Atch 5 - 52.212-2 - Evaluation Addendum.pdf

Evaluation—Commercial Products and Commercial Services (July 2026)

ADDENDUM TO RFO PROVISION 52.212-2: Paragraph (a) is tailored as follows:

Evaluation:

IAW RFO 52.212-2, Evaluation—Commercial Products and Commercial Services, the Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

1. Price

2. Technical

BASIS FOR CONTRACT AWARD: This is a competitive, best value continuum using the Lowest Price Technically Acceptable (LPTA) source selection process. Technical elements will be evaluated as acceptable or unacceptable for each solicitation response. Qualifications will be clear, and objectives will be outlined in the RFQ. The evaluation process shall proceed as indicated below:

Evaluation Approach:

Step 1: All Offerors will be evaluated for responsiveness. Responsiveness is determined by verifying compliance with RFO 52.212-1 and its addendum.

Step 2: All responsive Offerors will be ordered, by price, from the lowest to the highest Total Price. A contractor's total price is depicted in Attachment 2, Pricing Schedule Worksheet, on the Price Schedule Tab.

Step 3: Technical evaluations will start with the lowest total price offer and continue until three

(3) solicitation responses are determined to be technically acceptable, or until all solicitation responses have been evaluated, whichever comes first.

Step 4. The Government will make a determination of price fair and reasonable.

Evaluation Factors for Award:

Price Foreword: The government will evaluate offers for award purposes based on their total price.

Volume I Price:

a.) Initially, solicitation responses shall be ordered from lowest to highest total price, as previously defined.

b.) The total price will be evaluated to determine whether it is reasonable. A reasonable price/cost represents a price/cost that provides best value to the government, considering market prices, the technical and functional capabilities of the contractor, and risk. Additionally, the government reserves the right to, but is not required to, conduct a price realism analysis on offers that appear to be exceptionally low and not supported by the contractor's technical approach. In instances where an Offeror's proposed price(s) appears exceptionally low, contractors may be requested to address this disparity by providing evidence of their capability and/or performance at similar price(s). The burden of proof as to price credibility rests with the contractor. An exceptionally or unrealistically low offer that's left unexplained may pose an unacceptable risk to the government and may be a reason to reject an Offeror's solicitation response.

c.) The Government anticipates adequate price competition and intends to award a contract without exchanges with respective contractors. The Government, however, reserves the right to conduct exchanges if deemed in its best interest.

Volume II Technical:

a.) The technical volume will be evaluated as either acceptable or unacceptable for each subfactor.

i. Acceptable is defined as: "Required documents clearly meet the minimum requirements of the solicitation".

ii. Unacceptable is defined as: "Required documents do not clearly meet the minimum requirements of the solicitation".

b.) The technical volume is comprised of five (5) subfactors, as listed below. An overall technical rating will be assigned; failure to be assigned an acceptable in any technical subfactor will render the entire factor unacceptable and, therefore, ineligible for award.

Only those responses determined to be technically acceptable, either initially or because of interchanges, will be considered for award. However, the contractor is reminded that the government reserves the right to award this effort based on the initial solicitation response, as received, without interchanges, and may conduct interchanges will all, some, or none of the contractors.

Volume II Technical Instructions to Offerors Evaluation Criteria

Subfactor 1: Technical Approach – The offeror shall provide a comprehensive technical narrative that clearly explains how the offeror intends to ensure successful contract performance IAW the Statement of Work (SOW). The Technical Approach shall not simply rephrase or restate the SOW or contain general statements such as "Standard procedures will be employed." Offers shall provide convincing rationale addressing how the technical portion of the offer meets solicitation requirements. Specifically, the narrative must detail the engineering approach to modify a certified 20-foot High-Cube ISO-compliant shipping container into a self-contained, bio-secure mobile embalming suite, addressing all specialized technical requirements—including ventilation/HVAC, environmental operability, utility systems, and government item integration—as outlined in Attachment 4 - Instructions to Offerors.

1. The proposal will be evaluated to determine if it provides effective and sufficient details and summarizes the offeror’s technical approach in ensuring performance per the PWS and solicitation requirements. The standard is met when the proposed technical approach accurately and sufficiently describes performance in accordance with the SOW, demonstrating a viable engineering approach to the specialized ventilation, environmental operability, utility and power systems, and government item integration as outlined in Attachment 4 - Instructions to Offerors.

Subfactor 2: Designs and Specifications – The offeror shall submit preliminary engineering drawings and detailed floor plan layouts proving strict compliance with the structural and dimensional boundaries defined in SOW Section 3.0.

2. The proposal will be evaluated to determine if the offeror’s preliminary engineering drawings and floor plan layouts in Volume II provide effective, logical, and sufficient details that demonstrate strict compliance with all dimensional boundaries defined in SOW Section 3.0.

Subfactor 3: Bill of Materials (BOM) – The offeror shall submit a complete Bill of Materials (BOM) identifying all major structural, medical-grade, and mechanical components proposed for the MEU, accompanied by commercial product specification sheets verifying compliance with SOW material standards.

3. The proposal will be evaluated to determine if it provides effective and sufficient details identifying all major structural, medical-grade, and mechanical components proposed for the MEU, accompanied by commercial product specification sheets. The standard is met when the proposed Bill of Materials and commercial product sheets accurately and sufficiently describe and verify performance in accordance with the SOW Sections 2.0, 3.0, and 4.0).

Subfactor 4: Training Plan – The offeror shall submit a detailed training plan to execute the on-site operational and preventative maintenance training at Dover AFB in accordance with SOW Section 6.0 (Personnel Training). The plan must describe a comprehensive syllabus for a minimum of one (1) full day (8 hours) of on-site instruction tailored for up to six

(6) licensed AFMAO embalmers and facility maintenance personnel. The proposed training curriculum must explicitly cover: (i) MEU setup, manual leveling, and utility hookups (power, water, sewer); (ii) generator operation, fuel-switching (Propane, Gasoline, Natural Gas), and routine maintenance;

(iii) HVAC calibration, LEV airflow testing, and filter-replacement schedules; and (iv) the operation, sanitization, and troubleshooting of the custom sink station, hydro-aspirator, and overhead track-and-trolley lift system.

4. The proposal will be evaluated to determine if it provides effective and sufficient details and summarizes the offeror’s training plan in ensuring performance per the SOW and solicitation requirements. The standard is met when the proposed training plan accurately and sufficiently describes the execution of on-site operational and preventative maintenance training at Dover AFB in accordance with SOW Section 6.0 (Personnel Training).

Subfactor 5: Quality Control Plan (Warranty) - The offeror shall submit a Quality Control Plan detailing their quality assurance, pre-delivery factory testing, on-site Site Acceptance Testing (SAT), and warranty administration in accordance with SOW Sections 7.0 (Deliverables and Milestones) and 8.0 (Quality Assurance & Site Acceptance Testing). The plan must describe rigorous pre-transit factory testing and inspection of all electrical, plumbing, and HVAC systems. Additionally, the plan must outline the specific methods, protocols, and scheduling for executing the required joint on-site performance tests at Dover AFB, specifically: (i) a Hydrostatic Pressure Test verifying zero leaks across all plumbing fixtures, storage tanks, and connections under pressurized flow; (ii) an Electrical Load & Voltage Test verifying continuous 50-amp operation across all combined circuits running on municipal, generator-supplied, and converted OCONUS power; and (iii) an Airflow Velocity Test confirming a minimum of 15 ACH and proper LEV draw at the sink basin level. Finally, the plan must detail the procedures to manage, track, and execute factory and commercial-off-the-shelf (COTS) manufacturer warranties on all integrated mechanical, electrical, and plumbing parts upon successful delivery of the MEU.

5. The proposal will be evaluated to determine if it provides effective and sufficient details and summarizes the offeror’s Quality Control and warranty administration plan in ensuring performance per the SOW and solicitation requirements. The standard is met when the proposed Quality Control Plan accurately and sufficiently describes the execution of pre-delivery factory inspections, on-site Site Acceptance Testing (SAT) at Dover AFB, and warranty administration in accordance with SOW Rev 10, Section 7.0 (Deliverables and Milestones) and Section 8.0 (Quality Assurance & Site Acceptance Testing).

(End of provision)