AR_26047JG_Bid_Opening_Tabulation.pdf

This is a Bid Opening Tabulation document for the Kissimmee Utility Authority (KUA) HVAC Repair Services contract AR 26-047-JG. KUA sought proposals for service, repair, replacement, and installation of HVAC systems and equipment at its facilities, with projects primarily not exceeding $15,000 per assignment. The mandatory pre-bid conference and site visit occurred on August 6, 2026, at 9:00 a.m. EST at 1701 West Carroll Street, Kissimmee, Florida. Proposals were due by August 25, 2026, with electronic submission required through VendorLink only and public bid opening conducted via Zoom. The contract term is three years with two one-year renewal options at KUA's discretion. Nine companies submitted bids, including Apple Air Conditioning & Heating, Inc.; Comprehensive Energy Services, Inc.; Division 23 Inc; Engineered Cooling Services LLC; Kalos Services; Mechanical Services of Central Florida, Inc.; Pilar Services, Inc.; R & S Building Maintenance Services LLC; and VMG Mechanical LLC. Three companies—Hill York, Trane US, Inc., and Webster Associates—elected not to submit quotes.

Bidders were required to provide hourly rates for HVAC technicians and exhaust fan technicians for regular business hours (Monday-Friday, 7 a.m.–6 p.m.) and overtime periods (after 6 p.m., weekends, and holidays), plus a percentage markup for parts, all submitted on the mandatory Exhibit A Pricing Sheet. Bid prices are firm and must include all transportation, taxes, licenses, permits, and inspections. This is classified as a Service Tier A contract (less than $250,000 per repair or service); no bid bond is required and performance bonds are not applicable. KUA reserves the right to split awards among multiple contractors and select the lowest responsive and responsible bidder. The contract is subject to federal FEMA reimbursement requirements, equal employment opportunity provisions, the Clean Air Act, Federal Water Pollution Control Act, and federal suspension and debarment compliance. KUA may terminate for cause without advance notice or without cause with 30 days' written notice.