Appendix_B_-_Functional_Requirements.xlsx

Instructions for Responder State of Minnesota Department of Corrections (MNDOC) Corrections Operations Management Solution (OMS)

The Responder is further encouraged to provide comments, clarification, or references to other areas of the proposal which provide additional details related to the requirement. Responder should NOT rely on references to documents that are not included in the proposal in their response, including URL links to information on the Internet.

Responses in the Response Code column are limited to the choices below. Entry of an incorrect Response Code will be considered unresponsive; if Responder enters multiple Response Codes for one requirement the State may assign a code of its own choosing. Where ‘C’ is the response, the required customization must be fully described, and any additional cost to the State identified in Attachment C: Cost Detail. Where ‘N’ is the response, a full description of all features that the software will not provide and all respects in which it will not satisfy the requirement must be provided. These further explanations are to be provided in the Responder Notes column. In the Proposed Module Mapping column provide details on which module(s) of your proposed solution cover this requirement. Do not include cost detail in Appendix B. If cost detail is included in this document, the State may disqualify the proposal as non-responsive.

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E.g. County unsentenced; County sentenced civil and sentenced transfers from other states, State sentenced etc.

** Awaiting trial commits need to be issued new commit # for each admission

The solution should have have the ability to link current commitment with previous commitment and incarceration records.

CM02_Manage Case Management The solution should allow DOC to enter the Existing Imposed Cvil Date and/or select from the history of imposted civil dates.

Once an existing Imposed Civil date is entered the system should generate a screen that will track the following information for each imposed date.

Imposed Civil dates Civil Commit order # Docket # Referral type ( See Below Details) Referral source ( See Below Details) Court Length of commitment Chapter, Section, Description ( See Below Details) Term, one day to life, hold until purged Projected release date Invoked date Max Release date A Recommit Filed Flag Recommitment Flag Offense date Check Box/flag for Lifer Check Box/Flag for Idenitifed Sex Offender ( this can populate IMS from sex ofender screens)

Manage Case Management (community supervision activities, taking notes, assessments) Capability 03 The solution should manage the ability for users to select the Referral Type and Referral Source from a Drop-Down Menu.

Referral Type Courts House of Correction Department of Correction Police Department

DMH

01=Property 02=Sex 03=Person 04=Drug & Alcohol 05=Murder 06= Weapons

Yes or No for commitment Petition for commitment and date entry for date of filing Status of Petition that was filed.

** the case management portion of this can be documented in the log.

This Judicial review flag will ensure that the evaluation provides updates to the courts accordingly Manage Case Management (community supervision activities, taking notes, assessments) Capability 14 The solution should track within the Civil Commitment screens, court approved medication orders. The following should be included;

Approved medication Order: Yes/NO Date of Approval Date of expiration Medication Treatment plan

Date of discharge, Discharge to court (what jurisdiction), Discharge to County Sheriff Jail (Name of facility) DMH: What DMH Facility (Mental Health / Behavioral Health) Police

DOC

The solution should have have the ability to add the address of discharge location.

Community (Address and location information can be captured within the release screens of IMS) Manage Case Management (community supervision activities, taking notes, assessments) Capability 17 The solution should to allow for the user to build reports on civilly committed population based on data fields avaialble in all of the IMS screens. See list of example reports below.

Admissions & Discahrge Reports Current patient rosters- sorted by observations/commitment Evaluation due reportsby from date to end date Total active observation persons Served Total Committed persons served Manage Case Management (community supervision activities, taking notes, assessments) Capability 18 The solution should to allow for the user to build forms utlitlizing data fields in IMS for the civally comitted population

Manage Case Management (community supervision activities, taking notes, assessments) Capability 19 The solution should have have the ability to locate any active or inactive Client/IP information, as examples:

1. Booking/Intake data (see Intake)

2. Court information

3. Law Enforcement information (e.g. OV)

4. Commitment documentation

4. Court appointments

5. Awaiting Trail Status Manage Case Management (community supervision activities, taking notes, assessments) Capability 20 The solution should have have the ability to capture and track CJIS Checks History and Data to include, as examples:

Alias Information- Names, Prior Commit numbers Dates of Birth (Primary and others) SSN's (Primary and others) PCF #'s (Primary and others) SID #'s (Primary and others) Client/IP Demographic Info - Race, Culture, Sex, Hispanic, FBI #

CJIS Queries-Type (Drop down for multiple query types) Date Run Client/IP Name

DOB

SSN

CJIS entries logged should list user name and date run for each entry.

Manage Case Management (community supervision activities, taking notes, assessments) Capability 21 The solution should have have the ability to monitor, update and notify regarding the changing status of an offender.

1. Facility Count

2. Monitor for additions and changes to status

3. Notify relevant agencies of updates to status

4. Notify of changes to Release dates Manage Case Management (community supervision activities, taking notes, assessments) Capability 22 The solution should have the ability to ‘push’ offender records To the INMATE WEB application for the purpose of sharing Client/IP information amongst other law enforcement agencies).

Manage Case Management (community supervision activities, taking notes, assessments) Capability 23 The solution should have the ability to enter Sex Offender information and tie it to an Client/IP by booking number (May be covered in other modules).

1 Sex offender registry information

2. State fire marshal notification

3. State Police Notification on Sex Offenders Release

The solution should have the ability for DA Notification.

1. Entering court dates should integrate with the scheduling module

2. Updating one docket number, all counts within that docket should be updated

3. Restraining orders

4. Detainers/Outstanding legal matters Manage Case Management (community supervision activities, taking notes, assessments) Capability 28 The solution should have the ability to enter this information and tie it to an Client/IP by booking number

Manage Case Management Capability 01 The solution should have the ability to enter, retrieve , report the following:

1. New arresting agency, docket #,date, court, offense with comments field

2. Arresting agency information, same as above request

3. Arresting agency details, ORI code, address, city, state, zip code, phone number, phone number 2, fax number

4. All screens should show last updated by user name, date, time and facility

Report should display Person I.D., Booking #, Last name, First name, Middle initial, Suffix, Facility, D.O.B., Admission date, Source Agency.

Manage Case Management