APPENDIX_4-Special_Notices_.pdf
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- Solicitation number
- 25-0791-ITB-C
- Issued by
- Pinellas County, Florida
About this file
This document is a contract invitation to bid for the Pinellas County Fiscal Years 2025-2027 Countywide Pavement Preservation project, with a rebid designation. The contract is split into two groups, Group A and Group B, with specific work locations detailed in Exhibit A. Group A projects must be completed by September 30, 2026, with liquidated damages applicable, while Group B work orders will be issued and executed on an assignment-by-assignment basis. The contract includes various pavement preservation and maintenance activities such as milling existing asphalt pavement, applying superpave asphalt concrete, installing pavement markers, and creating pavement markings across multiple local road groups in Pinellas County, Florida.
The total contract value shall not exceed $23,500,000.00, with actual payments based on completed quantities. The bid quantities are approximated and include estimated quantities for specific work and potential additional work orders during the contract term. The county does not guarantee maximum or minimum quantities for each item. Contractors must have sufficient crews and equipment to perform all work, including restoration, and will be evaluated on their ability to meet contractual obligations. The contract requires detailed work plans for each project, daily notifications to the engineer, and comprehensive documentation including record drawings to be submitted upon final project acceptance.
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APPENDIX 4-SPECIAL NOTICES
Contract No. 25-0791-REQ
FY 2025-2027 Countywide Pavement Preservation - Rebid 2
In Pinellas County, Florida
AWARD:
Section 5.11 (A) is amended to add the following:
The Quantities shown on the Bid Submittal Form are approximated to include estimated quantities for the Specific Work provided with this Invitation to Bid and any additional work orders that may be added to this contract during the Contract Term. Pinellas County does not guarantee any maximum or minimum quantity, any range of quantities or the exact quantities shown for each item bid. The total bid amount will then be used to determine low bidder;
however, actual payments under the awarded contract will be based on actual quantities completed and shall not exceed $23,500,000.00.
ASSIGNMENT OF WORK:
This contract has been split into two groups, Group A and Group B.
When Notice to proceed is issued, all Specific Work and Locations provided in Exhibit A within this Invitation to Bid shall be executed and completed no later than September 30, 2026. Exhibit A Lists all projects in Group A. Liquidated Damages will only be applied to the Group A project. Group B will not have Liquidated Damages.
All work orders issued after the Notice to Proceed, within Group B, shall be executed on an assignment-by- assignment basis, in accordance with the Work Order authorized by the Engineer. Sample projects for Group B can be found in Appendix 6. Pinellas County does not guarantee Work Orders will be concurrent and/ or consecutive. The Contractor shall perform no work under this Contract without the Engineer’s written authorization to proceed for each Work Order in the form of Attachment No. 1, included with this Special Notice. The Contractor hereby agrees to waive any claim for compensation for any work performed without authorization.
Each individual location contained in a Work Order is to be considered an “individual project” such that all work, including demobilization and cleanup, must be fully completed in a reasonable time frame, as determined by the Engineer. The project limits shown on the location maps and/or plans contained in each Work Order are approximate; Contractor shall verify exact limits with the Engineer prior to beginning construction.
All work shall be performed in an expeditious and professional manner.
The Contractor shall have sufficient crews and equipment to perform all work, including restoration, at the time the Work Order is assigned. The inability of the Contractor to meet contractual obligations, or to perform assigned work in a satisfactory manner, shall be grounds for reassignment of the work for construction by others. The Engineer reserves the right to add or delete sites and project locations from the Work Orders.
There are no guaranteed Work Order locations in the “Bid Submittal Sheets” (Schedule of Values) included in Section 9 of the contract document.
The Contractor shall only be compensated for that work satisfactorily completed. There will be no compensation to the Contractor for cancellation of the Contract or for any assigned work that is not constructed to the satisfaction of the Engineer.
Prior to assignment of any Work Order, the Contractor shall prepare a detailed work plan for each project, which shall include a work schedule.
NOTIFICATION:
The Contractor shall inform the Engineer, on a daily basis, of the work areas being performed.
The Contractor shall provide a fax or email, no later than 8:00 AM, of a worksheet outlining the limits of the road segment to be worked that day so that the Engineer may visit same for inspection and tentative approval of work quality being accomplished. When the Contractor has completed a road segment the Engineer shall be notified by fax or email. Upon such notification a final inspection of the work shall be made within 48 hours (holidays and weekends excluded) and the Contractor notified as to acceptance or rejection of work. In the event of unsatisfactory work, the Contractor shall be provided a “punch list” indicating the corrective measures necessary for approval of the work performed. The Contractor shall perform appropriate correction within thirty (30) working days. When the corrections have been made, the Contractor shall notify the Engineer and a re-inspection will be made by the following business day (exception – holidays and weekends).
