c. Include all necessary Stormwater Pollution Prevention Plans, permitting (Minnesota Pollution Control Agency, Minnehaha Creek Watershed District, etc.), and control measures. It is the responsibility of the DB Team to determine what permits, if any, are required for this work.

d. Include all necessary environmental plans, permitting, and controls required by Federal, State, and local agencies.

e. All pedestrian ramps must meet the requirements of the “VA Barrier Free Design Standard” compliant with truncated dome plates, Neenah Foundry R‐4984, painted with 2 coats acrylic enamel yellow paint or approved equal (Attachment 6).

f. Combine D610 and B612 curb profiles as seen elsewhere on site for all new curb work.

g. Provide complete site plan for building 223.

h. Coordinate with Architectural for final building access and loading dock locations.

i. Coordinate with Structural for retaining wall requirements at loading dock.

j. Design shall include all civil plans, elevations, sections, and details. Determine if all systems serving the building must be replaced. Include extension of all site utilities, including but not limited to water, sanitary, storm.

k. Lead‐based paint is located on the exterior of the structure. Evidence has been found of lead paint in the surrounding soils. Utilize lead‐safe work practices for removal and decontamination of these soils.

l. Provide all survey and layout services needed to complete the project.

m. Provide a road and parking lot plan, to include loading dock access. The plan shall be fully dimensioned with adequate walkways and striping plan. Reference the VA Parking Design Guide https://www.cfm.va.gov/til/dManual/dmParking.pdf

n. Provide a detailed traffic control plan (TCP). Provide all traffic control during construction, including signage and flagmen as required, based on the Contractor’s approved TCP.

o. Include all necessary stormwater details.

p. Include details for curb, gutter, and sidewalk repair of any locations requiring replacement during construction.

q. Contractor shall follow all requirements as detailed by the design.

r. Contractor shall remove all demolished materials and construction debris off‐site. Asphalt shall be reclaimed or recycled.

s. Work shall include restoration of disturbed areas by either sod or hydro‐seeding.

t. Include street sweeping during construction to maintain a clean work site.

3. Architecture

a. The Building 223 structure has been found to be in Good condition. This is defined as; “The building appears structurally sound, but approximately 50% of the exterior may need repair, including such items as cracks in the masonry or mortar joints; more extensive tuckpointing of the masonry surface; more extensive repair or replacement of stone sills, belt courses, and/or foundation stones; and more extensive repair to fascia’s, soffits, etc.”

b. Designer shall follow the Fort Snelling West District – Historical Context Study and Development Guidelines.

Designer shall return building to original fenestration when possible. Visibility of MEP and fire systems shall be minimized.

c. Design shall include all demolition and new work necessary to complete contract drawings and specification necessary to award a competitively awarded fixed price contract. Design shall include code review, phasing, wall

(including doors and windows), floor, ceiling, entrance/vestibule, roof (including flashing, gutters and downspouts), exterior building (e.g. tuck‐pointing), grounds, and parking.

d. Demolition:

(1) Protect any “defining characteristics of the building” from damage during demolition. At a minimum these include structural steel rafters, exterior CMU, interior wood roof deck, chimney, and remaining original historic windows.

(2) All interior doors, walls, and partitions not required as part of the main supporting structure of the building envelope are to be removed in their entirety. This shall include rooms identified as 101, 102, 103, 105, 106, 107 and 108 on the scan dated 2‐14‐08 (Attachment 5).

(3) All “second floor storage” space is to be removed in its entirety. This includes all structural steel and heavy beam planking installed above rooms 101, 102, 103, and 106, as well as the full height partition separating

104 from the “second floor storage”.

(4) All existing partitions, mezzanines, and Engineering Storage cages shall be removed in their entirety.

(5) Salvage the concrete block separating 109 from 102, 103 and 104 as required by the final design.

(6) Remove all exterior conduit and fixtures.

(7) Remove all existing MEP fixtures.

(8) Removal of exterior white paint utilizing nondestructive methods.

(9) Remove all non‐original windows and prep for new.

(10) Remove elevated concrete slab in south west corner.

e. AE shall include time to discuss space needs with staff to determine the most efficient use of space.

f. The design shall meet or exceed applicable code and the intent of the VA Numbered Standards for Construction found at Technical Information Library (TIL) ‐ Office of Construction & Facilities Management (va.gov). New concepts seen in private industry (e.g. Bandana Square in Saint Paul, MN) shall be explored and considered.

g. Architect shall coordinate the interior design with Minneapolis VA Health Care System Interior Designer. Provide interior design schedule on drawings.

h. Design shall include furniture layout, furnishings, equipment, and storage cabinetry. Architect shall label items based on the following system;

(1) VV=VA purchased and installed,

(2) VC=VA purchased‐contractor installed,

(3) CC=Contractor purchased and installed,

(4) CV=contractor purchased‐VA installed.

i. Design shall include a signage plan for the building, including room number signs, wayfinding, and an entryway directory. Signage plan shall meet VA hospital standard available here: Special Topic Criteria ‐ Office of

Construction & Facilities Management (va.gov).

j. The designer shall include hours for consulting with SHPO to determine the specific requirements for renovating the building or digging near the building.

k. Include hours to prepare documentation required by SHPO for building renovation.

l. The designer shall provide recommendations to VA regarding product selection that meets SHPO requirements and maximizes energy efficiency, minimizes airport noise, and minimizes lifecycle cost. Windows and doors are of particular concern. Single glazed, double hung, wood and steel projected windows with single glazing are in below average condition.

m. New work (Refer to Attachment 5 for reference)

(1) Exterior

(a) Provide construction details for reroofing of entire building.

(b) Install new windows to match original style in locations where original windows were removed. New windows shall resemble the original, but shall be double insulated glass

(c) Painting of new exterior paint utilizing a block filler paint designed to fill porous concrete masonry units.

Final Color and design to be determined by DB team in conjunction with VA and SHPO approval.

(d) North Wall

(i) Remove east garage door infill, Install new overhead insulated garage door and operator. New garage door shall be period correct aesthetic.

(ii) Remove west garage door infill, Install new overhead insulated garage door and operator. New garage door shall be period correct aesthetic.

(iii) Replace existing west overhead with insulated garage door and operator. New garage door shall be period correct aesthetic.

(iv) Replace center service door with new steel frame Insulated steel door. Construct suspended roof overhang similar to overhang on Building 222. See Attachment 2 for details.

(e) South Wall

(i) Infill west garage door and install window aesthetically identical original construction windows.

(ii) Remove garage door located in the south center of the building. Construct new insulated wall to resemble aesthetic of original garage door. This opening may also be utilized as a mechanical louver.

(iii) Install new windows to match original style in locations where original windows were removed. New windows shall resemble the original 15‐light windows in size, and finish.

(iv) Window between overhead doors: Restore existing historical windows. Reconstruct window to original. Install Insulated glass pane on interior of existing window.

(v) Restore windows west of overhead door to existing historical windows.

(vi) New windows shall be double insulated glass using utilizing individual insulated panels for each light.

Unit shall be constructed to fit original opening, with minimal exterior profile.

(f) West wall

(i) Infill 16”x 14” opening.

(ii) Remove all exterior conduit and fixtures.

(iii) Restore existing historical windows.

(g) East wall

(i) Install new windows to match original style in locations where original windows were removed. New windows shall be double insulated glass using utilizing individual insulated panels for each light. Unit shall be constructed to fit original opening, with minimal exterior profile.

(ii) Infill both garage doors and service door. construct new semi loading dock doors.

(iii) Reconstruct stairwell enclosure.

(iv) Construct Logistics office above coal bin.

(2) Interior

(a) Building will be sectioned off into distinct areas.

(b) Plan west section

(i) Use: Unconditioned storage space for Facilities Engineering.

(ii) Requirements:

1. Install Bollard protection of historic steel truss bases.

2. Infill concrete where removed as specified in demolition.

3. Install roof exhaust system similar in style as seen in Attachment 5.

(c) Plan East and Center section

(i) Use: Conditioned storage for temperature and humidity sensitive Logistics and pandemic supplies

(ii) Requirements:

1. Patch/repair all floors

2. Grind all floors to provide smooth level operating surface.

3. Install steel stud partitions as required.

4. Construct Two Single restrooms with a common hallway. Hallway access to east half of building by card access only.

5. Install pallet racking to maximize vertical storage.

6. Design shall include Industrial Steel Storage Racks per ANSI MH16.1: 2012

7. North east corner shall be designated as open space for shipping and receiving

4. Structural

a. Include hours to ensure structural integrity of the buildings. Any concerns should be provided in writing to the COR immediately.

b. Design shall ensure structural integrity of the building. Include necessary structural plans, elevations, sections, and details.

c. Coordinate with Civil for location of new retaining wall as required for loading dock.

d. Coordinate with Architect for construction of exterior stair access and administrative space.

e. Design shall include review, determination, and if necessary, structural reinforcement of floor above old boiler basement.

f. Provide structural borings to determine capacity of soil.

5. Mechanical

a. Mechanical Engineer shall include hours to field verify existing conditions.

b. Mechanical Engineer shall investigate the condition of incoming and outgoing utility lines, provide condition and recommend repairs and/or replacement in writing to the COR.

c. Design shall include all mechanical plans, elevations, sections, details, and schedules for heating, ventilating, air conditioning, controls, refrigeration, plumbing, and fire protection. Assume all mechanical systems serving the renovated area must be replaced.

d. Removal 100% of all existing mechanical systems.

e. The domestic water system shall meet the requirements of VHA Directive 1061, Prevention of Healthcare

Associated Legionella Disease and Scald Injury.

f. Mechanical system controls and fire protection shall feedback to Building 70’s Automated Building Management

System, Metasys.

g. Include moisture mitigation solutions for basement.

h. HVAC

(1) Building HVAC shall be designed to accommodate separate zones.

(a) The first zone occupying approximately one‐third of the building’s footprint shall be considered cold storage. This space will be used as storage of facilities maintenance equipment (lawnmowers, plows, dump trucks, etc.). Systems shall be designed to maintain a building temperature above freezing during winter months. A cupola with a powered fan may be installed as seen in the photos in Attachment 5.

(b) The second zone occupying approximately one‐third of the building’s footprint will be conditioned storage space for logistics, with ample pallet racking. Temperatures in this area must be maintained above 60°F in the winter, and below 80°F in the summer.

(c) The third zone occupying approximately one‐third of the building’s footprint will be conditioned storage for temperature and humidity sensitive Logistics and pandemic supplies. This area shall be sealed off from the other spaces to prevent exhaust fumes from entering.

(d) The fourth zone will include construction of an administrative space, formally exterior storage room, above the abandoned coal bin. This space will need to be conditioned per ASHRAE for office use.

i. Plumbing

(1) All piping for identified bathrooms to be included.

(2) All fire suppression piping to be included.

(3) All sanitary piping to be included.

6. Electrical

a. Electrical Engineer shall field verify existing conditions. It is anticipated that existing electrical infrastructure is not sufficient to support the renovated spaces. AE shall design new electrical panels as required to serve the spaces.

b. Design shall include all plans, elevations, sections, details, diagrams, and schedules showing data closet, distribution, and signaling systems.

c. Removal of 100% of all existing electrical systems.

d. Electrical Designer shall include and coordinate all power, electricity, security, fire, telecommunications and data.

e. Design shall include power and data connections to systems furniture.

f. Design shall include all interior and exterior lighting. Emphasis shall be placed on use of LED fixtures.

g. Include power as required to support equipment and Mechanical systems.

7. Low Voltage

a. Design shall include all plans, elevations, sections, details, diagrams, and schedules showing data closet, distribution, and signaling systems.

b. Designer should include and coordinate all security, fire, telecommunications and data.

c. Building shall be served by Building 222 Data closet. Utilize existing underground conduit and pull boxes adjacent to building 223 to the greatest extent possible. Install new pull boxes and underground conduit as required for connection to building.

d. Include in the design a secure data closet solution for building.

e. The Design shall include addition of security systems to the building. The panel must have capacity to add FIPS

Compliant HID card readers at building and suite entrances, motion sensors with alarm panel, and the potential to add duress alarms at a future date. Security system shall communicate with Building 70’s security system.

f. Fire alarm system shall communicate with Building 70’s fire alarm system.

B. Construction

1. General

a. DB General Contractor shall provide all labor, materials and equipment to accomplish “Renovate Building 223 for

Pandemic Storage”.

b. DB General Contractor will work with DB AE firm and the VA to develop “Renovate Building 223 for Pandemic

Storage”.

c. DB General Contractor will be responsible for project management, site supervision, and management of all subcontractors.

d. DB General Contractor shall maintain a secure construction perimeter for the safety of VA Staff and the general public. Construction plans shall clearly identify project limits and construction fence boundaries.

e. Hours of work: The contractor will be allowed to work on the site 24/7/365. Limitations will only be placed on levels of noise caused by construction activities.

