36C26321R0043_1.docx

United States Department of Veterans Affairs

Request for Proposal

Two-Phase, Design-Build Veterans Integrated Service Network 23 (VISN 23)

Solicitation Number: 36C26321R0043 Project: 618-20-111 Renovate Building 223 for Pandemic Storage Project Location: Minneapolis VA Health Care System, Minneapolis, MN 55417

Due Date for Phase I Proposal Questions:

Tuesday, February 23, 2021, at 10:00 am CT Due Date for Phase I Proposal Package:

Thursday, March 18th, 2021, at 10:00 am CT Pre-Proposal Site Visit:

Prior to Phase II, date/time tbd

This solicitation administered by:

Department of Veterans Affairs Network Contracting Office 23 (NCO 23) 316 Robert Street North, Suite 506 St Paul, MN 55101

Table of Contents

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C26321R0043

X 02-12-2021

618-21-3-6920-0001

618-20-111 36C263 Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

Teresa Kohlbeck, Contract Specialist 316 Robert Street N. STE. 506 St. Paul MN 55101 Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

Teresa Kohlbeck, Contract Specialist 316 Robert Street N. STE. 506 St. Paul MN 55101 Teresa Kohlbeck 651-293-3011 Project: 618-20-111 Renovate Building 223 for Pandemic Storage

In accordance with 38 U.S.C. 8127 (Public Law 109-461) this project is a 100% competitive Service Disabled Veteran Owned Small Business (SDVOSB) set side.

This project will be procured utilizing the Two-Phase Design-Build process.

The contractor is to provide design and construction services for the project in accordance with the Scope of Work, specifications, and supporting attachments included in this solicitation.

Project site location:

Minneapolis VA Health Care System One Veterans Drive Minneapolis, MN 55441

NAICS Code: 236220, Commercial and Institutional Building Construction. Small business size standard: $39.5 Million.

Project magnitude: $2,000,000 to $5,000,000

X

X

52.211-10 X

0 (zero)

10:00 AM

CST

03-18-2021 X

90 (ninety)

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

See Price Schedule

618-360/10162-6920-854200-3220-23NR0WA35

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

Teresa Kohlbeck, Contract Specialist 316 Robert Street N. STE. 506 St. Paul MN 55101 Y Department of Veterans Affairs Financial Services Center PO Box 149971

Austin TX 78714-9971

Chris Gauthier

A.3 PRICE SCHEDULE

618-20-111 Renovate Building 223 for Pandemic Storage

NOTE: pricing is not required for Phase I proposals. Pricing is to be submitted during Phase II.

AMOUNT

Design & Construction Documents: Work includes all labor, material, equipment and supervision to furnish the required documents for construction, including drawings, specifications, and other documents as needed.

Pre-Construction: Execution of management and logistical services required to prepare for the construction of the project.

Construction: Work includes general construction, alterations, necessary removal of existing structures and construction and certain other items.

Post-Construction Commissioning and Close-Out: Execution of post-construction services required for appropriate close-out and final commissioning of the project.

Page 1 of Page 1 of

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

1.1 PROPOSAL MATERIAL:

Proposal materials consisting of the statement of work, specifications, other attachments, and contract forms are included and/or attached as part of this Request for Proposal (RFP). The VA will not provide printed copies of the specifications or solicitation documents. It is the responsibility of the offeror to obtain the proposal materials in a time and manner sufficient to respond to this solicitation by the specified due date.

1.2 BID GUARANTEE:

A Bid Guarantee, SF 24, is required to be submitted in Phase II in an amount not less than 20 percent of the proposal price or $3,000,000, whichever is less. Failure to furnish the required bid (proposal) guarantee in the proper form and amount, by the time set for receipt of proposals, may result in the rejection of the proposal. Copies of the SF 24 may be obtained from http://www.gsa.gov/portal/forms/type/TOP.

1.3 PAYMENT & PERFORMANCE BONDS:

The offeror to whom award is made will be required to furnish two bonds, a Payment Bond, SF 25A, and a Performance Bond, SF 25, each in the penal sum as noted in the General Conditions of the Solicitation. Copies of SFs 25 and 25A may be obtained from http://www.gsa.gov/portal/forms/type/TOP.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.0.1 AVAILABILITY OF SOLICITATION DOCUMENTS

All solicitation related documents will be published on the Contract Opportunities website at https://beta.sam.gov.