SECTION 5 – SPECIAL CONDITIONS, Subsection 5.40- Submittals After Award, Paragraph A
– Schedule: The term Preconstruction Conference shall mean review meeting prior to commencing each individual Work Order.
INSURANCE AND INDEMNIFICATION:
The Contractor is advised if work is performed on local municipal roads or state roads in addition to unincorporated local roads, the Contractor shall indemnify and name as additional insured Pinellas County, as well as the grant agency and/or the appropriate municipality.
Insurance requirements are shown in Section 6 of the contract document.
EXISTING PROPERTY MARKERS:
All property corners and section corners shall be protected through the contract period by the Contractor, if a property corner is damaged, the contractor shall have them restored by a Florida Registered Professional Land Surveyor at no additional cost to the County.
RECORD DRAWINGS:
The Contractor shall supply Contract Documents, including but not limited to, a set of record drawings and signed and sealed contract Plans that are maintained by the Contractor for the express use of recording as-built information. Record drawings shall be submitted to the County upon Final Acceptance of the Project.
ATTACHMENT No. 1 - WORK ORDER FORM
Work Order No.
Contract Name: Contract No.:
County Project ID No.: Contractor:
Date: Authorized Contractor Representative:
Funding Account:
Scope of Work including Project Limits:
The Pay Items below correspond to the Contract Bid Submittal Sheets.
Pay Item No. Pay Item Description Quantity Unit Unit Cost Total Cost Not-to-Exceed
Subtotal of Work Order: $ - *Unspecified Work (If Applicable):
Not-to-Exceed Total Cost of Work Order: $ - *Breakdown of Unspecified Work (If Applicable):
Duration of Work Order (consecutive Calendar Days):
Date of Commencement of Work Order:
Date of Completion for all Work issued under this Work Order:
Liquidated Damages applicable to this Work Order Yes: No:
Amount of Liquidated Damages per day and per the terms of the Contract:
The County and the Contractor agree that the Duration of Work Order and Not-to-Exceed Total Cost of Work Order as presented in this document constitutes a full and complete understanding of all Work to be completed, including all direct and indirect costs for equipment, manpower, materials, overhead, profit, goods and services, and that Work shall commence and be completed as specified within and in accordance with the Contract Documents.
Authorized Contractor Signature:
Name (Printed):
Title:
Date:
Pinellas County Signature (Project Manager):
Name (Printed):
Title: Pinellas County Project Manager Date:
Pinellas County Signature (Construction Division):
Name (Printed):
Title: Pinellas County Construction Division Date:
Pay Item No. Description Quantity Unit
102-1076 ADVANCED ARROW WARNING PANEL 28 DAY
102-1099 SIGN, VARIABLE MESSAGE, 3 Lines, Temporary 28.00 DAY
102-1100502 OFF DUTY LAW ENFORCEMENT OFFICER 24 HR
104-7 INLET PROTECTION SYSTEMS 24.00 EA
334-2095-460 SUPERPAVE ASPHALT CONCRETE, Leveling Course, Type SP 9.5 or SP 12.5, Fine, Traffic Level C, Variable Thickness 120.00 TN
