Arapahoe Basin - Advertisement - Appendix G - Procedural Documents.pdf

SBP-6.15

Rev. 7/2022

STATE OF COLORADO

OFFICE OF THE STATE ARCHITECT

STATE BUILDINGS PROGRAM

NOTICE OF AWARD

(Design/Bid/Build and Design/Build Lump Sum Agreements)

Date of Notice:

Agency/Institution: Colorado Department of Transportation Project No./Name: 28214/Arapahoe Basin Tank Installation

TO: [Legal name of Contractor]

The State of Colorado, represented by the undersigned, has considered the Proposals submitted for the above described work.

Your Proposal, deemed to be in the best interest of the State of Colorado, in the amount of DOLLARS AND NO/100* ($ *) is hereby accepted, pending final execution of the Agreement.

You are required to execute the approved Agreement and to furnish the Performance Bond, Labor and Material Payment Bond, Insurance Policy and Certificates of Insurance, and Labor Overhead (Direct Labor Burdens) for Work performed by Contractor and major Subcontractors within ten (10) days from the date of this Notice.

If you fail to execute said Agreement and to furnish said Performance Bond, Labor and Material Payment Bond, Insurance Policy, Certificates of Insurance, and Labor Overhead (Direct Labor Burdens) as described above within ten

(10) days from the date of this Notice, the State Controller is entitled to retain the amount of the Proposal Guaranty submitted with your Proposal as Liquidated Damages. In this event, the right is reserved to consider all of your rights arising out of the acceptance of your Proposal as abandoned and to award the work covered by your Proposal to another, or to re-advertise the Project, or otherwise dispose thereof.

By ________________________________________ By ________________________________________ State Buildings Program Date Principal Representative Date (or Authorized Delegate) (Agency/Institution)

When completely executed, this form is to be sent by certified mail to the Contractor by the Principal Representative or delivered by any other means to which the parties agree.

State Form SBP-6.26 Rev. 08/2022

STATE OF COLORADO

OFFICE OF THE STATE ARCHITECT

STATE BUILDINGS PROGRAM

NOTICE TO PROCEED (DESIGN/BID/BUILD CONTRACT)

Date of Notice:

Institution/Agency: Colorado Department of Transportation Project No./Name: 28214/Arapahoe Basin Tank Installation

Attach Notice of Code Compliance from Code Review Agent/Building Official for Documents Listed Above

To:

This is to advise you that your Performance Bond, Labor and Material Payment Bond, Insurance Policy and Certificates of Insurance have been received. Our issuance of this Notice does not relieve you of responsibility to assure that the bond and insurance requirements of the Contract Documents are met for the duration of the Agreement. The Agreement dated covering the above described work has been fully executed.

You are hereby authorized and directed to proceed within ten (10) days from date of this Notice as required in the Agreement. Any liquidated damages for failure to achieve Substantial Completion by the date agreed that may be applicable to this Contract will be calculated using the date of this Notice for the date of the commencement of the Work.

(MM/DD/YYYY)

(MM/DD/YYYY)

The Substantial Completion Deadline of the Project is (90 Calendar Days from NTP)

The Final Acceptance Deadline of the Project is (44 Calendar Days from Substantial Completion)

By ________________________________________ By ________________________________________ State Buildings Program Date Principal Representative Date (or Authorized Delegate) (Institution or Agency)

When completely executed, this form is to be sent to the Contractor by the Principal Representative.

SBP-07 Page 1 of 2 Rev 8/2023

STATE OF COLORADO

OFFICE OF THE STATE ARCHITECT

STATE BUILDINGS PROGRAM

NOTICE OF SUBSTANTIAL COMPLETION

Date of Substantial Completion:

Date to be inserted by the Principal Representative Institution/Agency: Colorado Department of Transportation Project No./Name: 28214/Arapahoe Basin Tank Installation

TO:

Principal Representative

Colorado Department of Transportation Property Management 2829 West Howard Pl.

Denver, Colorado 80204

And Contractor

This is to advise you that the Work has been reviewed, inspected and determined, to the best knowledge, information and belief of the Architect/Engineer, to be substantially complete as of the date noted above in accordance with the criteria outlined in Article 41 of The General Conditions of the Contract in SC-6.23 and SC-8.1 or Article 41 in SC-6.51 and the Specifications, including without limitation a) suitable for occupancy, b) inspected for code compliance with Building Inspection Records signed by code officials for the State, c) determined to be fully and comfortably usable, and d) fully cleaned and appropriate for presentation to the public.

A punch list of work to be completed, work not in compliance with the Drawings or Specifications, and unsatisfactory work is attached hereto, along with the Contractor’s schedule for the completion of each and every item identified on the punch list specifying the Subcontractor or trade responsible for the work, and the dates the completion or correction will be commenced and finished within any period indicated in the Agreement for punch list completion prior to Final Acceptance.

Except as stated on the reverse side of this Notice of Substantial Completion, all manufacturers’ warranties, other special warranties and the Contractor’s one-year obligation to perform remedial work, shall commence on the Date of Substantial Completion noted above.

This Notice of Substantial Completion shall be effective and establish the Date of Substantial Completion only when fully executed by the Contractor and the Principal Representative. The Principal Representative accepts the Work as substantially complete as of the Date of Substantial Completion herein noted. The Contractor agrees to complete or correct the Work identified on the attached punch list and to do so in accordance with attached punch list completion schedule

Architect/Engineer Date Contractor Date

State Buildings Program (or Authorized Delegate)

Date Principal Representative (Institution or Agency)

Date

SBP-07 Page 2 of 2 Rev 8/2023

The responsibilities of the Principal Representative and the Contractor for security, maintenance, heat, utilities, and insurance shall be as specified in the Contract Documents or as otherwise hereafter noted:

Exceptions, if any, to the commencement of warranties shall be:

The attached final punch list consists of pages, and the attached Contractor’s schedule showing the dates of commencement and completion of each punch list item consists of pages.