2.0.2 PROPOSAL EXPENSES AND PRE-CONTRACT COSTS

This Request for Proposal (RFP) does not commit the Government to pay, as a direct charge, any costs incurred in the preparation and submission of a proposal.

2.0.3 SDVOSB SET-ASIDE

This procurement is 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. Offers received from other than Service-Disabled Veteran-Owned Small Business concerns will NOT be considered. All SDVOSBs must be listed as verified in the VIP database at https://www.vip.vetbiz.va.gov/ at TIME OF SUBMISSION OF OFFERS, as well as, TIME OF AWARD. Failure to be BOTH visible and verified at the time of offer and/or time of award will result in the offeror’s proposal being deemed unacceptable and ineligible for award.

2.0.4 SELECTION PROCEDURES

This acquisition will utilize the Two-Phase Design-Build selection procedures in accordance with FAR 36.301. All the Phase I and Phase II documents and requirements are included in this solicitation. A maximum number of four (4) offerors will proceed to Phase II. Once the Contracting Officer selects the most highly qualified offerors, they will be asked to submit Phase II proposals. Phase II of the solicitation shall be prepared in accordance with FAR Part 15, with evaluation criteria developed in accordance with FAR 15.304. The Government will award a contract resulting from this solicitation to the offeror whose offer conforming to the solicitation is determined by the Source Selection Authority to provide the best overall value to the Government. It is the intent of the Government to award without discussions; however, the Government reserves the right to have discussions if such are needed.

2.0.5 PRE-PROPOSAL SITE VISIT

A pre-proposal site visit will be conducted in Phase II. The most highly rated firms selected to proceed to Phase II will be invited to attend the pre-proposal site visit. The Contracting Officer will establish the date and time and notify the Phase II offerors in writing.

2.0.6 TECHNICAL QUESTIONS

Questions of a technical nature must be provided in writing and shall be submitted by the prospective offerors to Teresa Kohlbeck, Contract Specialist. Questions shall be submitted only via email to: teresa.kohlbeck@va.gov. The subject line must read: 36C26321R0043 618-20-111 Renovate Building 223 for Pandemic Storage – Technical Questions. Oral questions of a technical nature are not acceptable. THE CUT-OFF DATE AND TIME FOR RECEIPT OF QUESTIONS IS Tuesday, February 23, 2021 at 10:00 AM (CT).

2.0.7 AMENDMENTS

Amendments to this solicitation will be posted to Contract Opportunities at https://beta.sam.gov. Paper copies of the amendments will NOT be individually mailed. No other notification of amendments will be provided. Potential Offerors are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in your proposal being considered unacceptable.

2.0.8 ACCURACY IN PROPOSALS

Proposals must set forth full, accurate, and complete information as required by this RFP, (including attachments). The penalty for making false statements is prescribed in 18 U.S.C. 1001.

2.0.9 DETERMINATION OF RESPONSIBILITY

A Determination of Responsibility will be conducted for the apparent “awardee” prior to award of the project. The required information from the proposal, along with other information obtained from Government systems, such as, but not limited to the OSHA and EPA online inspection history databases, as well as any other information the Contracting Officer has determined to be valid, will be used to make the Determination of Responsibility. Failure to affirm being within the guidelines in the proposal may result in a determination of “Non-Responsible” for the Offeror. NOTE: Any information received by the Government that would cause for a negative Determination of Responsibility may make the Offeror ineligible for award.

2.0.10 VETS 4212

Title 38, USC Section 4212(d), codified at 41 CFR Section 61-300, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. Submission of the VETS-4212 reporting information can be done electronically at: http://www.dol.gov/vets/vets4212.htm. Award cannot be made unless the awardee has filed their VETS-4212 report. Therefore, all offerors are encouraged to file every year. The Contracting Officer may request a copy of the email confirmation of receipt notification, prior to awarding the project.

2.0.11 SYSTEM FOR AWARD MANAGEMENT (SAM)

Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their proposal.