334-3125-000 SUPERPAVE ASPHALT CONCRETE, Type SP 12.5, Fine, Traffic Level C, Variable Thickness, Arterials/Collectors 2,317.00 TN
380-3490
MILLING EXISTING ASPHALT PAVEMENT, 2"
Thickness or Less,Full Width 21,057.00 SY
660-2-100 Loop Assembly, Type A, 6' x 20', F & I 4.00 AS
660-2-101 Loop Assembly, Type A, 6' x 25', F & I 2.00 AS
706-3 PAVEMENT MARKERS, RETRO-REFLECTIVE 635.00 EA
710-11-121 PAINTED PAVEMENT MARKING, STD, WHITE, SOLID, 6" 5,280.00 LF
710-11-123 PAINTED PAVEMENT MARKING, STD, WHITE, SOLID, 12" 170.00 LF
710-11-124 PAINTED PAVEMENT MARKING, STD, WHITE, SOLID, 18" 15.00 LF
710-11-125 PAINTED PAVEMENT MARKING, STD, WHITE, SOLID, 24" 96.00 LF
710-11-131 PAINTED PAVEMENT MARKING, STD, WHITE, 10'-30', SKIP, 6" 0.54 GM
710-11-170 PAINTED PAVEMENT MARKING, STD, WHITE, ARROWS 25.00 EA
710-11-221 PAINTED PAVEMENT MARKING, STD, YELLOW, SOLID, 6" 8,789.00 LF
710-11-224 PAINTED PAVEMENT MARKING, STD, YELLOW, SOLID, 18" 652.00 LF
Pay Item No. Description Quantity Unit
102-1076 ADVANCED ARROW WARNING PANEL 28 DAY
102-1099 SIGN, VARIABLE MESSAGE, 3 Lines, Temporary 28.00 DAY
102-1100502 OFF DUTY LAW ENFORCEMENT OFFICER 24 HR
104-7 INLET PROTECTION SYSTEMS 24.00 EA
334-2095-460 SUPERPAVE ASPHALT CONCRETE, Leveling Course, Type SP 9.5 or SP 12.5, Fine, Traffic Level C, Variable Thickness 210.00 TN
334-3125-000 SUPERPAVE ASPHALT CONCRETE, Type SP 12.5, Fine, Traffic Level C, Variable Thickness, Arterials/Collectors 6,052.00 TN
380-3490
MILLING EXISTING ASPHALT PAVEMENT, 2"
Thickness or Less,Full Width 55,011.00 SY
706-3 PAVEMENT MARKERS, RETRO-REFLECTIVE 571.00 EA
710-11-121 PAINTED PAVEMENT MARKING, STD, WHITE, SOLID, 6" 16,438.00 LF
710-11-123 PAINTED PAVEMENT MARKING, STD, WHITE, SOLID, 12" 347.00 LF
710-11-125 PAINTED PAVEMENT MARKING, STD, WHITE, SOLID, 24" 445.00 LF
710-11-131 PAINTED PAVEMENT MARKING, STD, WHITE, 10'-30', SKIP, 6" 2.19 GM
710-11-141
PAINTED PAVEMENT MARKING, STD, WHITE, DOTTED/GUIDELINE/ 2' - 4' GAP
EXTENSION 6" 236.00 LF
710-11-151
PAINTED PAVEMENT MARKING, STD, WHITE, DOTTED/GUIDELINE/ 6-10 GAP
EXTENSION 6" 1,421.00 LF
710-11-160 PAINTED PAVEMENT MARKING, STD, WHITE, MESSAGE 39.00 EA
710-11-170 PAINTED PAVEMENT MARKING, STD, WHITE, ARROWS 88.00 EA
Bid Name: FY2025-27 Countywide Pavement Preservation Rebid 2 Bid No. 25-0791-ITB-C Group A- Specific Work List of Quantities
005687A - 38th Ave N Part C (Haines Rd - 4th St)
006577A - Klosterman Rd (Alt 19 - US 19)
Exhibit A- Group A
710-11-221 PAINTED PAVEMENT MARKING, STD, YELLOW, SOLID, 6" 11,502.00 LF
710-11-251
PAINTED PAVEMENT MARKING, STD, YELLOW, DOTTED/GUIDELINE/ 6-10 GAP
EXTENSION 6" 1,254.00 LF
710-11-241 PAINTED PAVEMENT MARKING, STD, YELLOW, SKIP, 6" 78.00 LF
Pay Item No. Description Quantity Unit
102-1076 ADVANCED ARROW WARNING PANEL 28 DAY
102-1099 SIGN, VARIABLE MESSAGE, 3 Lines, Temporary 28.00 DAY
102-1100502 OFF DUTY LAW ENFORCEMENT OFFICER 24 HR
104-7 INLET PROTECTION SYSTEMS 24.00 EA
334-2095-460 SUPERPAVE ASPHALT CONCRETE, Leveling Course, Type SP 9.5 or SP 12.5, Fine, Traffic Level C, Variable Thickness 60.00 TN
