AR_26047JG_Pre_Bid_Meeting_Sign_In_Sheet.pdf

This is a Pre-Bid Meeting Sign-In Sheet for the Kissimmee Utility Authority (KUA) HVAC Repair Services contract opportunity in Florida. The mandatory pre-bid conference and site visit was scheduled for August 6, 2026, at 9:00 a.m. EST at 1701 West Carroll Street, Kissimmee, Florida. KUA is soliciting proposals for HVAC repair services including service, repair, replacement, and installation of HVAC systems and equipment at multiple KUA facilities. The scope of work encompasses troubleshooting operational issues, equipment replacement, and new installations performed according to manufacturer specifications, with projects primarily not exceeding $15,000 per assignment. The contract term is three years with two one-year renewal options at KUA's discretion. Questions and comments were due August 11, 2026, at 2:00 p.m. EST, with proposals due August 25, 2026. Bids were to be submitted electronically through VendorLink only, with public bid opening via Zoom.

Pricing must be submitted on the mandatory Exhibit A Pricing Sheet, with all transportation, taxes, licenses, permits, and inspections included in the bid price. Bidders must provide hourly rates for HVAC technicians and exhaust fan technicians for regular business hours (Monday-Friday, 7 a.m.-6 p.m.) and overtime periods (after 6 p.m., weekends, and holidays), plus a percentage markup for parts. This is a Service Tier A contract with no bid bond required and performance bonds not applicable. KUA reserves the right to split awards among multiple contractors and select the lowest responsive and responsible bidder. The contract is subject to federal FEMA reimbursement requirements, equal employment opportunity provisions, the Clean Air Act, Federal Water Pollution Control Act, and federal suspension and debarment compliance. KUA may terminate for cause without advance notice or without cause with 30 days' written notice.