2.0.12 REVIEW REQUIRED REGISTRATION WITH CONTRACTOR

Contractor Performance Assessment Reporting System (CPARS):

As prescribed in Federal Acquisition Regulation (FAR) Part 42.1502(e), the Department of Veterans Affairs (VA) evaluates contractor past performance on all construction contracts that exceed $700,000 and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, CPARS. CPARS has connectivity with the Past Performance Information Retrieval System (PPIRS) database, which is available to all Federal agencies. PPIRS is the system used to collect and retrieve performance assessment reports used in source selection determinations and completed CPARS report cards transferred to PPIRS. CPARS also includes access to the federal awardee performance and integrity information system (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information. Each contractor whose contract award is estimated to exceed $700,000 is required to register with CPARS database at the following web address: http://www.cpars.gov/. Help in registering can be obtained by contacting Customer Support Desk @ DSN: 684-1690 or COMM: 207- 438-1690. Registration should occur no later than thirty days after contract award and must be kept current should there be any change to the contractor’s registered representative. For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor’s performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor’s designated representative for comment. The contractor representative will have thirty days to submit any comments and re-assign the report to the VA contracting officer. Failure to have a current registration in the CPARS database, or to re-assign the report to the VA contracting officer within those thirty days, will result in the Government’s evaluation being placed on file in the database with a statement that the contractor failed to respond.

2.0.13 BACKGROUND INVESTIGATIONS AND SPECIAL AGREEMENT CHECKS

All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation commensurate with the level of access needed to perform the statement of work is: Low Risk. This requirement is applicable to all subcontractor personnel requiring the same access. As per VA Directive 0710, costs of background investigations will be borne by the contractor.

2.0.14 REFERENCES TO VA ENGINEER, RESIDENT ENGINEER OR PROJECT MANAGER

Any reference contained within the solicitation/contract specifications and/or drawings to the “VA Engineer,” “Resident Engineer,” or “Project Manager” or their abbreviations shall be replaced with “Contracting Officer’s Representative (COR).”

2.0.15 Statement of Work (SOW)

See Attachment A, Scope of Work (SOW) FINAL

2.0.16 Proposal Requirements and Evaluation Factors

PHASE I General A. Phase I proposals shall be based on the solicitation documents issued for RFP Solicitation Number 36C26321R0043. Phase I proposals will be in the format stipulated in Section Phase I Proposal Format.

B. Phase I proposals shall be received on or before the date listed in Block 13a of the SF 1442. There will be no public opening of the proposals.

C. Phase I proposals shall include documentation providing either 1) a Joint Venture (JV) agreement between the prime construction contractor and the proposed design AE firm, or 2) a formal teaming arrangement/agreement between the prime construction contractor and the proposed design AE firm. The intent of the JV or teaming arrangement agreement is to show the relationship and commitment between the construction contractor and design AE firm to work together on this project. Any change to the design AE firm after contract award will require the approval of the Contracting Officer (CO).

D. Submit Phase I proposals via email to:

PHASE I Proposal Format A. The Offeror shall submit the Phase I proposal in one (1) PDF document. The proposal shall be labeled with the Offeror’s organization, business address and VA solicitation number. The Offeror shall not include any price or price related material in the Phase I proposal.

B. The Offeror shall submit the Phase I proposal in electronic format only. Include page numbers and the company name in the header or footer of each page.

C. The Offer, including title page, detailed table of contents, and preface for the Phase I proposal, shall not exceed a total of 15 (fifteen) pages in Microsoft Arial size 12 font. Use graphic presentations where such use will contribute to the compactness and clarity of the proposal. Note: Factor 3, Past Performance documentation, will NOT be counted in the 15-page limit for Phase I proposals. The JV or Team Arrangement Agreement documentation will NOT be counted in the 15-page limit for Phase I proposals.

D. A page is defined as each face of an 8.5 X 11-inch sheet of paper containing information. All information (except for document numbers, page numbers, etc.) shall be provided in an image area of 7 X 9 inches. The background color of each page of the submission shall be white or ivory stock only. Excess pages will not be evaluated. Text lines will be single-spaced. A smaller font size for any graphics presented in a proposal is permitted as long as the information is legible to the human eye. Fonts other than Arial are permissible in the presentation of graphic material only.

PHASE I Evaluation Factors The Phase I proposal shall address the following evaluation factors. The factors are listed in descending priority of importance.

1. Experience

2. Technical Approach

3. Past Performance

Factor 1, Experience: Provide a minimum of two (2) and a maximum of four (4) projects completed within the last ten (10) years on previous Design-Build (DB) contracts similar in size, complexity and scope to this project. Projects must demonstrate an offeror’s design-build experience as a prime construction contractor directly responsible to the owner and managing multiple subcontractors. If the construction contractor and AE team do NOT have DB teaming experience with each other, both are responsible for providing relevant experience as detailed in this section (a minimum of 2 and a maximum of 4 projects each). Offerors who fail to submit DB experience for both team members may be rated lower. Refer to paragraph above, Phase I General, C., regarding documentation required for JV and/or a Teaming Arrangement Agreement between the prime construction contractor and the proposed design AE firm.