334-3125-000 SUPERPAVE ASPHALT CONCRETE, Type SP 12.5, Fine, Traffic Level C, Variable Thickness, Arterials/Collectors 1,036.00 TN
380-3490
MILLING EXISTING ASPHALT PAVEMENT, 2"
Thickness or Less,Full Width 12,546.00 SY
706-3 PAVEMENT MARKERS, RETRO-REFLECTIVE 50.00 EA
710-11-125 PAINTED PAVEMENT MARKING, STD, WHITE, SOLID, 24" 96.00 LF
710-11-221 PAINTED PAVEMENT MARKING, STD, YELLOW, SOLID, 6" 1,000.00 LF
Pay Item No. Description Quantity Unit
102-1076 ADVANCED ARROW WARNING PANEL 28 DAY
102-1099 SIGN, VARIABLE MESSAGE, 3 Lines, Temporary 28.00 DAY
102-1100502 OFF DUTY LAW ENFORCEMENT OFFICER 24 HR
104-7 INLET PROTECTION SYSTEMS 24.00 EA
334-2095-460 SUPERPAVE ASPHALT CONCRETE, Leveling Course, Type SP 9.5 or SP 12.5, Fine, Traffic Level C, Variable Thickness 50.00 TN
334-3125-000 SUPERPAVE ASPHALT CONCRETE, Type SP 12.5, Fine, Traffic Level C, Variable Thickness, Arterials/Collectors 827.00 TN
380-3490
MILLING EXISTING ASPHALT PAVEMENT, 2"
Thickness or Less,Full Width 10,017.00 SY
706-3 PAVEMENT MARKERS, RETRO-REFLECTIVE 70.00 EA
710-11-125 PAINTED PAVEMENT MARKING, STD, WHITE, SOLID, 24" 144.00 LF
710-11-221 PAINTED PAVEMENT MARKING, STD, YELLOW, SOLID, 6" 1,400.00 LF
Pay Item No. Description Quantity Unit
102-1076 ADVANCED ARROW WARNING PANEL 28 DAY
102-1099 SIGN, VARIABLE MESSAGE, 3 Lines, Temporary 28.00 DAY
102-1100502 OFF DUTY LAW ENFORCEMENT OFFICER 24 HR
104-7 INLET PROTECTION SYSTEMS 24.00 EA
334-2095-460 SUPERPAVE ASPHALT CONCRETE, Leveling Course, Type SP 9.5 or SP 12.5, Fine, Traffic Level C, Variable Thickness 90.00 TN
334-3125-000 SUPERPAVE ASPHALT CONCRETE, Type SP 12.5, Fine, Traffic Level C, Variable Thickness, Arterials/Collectors 1,829.00 TN
380-3490
MILLING EXISTING ASPHALT PAVEMENT, 2"
Thickness or Less,Full Width 22,166.00 SY
706-3 PAVEMENT MARKERS, RETRO-REFLECTIVE 10.00 EA
710-11-125 PAINTED PAVEMENT MARKING, STD, WHITE, SOLID, 24" 108.00 LF
710-11-160 PAINTED PAVEMENT MARKING, STD, WHITE, MESSAGE 1.00 EA
710-11-221 PAINTED PAVEMENT MARKING, STD, YELLOW, SOLID, 6" 200.00 LF
Pay Item No. Description Quantity Unit
006303A - Local Group 107
006297A - Local Group 87
006307A - Local Group 119
102-1076 ADVANCED ARROW WARNING PANEL 28 DAY
102-1099 SIGN, VARIABLE MESSAGE, 3 Lines, Temporary 28.00 DAY
102-1100502 OFF DUTY LAW ENFORCEMENT OFFICER 24 HR
104-7 INLET PROTECTION SYSTEMS 24.00 EA
334-2095-460 SUPERPAVE ASPHALT CONCRETE, Leveling Course, Type SP 9.5 or SP 12.5, Fine, Traffic Level C, Variable Thickness 80.00 TN
334-3125-000 SUPERPAVE ASPHALT CONCRETE, Type SP 12.5, Fine, Traffic Level C, Variable Thickness, Arterials/Collectors 1,546.00 TN
380-3490
MILLING EXISTING ASPHALT PAVEMENT, 2"
Thickness or Less,Full Width 18,738.00 SY
710-11-123 PAINTED PAVEMENT MARKING, STD, WHITE, SOLID, 12" 48.00 LF
710-11-125 PAINTED PAVEMENT MARKING, STD, WHITE, SOLID, 24" 108.00 LF
Pay Item No. Description Quantity Unit
102-1076 ADVANCED ARROW WARNING PANEL 28 DAY
102-1099 SIGN, VARIABLE MESSAGE, 3 Lines, Temporary 28.00 DAY
102-1100502 OFF DUTY LAW ENFORCEMENT OFFICER 24 HR
104-7 INLET PROTECTION SYSTEMS 24.00 EA
334-2095-460 SUPERPAVE ASPHALT CONCRETE, Leveling Course, Type SP 9.5 or SP 12.5, Fine, Traffic Level C, Variable Thickness 90.00 TN
334-3125-000 SUPERPAVE ASPHALT CONCRETE, Type SP 12.5, Fine, Traffic Level C, Variable Thickness, Arterials/Collectors 2,202.00 TN
380-3490
MILLING EXISTING ASPHALT PAVEMENT, 2"
Thickness or Less,Full Width 26,695.00 SY
706-3 PAVEMENT MARKERS, RETRO-REFLECTIVE 40.00 EA
710-11-125 PAINTED PAVEMENT MARKING, STD, WHITE, SOLID, 24" 132.00 LF
710-11-221 PAINTED PAVEMENT MARKING, STD, YELLOW, SOLID, 6" 800.00 LF
Pay Item No. Description Quantity Unit
102-1076 ADVANCED ARROW WARNING PANEL 28 DAY
102-1099 SIGN, VARIABLE MESSAGE, 3 Lines, Temporary 28.00 DAY
102-1100502 OFF DUTY LAW ENFORCEMENT OFFICER 24 HR
104-7 INLET PROTECTION SYSTEMS 24.00 EA
334-2095-460 SUPERPAVE ASPHALT CONCRETE, Leveling Course, Type SP 9.5 or SP 12.5, Fine, Traffic Level C, Variable Thickness 80.00 TN
334-3125-000 SUPERPAVE ASPHALT CONCRETE, Type SP 12.5, Fine, Traffic Level C, Variable Thickness, Arterials/Collectors 1,168.00 TN
380-3490
MILLING EXISTING ASPHALT PAVEMENT, 2"
Thickness or Less,Full Width 14,153.00 SY
710-11-125 PAINTED PAVEMENT MARKING, STD, WHITE, SOLID, 24" 48.00 LF
Pay Item No. Description Quantity Unit
102-1076 ADVANCED ARROW WARNING PANEL 28 DAY
102-1099 SIGN, VARIABLE MESSAGE, 3 Lines, Temporary 28.00 DAY
102-1100502 OFF DUTY LAW ENFORCEMENT OFFICER 24 HR
104-7 INLET PROTECTION SYSTEMS 24.00 EA
334-2095-460 SUPERPAVE ASPHALT CONCRETE, Leveling Course, Type SP 9.5 or SP 12.5, Fine, Traffic Level C, Variable Thickness 120.00 TN
334-3125-000 SUPERPAVE ASPHALT CONCRETE, Type SP 12.5, Fine, Traffic Level C, Variable Thickness, Arterials/Collectors 2,995.00 TN
006309A - Local Group 122
006579A - Local Group 123
005683A - Local Group 130
006767A - Local Group 211
380-3490
MILLING EXISTING ASPHALT PAVEMENT, 2"
Thickness or Less,Full Width 36,298.00 SY
710-11-125 PAINTED PAVEMENT MARKING, STD, WHITE, SOLID, 24" 216.00 LF
Pay Item No. Description Quantity Unit
102-1076 ADVANCED ARROW WARNING PANEL 28 DAY
102-1099 SIGN, VARIABLE MESSAGE, 3 Lines, Temporary 28.00 DAY
102-1100502 OFF DUTY LAW ENFORCEMENT OFFICER 24 HR
104-7 INLET PROTECTION SYSTEMS 24.00 EA
334-2095-460 SUPERPAVE ASPHALT CONCRETE, Leveling Course, Type SP 9.5 or SP 12.5, Fine, Traffic Level C, Variable Thickness 100.00 TN
334-3125-000 SUPERPAVE ASPHALT CONCRETE, Type SP 12.5, Fine, Traffic Level C, Variable Thickness, Arterials/Collectors 2,391.00 TN
380-3490
MILLING EXISTING ASPHALT PAVEMENT, 2"
Thickness or Less,Full Width 28,980.00 SY
706-3 PAVEMENT MARKERS, RETRO-REFLECTIVE 280.00 EA
710-11-121 PAINTED PAVEMENT MARKING, STD, WHITE, SOLID, 6" 5,738.00 LF
710-11-123 PAINTED PAVEMENT MARKING, STD, WHITE, SOLID, 12" 63.00 LF
710-11-125 PAINTED PAVEMENT MARKING, STD, WHITE, SOLID, 24" 114.00 LF
710-11-221 PAINTED PAVEMENT MARKING, STD, YELLOW, SOLID, 6" 5,330.00 LF
006770A - Local Group 215
| Contract No. 25-0791-REQ |
| AWARD: |
| ASSIGNMENT OF WORK: |
| NOTIFICATION: |
| INSURANCE AND INDEMNIFICATION: |
| EXISTING PROPERTY MARKERS: |
| RECORD DRAWINGS: |
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