Appendix B - Rad Contractor Process.pdf

55. COMMERCIALLY OWNED/OPERATED RADIATION EMITTING SOURCES/EQUIPMENT/DEVICES

USED ON GOVERNMENT PROPERTY

When using radiation sources/equipment/devices for soil compaction tests or stress/support studies for detection of structural/weld defects in structural framing, pressurized pipe, vessels, etc., and for lead paint detection, the operator shall comply with the following requirements:

a. Prior to bringing the radiation generator on to the U.S. Army Base/Garrison/Installation locations, the

Contractor shall provide the Contracting Officer with the following information/documentation, as a submittal at least 30 days before the starting date of the permit, for review and approval, and issuance of an Army Radiation

Permit through the Base/Garrison/Installation Safety Office by the Base/Garrison/Installation Commander:

(1) A letter applying for an Army Radiation Permit with Supporting Documentation.

(2) A copy of the Nuclear Regulatory Commission (NRC) License, that permits use or storage of radioactive sources/equipment/devices at Army Bases/Garrisons/Installations. A copy of a Department of Energy (DOE) radiological permit with documentation showing that it is valid for the location and operation. A copy of an

Agreement State License and if provided, then documentation must be provided to show the license is valid on

Federal Property. This includes NRC Form 241, Report of Proposed Activities in Non-Agreement States, Areas of Exclusive Federal Jurisdiction with the NRC in accordance with 10 CFR 150. If work is covered by NRC

Form 241, then the work is limited to 180 days in a calendar year, otherwise a NRC License is required. If exempt from NRC licensing or under General Licensing, proof of exemption or general licensing must be provided. For NARM and machine produced radiation, the Contractor must provide appropriate State

Authorization that allows the Contractor to use the radiation emitting sources/equipment/devices. The licensing must show operational use conditions/restrictions with expiration date.

(3) The documentation must specify the start and stop dates for the Army Radiation Permit and describe what purposes the applicant needs the Army Radiation Permit (Proposed Work Statement).

(4) A current list of trained and qualified employees that will be using the radiation emitting sources/equipment/devices and their training.

(5) The name of the Contractor Radiation Safety Officer (RSO) and emergency contact telephone number.

(6) Operating instruction(s)/technical order(s) for the equipment that contains the radioactive source. Indication of whether the sources/equipment/devices are to be stored on-site overnight and how it is to be stored. How the sources/equipment/devices will be stored during lunch hour and breaks. How exposure to contractors and government personnel will be controlled and how the sources/equipment/devices will be secured.

(7) Designated storage location of the radioactive source if it remains overnight.

(8) Proposed marking of the storage location if it exceeds 2mR/hr as measured at the surface of the storage container.

(9) A copy of the company Radiation Safety Program.

(10) Emergency Response Plan in case of an emergency for a lost or damaged source/equipment/device and/or over exposure incident/injury.

(11) Provide the portion of their contract that identifies the location(s) of where the source will be used, for how long, and for what type use.

(12) Current Leak Tests on Radiation Sources/Equipment/Devices.

b. The Contracting Officer will obtain approval from the proper office having jurisdiction. After approval is received for use of the specific radiation generator, the Contractor shall:

(1) Meet proper Department of Transportation (DOT) and NRC shipping criteria to include properly filled out shipping manifest(s), container marking/labels, and placards on the vehicle as needed when transporting the source/equipment/device onto and around base/installation. The documents shall also allow the removal of the source/equipment/device from the base/installation. The source and the activity shall dictate which DOT and NRC regulations and CFR's are applicable.

These include, but not limited to 10 and 32 CFR for the permit and operation itself; 29 CFR for occupational safety and health activities when using the instrument/equipment/device; 40 CFR for environmental protection activities;

49 CFR for transporting the instrument, and if the source is lost or stolen 10 CFR.

(2) Limit authorized use of radioluminescent signs and markers to areas with low occupancy and where electrical power is not available except at prohibitive cost. Coordinate the use with the Base/Garrison/Installation Radiation

Safety Officer.

c. The Contractor shall not:

(1) Buy radioactive materials or accept radioactive materials into the Army inventory without approval from the

Base Garrison/Installation Safety Office.

(2) Buy or use radium without Base Garrison/ Installation Safety Office approval.

(3) Buy radioluminesent signs and markers unless approved by the Base Garrison/ Installation Safety Office.

d. Non-ionizing radiation (laser, microwave equipment and radiofrequency electromagnetic).

(1) The contractor shall provide documentation committing too and supporting the below to the

Base/Garrison/Installation Safety office, before operating the laser equipment:

(a) Only qualified and trained employees shall be assigned to install, adjust, and operate laser equipment.

(b) Proof of qualification of the laser equipment operator shall be available and in possession of the operator at all times.

(c) Employees, when working in areas in which a potential exposure to direct or reflected laser light greater than

0.005 watts (5 milliwatts) exists, shall be provided with the following eye protection devices:

(1) Employees whose occupation or assignment requires exposure to laser beams shall be furnished suitable laser safety goggles which will protect for the specific wavelength of the laser and be of optical density (O.D.) adequate for the energy involved. Table E-3 lists the maximum power or energy density for which adequate protection is afforded by glasses of optical densities from 5 to 8.

TABLE E-3

SELECTING LASER SAFETY GLASS

Intensity, Attenuation

CW Maximum Power

Density (watts/cm2)

Attenuation

Optical Density (O.D.) Attenuation Factor

10-2 5 105

10-1 6 106

1.0 7 107

10.0 8 108

Output levels falling between lines in this table shall require the higher optical density.

(2) All protective goggles shall bear a label identifying the following data:

(a) Laser wavelengths for which use is intended.

(b) Optical density of those wavelengths.

(c) Visible light transmission.

(d) Areas in which lasers are used shall be posted with standard laser warning placards.

(e) Beam shutters or caps shall be utilized, or the laser turned off, when laser transmission is not actually required.

When the laser is left unattended for a substantial period of time, such as during lunch hour, overnight, or at change of shifts, the laser shall be turned off.

(f) Only mechanical or electronic means shall be used as a detector for guiding the internal alignment of the laser.

(g) The laser beam shall not be directed at employees.

(h) When it is raining or snowing, or when there is dust or fog in the air, the operation of laser systems shall be prohibited where practicable; in any event, employees shall be kept out of range of the area of source and target during such weather conditions.

(i) Laser equipment shall bear a label to indicate maximum output.

(j) Employees shall not be exposed to light intensities above any of the following:

(1) Direct staring: 1 micro-watt per square centimeter.

(2) Incidental observing: 1 milliwatt per square centimeter.

(3) Diffused reflected light: 2 1/2 watts per square centimeter.

(k) Laser unit in operation shall be set up above the heads of the employees, when possible.

(2) Employees shall not be exposed to microwave power densities in excess of 10 milliwatts per square centimeter.

Any microwave equipment will be coordinated with the garrison Radiation Safety Officer, prior to its use.

(3) Any electromagnetic radiation emitting equipment will be coordinated with the base/garrison/installation

Radiation Safety Officer, prior to its use.

e. The Base/Garrison/Installation RSO or his representative reserves the right to inspect work sites and terminate/suspend any operation involving a radiation emitting source deemed to be unsafe IAW applicable laws, rules and federal regulations.

f. Disposal of radiation emitting sources/equipment/devices by Contractors on Army Property is Prohibited.