(1) Minimal noise causing activities will be defined as activities causing less than 85dBA. This type of work will be allowed in any location at any time. This type or work includes but not limited to: work not requiring power tools, debris removal, removal/installation of wire, insulation, controls, etc. – This work is allowed at any time.

(2) Moderate noise causing activities will be defined as activities causing greater than 85dBA but less than

120dBA. This type or work includes but not limited to: use of power tools, pounding and hammering associated with exterior demolition. ‐‐ this work is not allowed outside of the structures from 7pm to 6am.

(3) Extreme noise causing activities will be defined as activities causing greater >120dBa. This type of work be allowed only during heavy noise windows regardless of location. Examples are the use of jack hammers, hammer drills, riveters, oxygen torch, etc. ‐‐ this work is not allowed from 7pm to 6am.

(4) See section 01 00 00 GENERAL REQUIREMENTS 1.6 OPERATIONS AND STORAGE AREAS for additional requirements.

2. Demolition

a. Demolition consists of, but is not limited to Removal and disposal of the following:

(1) Existing concrete roadway/parking area, existing concrete curbs.

(2) Existing piping, valves, insulation, exterior, subsurface utilities, and interior piping.

(3) Existing electrical systems, duct banks, manholes, utility structures.

(4) Existing interior and exterior components identified on plans and specifications to be removed, replaced, demolished, etc.

3. New Construction

a. DB General Contractor will provide a complete and functional “Renovate Building 223 for Pandemic Storage” as detailed by the drawings and specifications developed by the DB AE firm.

b. DB shall coordinate with 3rd party commissioning agent for complete commissioning of Building 223. The 3rd party commissioning agent will be hired independently by the VA.

Part IV – Documents

A. References:

1. The AE shall incorporate, but not be limited to references for design, available at http://www.cfm.va.gov/til/spec.asp or from the project engineer, as applicable:

a. Construction Criteria Base or Whole Building

Design Guide.

b. Minneapolis VA Medical Center Design

Standards (Attachment 9).

c. Minneapolis Site Specific Specifications

(Attachment 10).

d. VA Design Guides/Design Manuals.

e. VA Master Specifications.

f. VHA National CAD Standards and Details.

g. VA BIM Guide.

h. Minneapolis BIM Management Plan

(Attachment 7).

i. Minneapolis VA Revit Model Standards

(Attachment 8).

j. International Building Codes.

k. State and Federal Regulations.

l. ASHRAE Standards.

m. NFPA and Life Safety Code.

n. VA Space Criteria.

o. Fort Snelling West District Report

(Attachment 1).

p. Minneapolis Detail Drawings (Attachment

11).

B. Government Provided Materials:

1. The AE shall visit the project site to field‐verify the information shown on the as‐builts. The VA does not guarantee the accuracy or completeness of the as‐builts. The AE shall promptly report any discrepancies to the COR.

2. The COR shall provide the AE with all available as‐builts for the design to include:

a. Auto Cad Site plan and all site utility drawings.

b. Scanned documents.

c. Concept designs.

C. Deliverables:

1. When applicable, design shall be completed using AutoDesk Revit 2019. See “Minneapolis VA BIM Management Plan

Worksheet” (Attachment 7), and “Minneapolis VA Revit Model Standards V1” (Attachment 8) for additional requirements and information.

2. All documents of a digital format shall be uploaded to the Submittal Exchange site – site access will be provided through the VA.

3. Site visits, as necessary to complete the design. In the cost proposal, describe the number of site visits that will be required for each discipline.

4. The AE shall arrange site visits with appropriate disciplines as they deem necessary to complete the design.

D. Reimbursables: Include pricing for any reimbursable items (if applicable).

E. Proposed Schedule (calendar days):

1. Contract Awarded – D‐Day

2. Notice to Proceed and Design Initiated – D+21

3. Concept Design Meeting and Study Update‐ D+31

4. QA/QC Plan Submission – D+36

5. 35% Submission D+50

6. 35% Review Completed by VA – D+80

7. Submit 35% Design for SHPO Review

8. Receive 35% SHPO Review – D+80

9. 65% Submission, 65% SHPO Review Submission D+101

10. 65% Review Completed by VA – D+141

11. Receive 65% SHPO Review

12. 95% Submission, 95% SHPO Review Submission – D+162

13. 95% Review Completed by VA – D+192

14. Receive 95% SHPO Review

15. Complete Construction Documents – D+200

16. Construction NTP D+210

17. Construction completed D+425

Part V – Requirements:

A. Post Award Requirements:

1. Design Review Submissions:

a. The Design‐Build Team AE (DB AE) shall prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice, the Department of Veterans Affairs RFP (VA

RFP), and prevailing codes.

b. The documents may be divided into multiple review submission packages. The VA will review as many as six (6) package submissions (examples: demolition, civil, architectural, structural, mechanical, electrical, plumbing etc.) to facilitate the start of construction.

c. All submission packages will be reviewed at 35%, 65%, and 95% completion stages. Each submission package shall incorporate the final review comments from the previous review. If any package is not complete for the required stage a post review may be required, the cost of which will be borne by the DB Team.

d. Each review submission package shall include the following:

(1) Construction specifications

(a) 35% design review: Provide Table of Contents including all VHA master specification, indicating which specifications will not be included

(b) 65% design review: Provide edited Table of Contents including all VHA master specification applicable to this project.

(c) 95% design review: Provide complete edited draft copy of all specification sections.

(d) Construction Document (CD) review: Provide complete edited copy of all specification sections for final review.

(e) Final CDs: Provide one (1) complete set of construction specifications in hard copy ‐ bound, tabbed and labeled per section. Provide complete set of construction specifications in electronic format ‐ MS Word and .pdf.

(2) Construction drawings.

(a) The package will include an index of drawings (by sheet number and title) and specifications (by section number and title) submitted. The packages will be distributed to the VA Project Manager, the VA Medical

Center, VA COR and others as determined to be appropriate by the COR.

(b) 35% design review: Provide one (1) hard copy size ANSI C, and .PDF review sets. Upload to VA specified electronic document management system.

(c) 65% design review: Provide two (2) hard copy size ARCH C, and PDF review sets. Upload to VA specified electronic document management system.

(d) 95% design review: Provide two (2) hard copy (1) ARCH C and (1) ARCH E1, and PDF review sets. Upload to

VA specified electronic document management system.

(e) CD review: Provide two (2) hard copy (1) ARCH C and (1) ARCH E1, .PDF review sets. Upload to VA specified electronic document management system.

(f) CD Plan Set: Provide (2) hard copy (1) ARCH C and (1) ARCH E1 as well as .PDF, .RVT and .DWG electronic files.

(3) Cost Estimates

(a) Provide construction estimates at each review stage (35%, 65%, 95%, and CD). Estimate will be used to confirm compliance with construction budgetary requirements. Provide line item cost estimate using 2021

RS Means Facilities Construction Cost Data with Minneapolis location factor, or an equivalent acceptable substitute. Cost estimate shall include Item Number, Item Description, Quantity, Unit, Material Cost, Labor

Cost, Total, and Total including Overhead and Profit.

(4) State Historical Preservation Office (SHPO) Review.

(a) Each review submission is required to be submitted to SHPO for review. SHPO requires a 30‐day review period from time of submission. Send project review materials in hard copy by mail or courier to:

(i) Environmental Review Program Manager

State Historic Preservation Office

203 Administration Building

50 Sherburne Ave.

St. Paul, MN 55155

(b) Each submission must include all items as detailed in the SHPO Scope of Work Form (Attachment 12) as well as most recent design drawings.

2. Design Review Meetings:

a. The Design‐Build Contractor shall attend meetings at the time and place requested by the CO and COR.

b. Minutes of the meetings shall be taken by the Design‐Build Contractor and submitted to the CO and COR.

c. A review meeting to resolve design issues will be held for each design review package submitted. The meeting will include discussion of VA comments on functional relationships and technical peer review comments (by others).

d. Participants will include VA Staff and DB team members as appropriate for the specific package to be reviewed. DB team management will be present at each review meeting.

e. The DB team shall allow a minimum of fifteen (15) calendar days for each review cycle. A cycle includes:

(1) The VA’s receipt of the design review submission package.

(2) The review meeting.

(3) DB teams’ receipt of comments from the VA, either electronically or by hard copy delivery.

(4) Coordination of the review meeting schedules will be the responsibility of the VA Project Manager/COR and the DB Team Project Manager.

3. Electronic Media:

a. Design review submission drawings and final Construction Document submission drawings will be executed in electronic format Revit 2019. See Minneapolis VA BIM Management Plan Worksheet (Attachment 7) and

Minneapolis VA Revit Model Standards V1 (Attachment 8) for further information.

4. Professional Licensing:

a. The DB AE who prepares the construction documents shall be a professional architect or engineer licensed within the VISN23 geographical area.

b. The professional seal indicating such license by the state shall appear on the final construction documents. The architect whose seal is shown will be known as the Architect of Record. The DB AE shall certify compliance with the

VA RFP and all applicable codes.

5. Approved Construction Documents:

a. The final construction document submission package will be submitted by the DB team for approval by the VA after completion of CD review cycle for the final package to be submitted by the DB team.

b. The final construction documents submission package will include:

(1) Two (2) hard copy size ANSI E1 and ANSI C complete set of construction drawings. Additionally, the contractor shall provide PDF, DWG, and RVT. All documents will be uploaded to the VA specified electronic document management system.

c. The final construction documents submission package will incorporate all VA supplied comments from the earlier

35%, 65%, and 95% CD submission package reviews and will comply with the VA RFP and SOW and shall include all responses to VA comments.

d. If the final construction documents submission package is not complete, a post submittal may be required. Any cost of a post submittal required will be the sole responsibility of the DB Team.

e. The approved final construction documents include such details that the project can be constructed and will be used for construction of the project.

6. Construction Drawing Preparation ‐ Mandatory material and equipment schedules and details may be indicated either on the drawings or in the specifications, at the option of the DB team. The construction drawings shall include a coordinated set of the following:

a. Civil engineering drawings including demolition plans, grading and drainage plans, stormwater plans, paving plans, utility plans, schedules, calculations and details.

b. Landscape drawings including demolition plans, landscape plans, plant schedule and list, special landscape elements, proposed materials to be used for each special landscape element, calculations and details.

c. Structural drawings including foundation plans, framing plans, schedules, and details, including general notes and all calculations.

d. Architectural drawings including floor plans, building elevations, building sections, wall sections, radiation safety, reflected ceiling plans, stair details, toilet and bath details, door schedules and details, window schedules and details, room finish schedules, auto transport and other details.

e. Fire protection drawings including floor and roof plans, riser diagrams, equipment schedules, and details, including general notes calculations and all related calculations.

f. Plumbing drawings including floor and roof plans, riser diagrams equipment schedules, plumbing fixture schedules, and details, including general notes, and all related calculations.

g. HVAC drawings including floor and roof plans, one‐line flow diagrams, equipment schedules, and details, including general notes and all related calculations. Also provide sections for mechanical equipment rooms and sequence of operation for all HVAC equipment.

h. Outside steam distribution drawings including demolition plans, system plans and profiles, manhole piping plans, calculations and sections, equipment schedules, and details.

i. Electrical drawings and specifications including site demolition plans, site, floor and roof plans (power, lighting, controls, and other systems), one‐line diagrams, panel schedules, equipment schedules, light fixture schedules calculations and details.

j. Asbestos abatement drawings including site demolition plans and floor plans indicating asbestos abatement method.

k. Parking Control drawings including paving plans, schedules calculations and details for the parking fee collection/parking control system for the entire West Haven Facility.

7. Construction Specifications ‐ Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard professional practice and the VA RFP. The specification submitted for review shall include:

a. The name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project;

b. Other data as appropriate to clearly identify the product that will be used in the construction of the project i.e.

shop drawings, product data, and samples as required by the VA RFP documents; and

c. The required stamp of the licensed architect or engineer of record will be considered as certification of compliance with the RFP requirements.

8. Design Requirements ‐ Compliance with codes and standards

a. Project design shall follow applicable standards and codes described in VA Program Guides and design materials included or referenced in the solicitation materials.

b. In the design of new building and alteration work under this contract, the DB team shall consider all requirements

(other than procedural requirements) of:

(1) Zoning laws

(2) Environmental and erosion control regulations

(3) Laws relating to landscaping, open space, minimum distance of a building from the property line, maximum height of a building, historic preservation, and esthetic qualities of a building. Also, similar laws, of the State and local political division, which would apply to the building if it were not to be constructed or altered by the U.S. Government.

c. The DB team shall consult with appropriate officials of the Federal, state, and political subdivision, and submit plans under the rules prescribed by those reviewing authorities. The AE and VA shall give due consideration to the recommendations of the referenced building officials. VA will also permit inspection by the officials described above during the construction period in accordance with the customary schedule of inspections in the locality of the building construction. Such officials shall provide VA with a copy of the schedule before construction begins or give reasonable notice of their intention to inspect before conducting an inspection.