For purposes of this evaluation, a relevant project is further defined as “as design-build completed in a related use space similar in size and scope to this project.” Projects shall have a minimum value of $750,000. Projects do not need to be 100% completed, but the design is required to be 100% completed, and the construction has commenced past the submittal phase on the project.

Projects submitted for the Offeror shall be completed within the past ten (10) years of the date of issuance of this RFP. A project is defined as a design-build project performed under a single task order or contract. For multiple award and indefinite delivery/indefinite quantity type contracts, the contract, as a whole, shall not be submitted as a project; rather Offerors shall submit the work performed under a task order as a project.

The Offeror’s submission should include at a minimum:

• Provide the Project Title and Description, Project Number (if applicable), Project Location (physical address); contract type (design-build only).

• Provide the project owner name and telephone number of the owner’s contact person.

• Provide a brief description of the scope of work.

• Provide project construction contractor, design AE firm and major subcontractors.

• Provide project statistics including start and completion dates (original vs actual) and project cost (original vs actual). If original vs actual completion dates and project cost differ, offeror shall explain why they differ.

NOTE: The information provided above will be used to evaluate the specialized experience/technical competence and the offerors capability to perform the project in question.

Factor 2, Technical Approach: Provide a brief narrative (page limitation: four (4) pages) describing the Offeror’s method to manage the project to achieve design and construction design objectives as described in the solicitation. If the page limits are exceeded, the pages in excess of the limit will not be read or considered. Include at minimum all aspects covered in the scope of work. The following shall be included in the narrative:

• Design Approach: Describe the techniques and methods for an efficient, effective design and;

• Construction Approach: Describe the techniques and methods for this construction project to include coordination with the design packages, projected timelines and coordination of work.

Factor 3, Past Performance: Each proposal shall provide current and relevant information regarding an Offeror’s actions under previously awarded contracts referenced under Factor 1, Experience. If a completed past performance evaluation is available in the Past Performance Information Retrieval System (PPIRS) or the Contractor Performance Assessment Reporting System (CPARS), it shall be submitted with the proposal for each project referenced in Factor 1, Experience. If there is not a completed past performance evaluation available in PPIRS or CPARS, the Offeror shall submit a Past Performance Questionnaire (PPQ) (reference related attachment in the solicitation) for each project referenced in Factor 1, Experience. The Offeror shall notify their client that the PPQ shall be submitted via email to the Government’s point of contact, Teresa Kohlbeck at teresa.kohlbeck@va.gov. If the Offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the Offeror shall complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s). The Government may make reasonable attempts to contact the client noted for that project(s) to obtain the PPQ information. However, Offerors should follow-up with clients/references to help ensure timely submittal of questionnaires. Past performance documentation will not count against the page limitation for Phase I proposals.

Phase II General A. Phase II proposals shall be based on solicitation documents issued for RFP Solicitation Number 36C26321R0043 and the instructions provided by the Contracting Officer in the Phase II Notice of Offerors that they were selected as one of the most qualified Offerors in Phase I. Proposals will be in the format stipulated in Section Phase II Proposal Format.

B. Proposals shall be received on or before the date specified in the Phase II Notice of Offerors.

C. Submit Phase II proposals via email to:

1. Teresa Kohlbeck, Contract Specialist, at teresa.kohlbeck@va.gov

2. Emails are limited to five (5) MB.

3. Phase II proposals will only be accepted via email.

D. Submit a copy of the Bid Bond via email to: teresa.kohlbeck@va.gov, and the original Bid Bond by mail to:

1. US Postal Service Deliveries:

Network Contracting Office 23 Attn: Teresa Kohlbeck 316 Robert Street N STE 506 St Paul, MN 55101

2. Commercial Delivery Services / Hand Carry (Monday-Friday, 8:00 AM to 4:30 PM (CT)) Network Contracting Office 23 Attn: Teresa Kohlbeck 316 Robert Street N STE 506 St Paul, MN 55101

3. Failure to furnish the required bid guarantee in the proper form and amount, by the time specified in Block 13 of the SF 1442, may result in rejection of the Phase II proposal. See FAR Provision 52.228-1, Bid Guarantee, of this solicitation.

