APPENDIX R - Supplemental Bid Form A Pricing Schedule.docx

SUPPLEMENTAL BID FORM A – PRICING SCHEDULE

REGION 3 CHILLER AND ASSOCIATED HVAC EQUIPMENT

PREVENTIVE MAINTENANCE AND REPAIR SERVICE AGREEMENT

Bidder: ______________________________________________________________ Date: ______________________________ This Supplemental Bid Form A – Pricing Schedule shall be completed in its entirety and submitted with the Form for General Bid.

The prices submitted herein shall include all labor, supervision, transportation, tools, equipment, materials, consumables, testing, reporting, administrative costs, overhead, profit, and all other costs necessary to perform the required services, except where otherwise specifically provided in the Contract Documents.

The Total Bid Price calculated under Section 1 of this Supplemental Bid Form shall equal the Proposed Contract Price entered in Section C of the Form for General Bid.

1. PREVENTIVE MAINTENANCE PRICING

The Bidder shall provide a fixed price for all required preventive maintenance services at each designated facility in accordance with the specifications, equipment schedules, manufacturer recommendations, and Contract Documents.

TOTAL ANNUAL PREVENTIVE MAINTENANCE PRICE

2. CONTRACT TERM PRICING

The Bidder shall provide pricing for each applicable contract year.

The Total Bid Price stated above shall equal the Proposed Contract Price entered in Section C of the Form for General Bid.

3. REPAIR SERVICE LABOR RATES

The following labor rates shall apply to repair services authorized by the Massachusetts Trial Court that are not included within the fixed preventive maintenance price.

Rates shall include wages, benefits, payroll costs, supervision, insurance, overhead, profit, travel, transportation, tools, and all other labor-related costs unless otherwise expressly permitted by the Contract Documents.

4. PARTS AND MATERIALS

For authorized repair work requiring parts or materials not included within the preventive maintenance requirements, the Bidder shall provide the following markup:

Markup on Contractor’s actual documented cost of parts and materials:

The percentage stated above shall represent the maximum markup permitted under the Contract and shall include all applicable overhead and profit associated with furnishing the parts and materials.

Upon request, the Contractor shall provide invoices, receipts, supplier quotations, or other documentation sufficient to establish the Contractor’s actual cost.

No additional overhead or profit shall be added to the stated markup unless specifically authorized by the Contract Documents.

5. SUBCONTRACTED REPAIR WORK

For authorized specialized repair work that cannot be performed by the Contractor’s own forces and that is approved in advance by the Massachusetts Trial Court:

Maximum markup on approved subcontractor cost:

The Contractor shall provide documentation of the subcontractor’s actual charges with any request for payment.

No subcontracted work shall be performed without prior authorization when such authorization is required by the Contract Documents.

6. EQUIPMENT RENTAL

For specialized equipment required to perform an authorized repair and not ordinarily required to perform the preventive maintenance services:

Markup on documented equipment rental cost:

Equipment rentals shall require prior authorization by the Massachusetts Trial Court when required by the Contract Documents.

7. ADDITIONAL EQUIPMENT UNIT PRICING

The following prices may be used, when authorized by the Massachusetts Trial Court, to establish an adjustment to the Contract if equipment is added to or removed from the preventive maintenance inventory during the Contract term.

The unit prices above shall not authorize the Contractor to add equipment or services to the Contract without prior written authorization from the Massachusetts Trial Court.

8. PRICING CERTIFICATION

The Bidder certifies that the prices submitted on this Supplemental Bid Form are complete and include all costs necessary to perform the services described in the Contract Documents except for costs expressly identified as separately reimbursable.

The Bidder further acknowledges that:

1. The preventive maintenance prices are firm for the applicable Contract period unless otherwise provided in the Contract Documents.

1. Repair services shall only be performed when authorized in accordance with the Contract Documents.

1. Labor rates, parts and material markups, subcontractor markups, and equipment rental markups stated herein shall constitute the maximum rates that may be charged under the Contract.

1. The submission of rates on this Supplemental Bid Form does not guarantee any minimum quantity or dollar amount of repair work.

1. The Massachusetts Trial Court reserves the right to require supporting documentation for repair costs before approving payment.

1. This Supplemental Bid Form is incorporated into and made part of the Bid and resulting Contract.

BIDDER CERTIFICATION

Legal Name of Bidder:

Authorized Representative:

Title:

Signature:

Date: