Atch 8 - 4. SAM - International Registrations.pdf
PDF 174 KB Posted
- Attached to
- A&E IDIQ Sources Sought
- Solicitation number
- FA561326R0004
About this file
This is a Quick Start Guide published by the U.S. General Services Administration explaining how international entities register in SAM.gov to become eligible for federal contracts and financial assistance.
The guide defines key registration concepts and requirements for entities based outside the United States. International entities applying for federal contracts must first obtain a NATO Commercial and Government Entity (NCAGE) code, though this is not required for entities applying only for federal assistance from non-Department of Defense agencies. Before registering in SAM.gov, entities must complete entity validation, which confirms existence, location, and uniqueness based on separate legal entity status and physical address. Upon successful validation, SAM.gov assigns a 12-character Unique Entity ID. Registration requires gathering legal business name, physical address, national identifier, entity start year, tax identification number (if applicable), banking information (if applicable), NAICS codes, product and service codes, entity size metrics, and points of contact. Non-English documentation must include certified translator certifications. Registration is similar to U.S. entity registration but with two exceptions in the Core Data section: international entities need not enter a Tax Identification Number unless they have U.S. employees or file U.S. federal taxes, and need not provide banking information unless they maintain a U.S. bank account for receiving payments. Entities registering for contracts must complete Assertions, Representations and Certifications sections, while those registering for financial assistance must complete Financial Assistance Representations and Certifications sections. The person registering the entity receives the Entity Administrator role and should assign the same role to at least one other organizational member. Annual renewal is required to maintain active registration status, with renewal recommended 45-60 days before expiration.
View the file
Other files
Show all 13
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Quick Start Guide for International Registrations
How to Start Registering an International Entity in SAM.gov
SAM.gov is an official website of the United States government. The government does not charge any money to register or maintain your entity registration in SAM.gov.
Introduction and Definitions
What is an international entity?
“Entities” in SAM.gov are corporations, organizations, partnerships, or individuals that submit information about themselves to the U.S. federal government to be eligible for federal funds through contracts, grants, or other financial assistance.
We use “international entity” in this guide for any entity based outside of the U.S. For a thorough definition of included entities, please see the Code of Federal Regulations, 2 CFR 200.1.
What is SAM.gov?
You can use SAM.gov to become eligible to bid on and receive payment for U.S. federal government contracts or apply for and receive federal financial assistance.
What is an NCAGE code?
Before going to SAM.gov, international entities applying for contracts must obtain a North Atlantic Treaty Organization (NATO) Commercial and Government Entity (NCAGE) code. When you get an NCAGE code, you supply a legal business name and a physical address for your entity. The entity name and address you provide in SAM.gov must match your NCAGE record and entity documentation you may be required to provide to validate your entity.
If you are a new registrant and are only applying for federal assistance from agencies other than the Department of Defense, you do not need an NCAGE code.
What is entity validation?
Entity validation confirms an entityʼs existence, location, and uniqueness, and is required by the Federal Acquisition Regulation (FAR) part 52.204-6. The uniqueness of an entity is based on it being a separate legal entity with a separate physical address.
SAM.gov also verifies that there is no existing record for your entity before you validate. Once your entity is validated, you get a Unique Entity ID.
What is a Unique Entity ID?
SAM.gov assigns a Unique Entity ID to entities when they pass validation. The Unique Entity ID is a 12-character code used in SAM.gov and other federal government systems to identify a unique entity.
Once you have a Unique Entity ID, you can register your entity in SAM.gov.
U. S. General Services Administration 1 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-A/subject-group-ECFR2a6a0087862fd2c/section-200.1#p-200.1(Foreign%20organization) https://eportal.nspa.nato.int/Codification/CageTool/home https://eportal.nspa.nato.int/Codification/CageTool/home https://www.acquisition.gov/far/52.204-6
What is entity registration?
An entity registration allows you to apply directly for U.S. federal government contracts and assistance.
The U.S. federal government only requires registration for contracts and financial assistance that are federally funded. When a U.S. state or territory or any organization gets funds directly from a federal agency, then issues those funds through contracts or financial assistance, the recipients only need a Unique Entity ID.
You must renew your registration annually to keep it active. We recommend that you begin your renewal 45–60 days before your registration expires to have enough time to validate your entity and complete the registration.
What do I need to get started?
Once you have your NCAGE code (if needed), gather the other information you need to validate and register:
● Legal business name and physical address (exactly what you used for your NCAGE code, if you got one)
● National identifier (if applicable)
● Entity start year
● Tax identification number (TIN)–only needed if your entity pays U.S. taxes
● Banking information—only needed if your entity has a U.S. bank account where you want to receive payments
● Information about the types of goods and services you provide
○ NAICS codes (list)
○ Product and service codes (list)
● Entity size (number of employees and worldwide total receipts)
● Entity points of contact
You must supply more information, but it helps to have these details ready before you start. Visit the Get Started page at SAM.gov to view a checklist to help you prepare for registration.
Validate Your Entity You can learn how to validate your entity. You will not be asked to provide a U.S. state of incorporation.
You may be asked for your country of incorporation and a national identifier. See our list of national identifiers by country.
Document Your Entity Sometimes, when validating your entity in SAM.gov, you must document your entityʼs information. If your documentation is not in English, you must also submit a translation with the original documentation.
The translator must certify their translation on each document. We suggest this format, which includes all required information:
U. S. General Services Administration 2 https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0058175 https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0058176 https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0059707 https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0059235 https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0041260 https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0038434 https://census.gov/naics https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0036995 https://acquisition.gov/psc-manual https://sam.gov/content/entity-registration https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0058402 https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0060182 https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0060182 https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0055230
Certification by Translator I [insert typed name], certify that I am fluent (conversant) in the English and [insert foreign language] languages, and that the above/attached document is an accurate translation of the document attached entitled [insert translated document name].
[Signature] [Typed Name] [Address] [Certification Date]
Complete Validation If you submit documentation, SAM.gov will email you when you can finish validating.
Choose whether to allow your entity to appear in SAM.gov search results. If you donʼt allow this:
● Your information will be visible to you, other users with a role with your entity, and U.S. federal government users.
● Your information will not be visible to any other users when searching.
● Your information is still available under the U.S. Freedom of Information Act (FOIA) and is included in data extracts and application programming interface (API) data.
Register Your Entity Registering your international entity is the same as registering a U.S. entity for contracts or assistance, with two key exceptions in the Core Data section:
1. You do not need to enter a TIN unless you have U.S. employees or file any U.S. federal taxes.
2. You do not need to enter banking information unless you have a U.S. bank account that you want to use to receive payments.
If you are registering to be eligible to bid on contracts, complete the Assertions, Representations and Certifications, and Points of Contact sections.
If you are registering to be eligible to apply for financial assistance, complete the Financial Assistance Representations and Certifications and the Points of Contact sections.
Entity Roles The person who registers the entity will be assigned the Entity Administrator role. You should assign the same role to at least one other person in your organization to prevent additional paperwork.
To learn more about entity roles, see the Role Management Guide and more information on specific roles and permissions.
U. S. General Services Administration 3 https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0058397 https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0017554 https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0017665 https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0029913 https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0029914 https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0056710 https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0016553 https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0016553 https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0029910 https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0029910 https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0016652 https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0050706 https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0040696
File details come from the government source that posted it. Updated .