PHASE II Proposal Format A. Technical and Price sections of the Offerors Phase II proposals will be evaluated independently; therefore, the Offeror shall submit the Phase II proposal in two (2) Volumes (Volume I: Technical and Volume II: Price). In order that the Volume I Technical may be evaluated strictly on the merit of the material submitted, the contractor shall include NO price information in Volume I. Both Technical and Price volumes must be labeled with the Offeror's organization, business address, and VA Solicitation Number.

B. The Offeror shall submit Volumes I and II in electronic format only. No hard copies will be accepted. Include page numbers and the company name in the header or footer of each page.

C. The Offer, including title page, detailed table of contents, preface, for Volume I Technical shall not exceed a total of twenty-five (25) pages in Microsoft Arial size 12 font. Volume II Price Proposal shall not exceed a total of twenty (20) pages in Arial size 12 font. Use graphic presentations where such use will contribute to the compactness and clarity of the proposal. The SF 1442, Representations and Certifications and acknowledged amendments shall all be part of Volume II and will not count against the page limitations.

D. A page is defined as each face of an 8.5 X 11 -inch sheet of paper containing information. All information (except for document numbers, page numbers, etc.) shall be provided in an image area of 7 X 9 inches. The background color of each page of the submission shall be white or ivory stock only. Excess pages will not be evaluated. Text lines will be single-spaced. A smaller font size for any graphics presented in a proposal is permitted as long as the information is legible to the human eye. Fonts other than Arial are permissible in the presentation of graphic material only.

E. Offeror shall include all required Representations and Certifications; and acknowledge receiving amendments by filling out section 19 of the SF 1442 and returning a signed copy of the amendment(s) with the offer.

F. Offeror shall include their Safety or Environmental Violations and Experience Modification Rating (EMR) Information as part of Volume II, including filling out the related attachment provided in the solicitation. This information will not be evaluated as part of Volume II Price but will be used as part of the Responsibility Determination. It will NOT count against the page limitations for Volume II.

1. All Offerors shall submit information pertaining to their past Safety and Environmental record. The information must contain a certification that the Offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, an Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

2. All Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If an Offeror’s EMR is above 1.0, Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below.

3. Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state run worker’s compensation insurance rating bureau.

4. If the NCCI cannot issue an EMR because the Offeror lacks insurance history, Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead, and include a letter from the NCCI indicating that is has assigned Offeror a Unity Rating of 1.0.

5. The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility. The above information is not required for subcontractors.

6. Failure to provide the above information may result in a determination that an Offeror is not responsible and therefore ineligible for award.

PHASE II Final Proposal Revisions (FAR 52.215-1) A. If determined necessary, Phase II proposal revisions will be requested from the Phase II proposals received. The CO will identify those Offerors, whose Phase II proposals are within the competitive range, considering the selection criteria identified in this section. Negotiations may be conducted with those Offerors falling within the competitive range, after which Phase II proposal revisions will be requested. Phase II proposal revisions will be submitted via email as previously identified above.

B. Offerors submitting Phase II proposal revisions will not be requested to re-submit any documents which are unchanged from their initial Phase II proposals. They should provide necessary changes to individual paragraphs, as briefly as possible, together with a table of contents, which clarifies where within the initial Phase II proposal the additional information or changed documents would be placed. Phase II proposal revisions shall include a completed SF 1442 that acknowledges receiving all amendments, by number. A new bid bond shall be submitted only if the final Phase II proposal revisions Offeror’s price proposal is greater than its initial price proposal.

PHASE II Evaluation Factors The Phase II proposal shall address the following evaluation factors.

1. Technical Solution

2. Project Schedule

3. Key Personnel

4. Price

Volume I, Factor 1, Technical Solution:

Based on the solicitation documents, site visit, and the Offeror’s Phase I Technical Approach, provide a detailed narrative (page limitation: seven (7) pages) describing the Offeror’s technical solution to the project to achieve design and construction design objectives as described in the solicitation. If the page limits are exceeded, the pages in excess of the limit will not be read or considered.

The Offeror’s narratives shall include, at minimum, the following technical areas:

• Design Narrative

• Phasing Narrative

• Construction Narrative

• Coordination of new and existing architectural finishes

• Infection Control, Safety, and Quality Control Narratives

The Offeror shall address areas of concern and describe how they will minimize risk in conjunction with the identified areas of concern. The narrative shall indicate that the design-build team understands the complexities of a project that requires construction within an active warehouse.