d. The DB team shall provide prompt, written notification to the CO concerning conflicts with, or recommended deviations from codes, laws, regulations, standards, and opinions of review officials as described above. No work altering the scope of this contract shall be undertaken prior to receipt of written approval from the CO.

e. No action may be brought against the DB Team or VA and no fine or penalty may be imposed for failure to carry out any of the previously described recommendations of Federal, state, or local officials. VA and its contractors shall not be required to pay any amount for any action taken by a state or political division of a state in carrying out functions described in this article, including reviewing plans, carrying out on‐site inspections, issuing permits, and making recommendations.

f. The DB team shall advise the CO of any variances with the applicable Department of Labor, Occupational Safety and Health Standards, for occupancy requirements.

9. Quality Assurance/Quality Control (QA/QC):

a. To reduce design errors and omissions, the DB team shall develop and execute a QA/QC plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort.

b. No later than 15 calendar days after receipt of Notice to Proceed, the DB Team will submit a detailed QA/QC plan describing each QA/QC task that will be taken during the development of the various design submission packages and the name of the DB Team member responsible for QA/QC. The DB team shall provide written proof of the

QA/QC process at each submission.

c. Upon its completion, each task shall be initialed and dated by the responsible DB Team member.

d. At CD Submission, QA/QC plan shall be submitted with the final construction document submission package.

B. Construction Period Submittals

1. The DB contractor shall distribute construction documents prepared by the DB Team to the VA, as required in the

SOW.

2. Other submittals ‐ The DB team shall submit test results, certificates, manufacturer’s instructions, manufacturers field reports, etc. as required by the VA RFP specifications, to the COR.

3. Project record drawings ‐ The DB team will maintain a set of construction documents (field as‐built drawings) to record actual construction changes during the construction process as required by the RFP specifications. The project record drawings will be available for review by the VA COR at all times.

4. Shop drawings and submittals ‐ The DB AE shall check government furnished and/or the DB construction contractor's shop drawings, detail drawings, schedules, descriptive literature and samples, testing labor‐laboratory reports, field test data and review the color, texture and suitability of materials for conformity with the RFP Documents and construction documents. The DB AE shall recommend approval, disapproval, or other suitable disposition to the VA

COR. The COR will have final approval authority. The DB AE shall evaluate the submittals with reference to any companion submittals that constitute a system. When necessary, the DB AE will request the DB Construction

Contractor to submit related components of a system before acting on a single component. Should this procedure be inappropriate, the DB AE shall review all prior submittals for related components of the system before acting on a single component. The DB AE shall notify the VA COR in writing of all deviations from the requirements of the construction documents that he has found in the submittals.

C. Project Close‐Out

The DB team shall comply with the requirements in FAR 4.804 Closeout of Contract Files, for submission of final RFP as built drawings, manuals, and other documents as noted. Required as built drawings and specifications will be submitted in the same format required for the construction documents.

D. Site‐Visits and Inspections

During the construction period the DB AE shall make weekly visits to the project site when requested by the COR. The COR may also request visits for special purposes. Only registered architects and engineers thoroughly familiar with the project may make these site visits. The COR has the prerogative to determine the professional discipline(s) required for any visit.

The DB AE shall observe the construction, advise the COR of any deviations or deficiencies or solutions to issues discussed.

A site inspection report which includes the purpose of the inspection, items reviewed, deficiencies observed, recommendations and additional actions required, shall be furnished to the COR within three (3) calendar days following the site visit date.

E. Project Magnitude: $2,000,000‐$5,000,000

F. Attachments

1. Report “Fort Snelling West District Report”

2. Drawings “Building 222 Build Out Package”

3. Drawings “Building 222, Roads and Grounds”

4. Report “Building 223 Final LEAD Report”

5. a. Drawings “Convert Building 220‐223 Concept Plans”

b. Drawings “Convert Building 220‐223 Pictures”

6. VA Barrier Free Design Standard

7. Minneapolis VA BIM Management Plan Worksheet

8. Minneapolis VA Revit Model Standards V1

9. Minneapolis VA Design Standards

10. Minneapolis Specific Standards (ZIP FOLDER)

11. Minneapolis Detail Drawings (ZIP FOLDER)

12. a. SHPO Request for Project Review

b. SHPO Scope of Work Form

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