Appendix A - Offer and Acceptance.pdf

Updated 07/01/24

APPENDIX A: OFFER AND ACCEPTANCE

SUBMISSION OF OFFER: The Undersigned hereby offers and agrees to provide goods and/or services in compliance with all terms, conditions, specifications, and amendments in the Solicitation and any written exceptions in the Offer indicated by the latest dated version below:

Initial Offer:

Date Signature

Best and Final Offer:

Date Signature

Offeror Company Name Signature of person authorized to sign Offer

Street address Printed name and title

City, State ZIP Contact name and title

Contact email address Contact phone number

CERTIFICATION: By signature in the above, Offeror certifies that it:

1. Will not discriminate against any employee or applicant for employment in violation of Federal Executive Order 11246, [Arizona] State

Executive Order 2009-9 or A.R.S. §§ 41-1461 through -1465;

2. Has not given, offered to give, nor intends to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with the submitted offer. Failure to provide a valid signature affirming the stipulations required by this clause will result in rejection of the Offer. Signing the Offer with a false statement will void the Offer, any resulting contract, and may be subject to legal penalties under law;

3. Pursuant to A.R.S. § 38-501 - 38-511 and Yavapai College Policy 2.20, Conflict of Interest, there is no officer or employee of Yavapai College who has, or whose relative has, a substantial interest in any contract, sale, purchase, or service resulting from this request.

4. Complies with A.R.S. § 18-132 when offering electronics or information technology products, services, or maintenance;

5. Has submitted this Offer as a firm offer for 180 days following the Solicitation due date and time. After 180 days, the Offer will remain open unless revoked by Offeror via written withdrawal of Offeror’s proposal in accordance with the Arizona Procurement Code;

6. Did not and will not involve collusion or other anti-competitive practices; and

7. Is not debarred from, or otherwise prohibited from, participating in any contract awarded by federal, state, or local government.

Acceptance of Offer

The offer is hereby accepted. The Contractor is now bound to sell the materials or services listed by the attached contract and based upon the solicitation, including all terms, conditions, specifications, amendments, etc., and the Contractor’s Offer as accepted by the college.

This contract shall henceforth be referred to as contract # . The effective date of the Contract is .

The Contractor is cautioned not to commence any billable work or to provide any materials or services under this contract until Contractor receives a purchase order, contract release document or written notice to proceed from an authorized employee.

Name of authorized signatory for Yavapai College Name of authorized Signatory for Contractor

Signature of authorized signatory for Yavapai College Signature of authorized signatory for Contractor

Date Date

Yavapai College Procurement & Contract Services

1100 E Sheldon Street Prescott, AZ 86301 https://www.azleg.gov/arsDetail/?title=38 https://www.yc.edu/v6/policies/docs/200hr/220-conflictinterest.pdf