Volume I, Factor 2, Schedule:

The firm shall demonstrate their understanding of the Specification Section 01 32 16.17, Schedule for Design-Build, by submitting a draft project schedule for design and construction of 618-20-111 Renovate Building 223 for Pandemic Storage at the Minneapolis VAHCS that adheres to the requirements outlined in the RFP.

Volume I, Factor 3, Key Personnel:

The Offeror shall provide a resume for each of the following key personnel members to include: Overall Project Manager, Design Project Manager, Construction Project Manager, Project Site Superintendent, AE Field Representative and all of the identified Major Subcontractors. (It is recognized that not all subcontractors may be identified at the time of proposal submission.) For each resume, include name of company, name of individual, the individual’s position in regard to this project, relevant listing of experience, qualifications for each person such as specialized training, education, experience.

The Offeror shall delineate approximate % of work the prime contractor will perform on this job and the approximate % of work the subcontractors (collectively) will perform on this job. Also, the offeror shall clearly describe the prime responsible construction firm, design AE firm, as well as the roles and responsibilities of individuals proposed as consultants and subcontractors.

Volume II, Price Proposal Requirements

A. Carefully follow “Instructions, Conditions, and Notices to Offerors”. Standard form (SF) 1442 Solicitation, Offer and Award (Construction, Alteration, or Repair) and the pricing schedule when submitting price offers. Submit a bid guarantee as stipulated in the Section “Instructions, Conditions, and Notices to Offerors”.

B. The prices shall be Firm Fixed Price. The Offeror shall take care not to include remarks that take exception to the Government’s SOW/Specifications or pricing requirements or otherwise preclude the Government from evaluating the offer or render the offer as non-responsive or unacceptable.

C. If the Offeror communicates in its proposal any qualifications, exceptions, exclusions, or conditions to the proposed prices not provided for in the Offerors proposal documents, the Contracting Officer may reject the proposal and exclude the Offeror from further discussions.

2.0.17 Evaluation Methodology

PHASE I: The Phase I evaluations will be conducted in accordance with the Two-Phase Design-Build Evaluation process and the methodologies provided below. The factors are listed in descending priority of importance.

Factor 1. Experience: Will be evaluated on relevant and recent experience of design-build contracts of comparable size, complexity and scope within the last ten (10) years.

Factor 2. Technical Approach: Will be evaluated based on the offeror’s proposed technical approach for this design-build project as defined in the solicitation submittal requirements. The assessment of the offeror’s method to manage the project shall be used as a means of evaluating the offeror’s ability to successfully meet the requirements of the solicitation.

Factor 3. Past Performance: Will be evaluated on the quality of the Offeror’s past performance within the last ten (10) years with respect to the projects listed in Evaluation Factor 1, Experience. This includes, timeliness of contract completion, adherence to contract schedules and timely submission of data deliverables; the contractor’s ability to comply with the terms and conditions of the contract; the overall quality of the work performed on the contract; the Offeror’s managerial performance’ and whether or not the reference would enter into a contract with the contractor again. Contractors without relevant past performance or for whom past performance information is not available, will be rated neither favorably nor unfavorably on past performance. In the event the prime contractor does not have relevant past performance, surveys submitted for key personnel will be evaluated. Past performance evaluations may also be conducted using information obtained from PPIRS or CPARS and any other sources deemed appropriate by the CO. Other sources may include, but are not limited to, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the Offeror.

PHASE II

Technical Evaluation Factors:

The Phase II evaluations will be conducted in accordance with Two-Phase Design-Build Evaluation process and the methodologies provided below. All evaluation factors other than price, when combined, are more important than price. The factors are listed below.

Factor 1. Technical Solution: The VA will evaluate and use as an aid to help determine that the Offeror understands the complexity and risks of performing the design-build services necessary for this project. The Technical Solution will be evaluated for inclusion of the technical areas listed in the RFP requirements. The VA will evaluate Offeror’s specific detail in each of the technical areas in regard to design and constructability of design. The Offeror’s narrative should provide enough detail to demonstrate that the scope and complexity of the project requirements are understood and will be successfully completed.