When completely executed, this form shall be sent to the Contractor and the Principal Representative with a copy to State Buildings Program.

CONTRACT CLOSE OUT FINAL- PUNCH LIST

Final Punch List Date Institution/Agency: Department of Transportation (HAA) Architect/Engineer: Department of Transportation Contractor:

Project No./Name: 28214/Arapahoe Basin Tank Installation

This form to be used after follow-up inspections have been made and punch list is worked down to less than ten items:

Final Punch List Item Disposition Date Remarks 1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

Architect/Engineer Date Contractor Date

State Buildings Programs (or Authorized Delegate)

Date Principal Representative

State Form SBP-01 Page 1 of 2

STATE OF COLORADO

OFFICE OF THE STATE ARCHITECT

STATE BUILDINGS PROGRAM

NOTICE OF APPROVAL OF OCCUPANCY/USE

Date of Occupancy:

Date to be inserted by the Architect/Engineer after consulation with Principal Representative Institution/Agency: Colorado Department of Transportation Project No./Name: 28214/Arapahoe Basin Tank Installation

Portion(s) of project for which occupancy is approved:

Type of Occupancy: Total or Partial

The items identified below if applicable must be completed with before Occupancy is approved.

Date Completed

A/E Signoff

1a. The Notice of Substantial Completion has been issued.

1b. The Building Inspection Record is completely signed-off and attached.

2a. Notification has been made to the local Fire Department concerning which portion(s) of the building will be occupied and the date(s).

2b. Fire alarms, smoke detection systems and building fire sprinkler systems have been fully checked and are operable.

2c. The building’s fire connections must be installed and operable, if applicable.

3. Coordination for final utility and service connections and meters (water, gas, sewer, electricity and telecommunication) has been made and systems are in full operating order.

4. Sterilization of plumbing systems has been performed.

5. Operational test of systems and equipment has been performed as required.

6. Systems adjustments such as balancing, equipment operations, etc., have been performed. Reports have been submitted to the Architect/Engineer for approval.

7. Principal Representative furnished equipment and furnishings are coordinated and placed.

State Form SBP-01 Page 2 of 2

8. All elements left unfinished must be in such condition that there would be no hazard to the health or safety of the occupants.

9. All restroom facilities must be fully functional and operable.

10. All light fixtures must be installed and operable.

11. All exit lights and emergency lighting systems have been checked and are operable.

12. All windows have been glazed and hardware is available for ventilation purposes.

13. All routes of egress must be clear of construction materials and debris at all times.

14. There must be a means of pedestrian access to each building. Contractor must have sidewalks installed before occupancy and pedestrian barricades and other means of public protection as required.

Occupancy does not constitute acceptance of the project as being complete. It simply provides the Principal Representative the opportunity to occupy/use the project or the applicable portion thereof prior to final completion and acceptance. Occupants can expect to be impacted by the Contractor’s efforts to complete the project. The Contractor would not repair any damage caused by the occupants.

Architect/Engineer Date Principal Representative (Institution or Agency)

Date

State Buildings Program (or Authorized Delegate)

Date Contractor Date

State Form SBP-7.3 Rev. 8/2023

STATE OF COLORADO

OFFICE OF THE STATE ARCHITECT

STATE BUILDINGS PROGRAM

NOTICE OF CONTRACTOR’S SETTLEMENT

Institution/Agency: Colorado Department of Transportation Notice Number: 28214 Project No./Title: 28214/Arapahoe Basin Tank Installation

Notice is hereby given that on date at address Colorado, final settlement will be made by the STATE OF COLORADO with vendor name , hereinafter called the "CONTRACTOR", for and on account of the contract for the construction of a PROJECT as referenced above.

1. Any person, co-partnership, association or corporation who has an unpaid claim against the said project, for or on account of the furnishing of labor, materials, team hire, sustenance, provisions, provender, rental machinery, tools, or equipment and other supplies used or consumed by such Contractor or any of his subcontractors in or about the performance of said work, may at any time up to and including said time of such final settlement, file a verified statement of the amount due and unpaid on account of such claim

2. All such claims shall be filed with the Authority for College, Institution, Department or Agency.

3. Failure on the part of a creditor to file such statement prior to such final settlement will relieve the State of Colorado from any and all liability for such claim

Authorized Facility Manager or Authorized Individual

Name: Robert Wilson Approval Date:

Agency: Colorado Department of Transportation Phone: 303-548-6819 Fax: N/A Email: Robert.L.Wilson@state.co.us

MEDIA OF PUBLICATION:

PUBLICATION DATES:

First:

Second: (At least ten (10) days prior to above settlement date)

NOTES TO EDITOR:

Transmit two (2) copies of the Affidavit of Publication, and invoice, to:

State Form SBP-6.27 Rev. 9/2006

STATE OF COLORADO

OFFICE OF THE STATE ARCHITECT

STATE BUILDINGS PROGRAM

NOTICE OF FINAL ACCEPTANCE

Date of Notice of Acceptance:

Date to be inserted by A/E after consultation with the Principal Representative

Institution/Agency: Colorado Department of Transportation Project No./Name: 28214/Arapahoe Basin Tank Installation

TO:

Notice is hereby given that the State of Colorado, acting by and through the Colorado Department of Transportation, accepts as complete* the above numbered project.

State Buildings Program (or Authorized Delegate)

Date Principal Representative