Factor 2. Project Schedule: The VA will evaluate and use as an aid to help determine that the Offeror understands and can perform all of the required elements to complete this project in the time frame specified with limited impact, to the greatest extent possible, to the Medical Center. (The draft schedule submitted with the offer should not be construed as the agreed upon schedule as per FAR 52.236-15, the contractor shall, within 21 calendar days after receiving the Notice to Proceed, submit an interim project schedule which will supersede the draft project schedule. The interim project schedule will be subject to VA approval and must show the project being accomplished within the time frame specified on the SF 1442.)

Factor 3. Key Personnel: The VA will evaluate the relevant management, technical personnel and subcontractor capabilities and qualifications of the team to provide the required planning, implementation and completion of the project. The team will consider education and certifications, experience with high tech equipment site preparation, and experience in an operational health care facility warehouse. The VA will also evaluate how the Offeror organized personnel for this project, and the lines of authority between the construction firm, design firm, and key subcontractors.

Price Factor:

The CO will evaluate offers in accordance with the process identified in the Price Schedule. The total evaluated price will be determined by the Offeror’s price for the CLINs listed. The VA will look at the total evaluated price and non-price factors to determine the “Best Value.”

2.0.18 Selection Process

In accordance with FAR Part 15, the Government intends to award a contract resulting from this solicitation to the responsible Offeror whose proposal represents the best value after evaluation in accordance with the factors in this Two-Phase Design-Build solicitation. Responsibility determination will be made in accordance with FAR 9.1, Responsible Prospective Contractors.

Evaluations: All Phase I and Phase II proposals shall be subject to evaluation by a team of Government personnel. In Phase I of the Two-Phase Design-Build process, Offerors will submit a Phase I proposal in accordance with the three (3) evaluation factors provided in this document. Upon receipt of the Phase I proposals, the VA team will evaluate and determine the highest qualified Offerors based on their Phase I proposal submissions. The Phase I proposals will only be evaluated on the three (3) evaluation factors listed. A maximum of four (4) Offerors will be selected to provide a proposal for Phase II. The Offerors not selected to provide Phase II proposals, will be notified that they were no longer in consideration for this project and will be provided a Pre-Award Debriefing in accordance with FAR 15.505, if requested.

The Phase II proposals will consist of both technical and price factors, which are provided in this document. The Government reserves the right to award without discussions based on the initial evaluation of the Phase II proposals. Award will be made to the offeror who provides best value to the Government “Best Value” means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirement. All Phase II Technical evaluation factors, when combined, are more important than price.

If determined to be necessary, Phase II proposal revisions will be requested from the Phase II proposals received. The CO will identify those Offerors, whose Phase II proposals are within the competitive range, considering the selection criteria identified in this section. Negotiations may be conducted with those Offerors falling within the competitive range, after which Phase II proposal revisions will be requested. Phase II proposal revisions will be submitted via email in accordance with solicitation procedures and will be due on a date/time to be determined.

Offerors submitting Phase II proposal revisions will not be requested to re-submit any documents which are unchanged from their initial Phase II proposals. They should provide necessary changes to individual paragraphs, as briefly as possible, together with a table of contents, which clarifies where within the initial Phase II proposal the additional information or changed documents would be placed. Phase II proposal revisions shall include a completed SF 1442 that acknowledges receiving all amendments, by number. A new bid bond shall be submitted only if the final Phase II proposal revisions Offeror’s price proposal is greater than its initial price proposal.

2.1 52.211-3 AVAILABILITY OF SPECIFICATIONS NOT LISTED IN THE GSA INDEX OF FEDERAL SPECIFICATIONS, STANDARDS AND COMMERCIAL ITEM DESCRIPTIONS (JUN 1988) The specifications cited in this solicitation may be obtained from:

Activity: see Attachments for References Complete Address:

Telephone Number:

Person to be Contacted:

Time(s) for Viewing:

The request should identify the solicitation number and the specification requested by date, title, and number, as cited in the solicitation.

(End of Provision)

2.2 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

2.3 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK (MAY 2014) (a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.4 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

(a) The offeror's attention is called to the Equal Opportunity clause and the Affirmative Action Compliance Requirements for Construction clause of this solicitation.

(b) The goals for minority and female participation, expressed in percentage terms for the Contractor's aggregate workforce in each trade on all construction work in the covered area, are as follows:

These goals are applicable to all the Contractor's construction work performed in the covered area. If the Contractor performs construction work in a geographical area located outside of the covered area, the Contractor shall apply the goals established for the geographical area where…