Amendment 0003.pdf

Document Number: AOCSSB26R0062 Page 1 of 1

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 1

2. AMENDMENT/MODIFICATION NUMBER

A0003

3. EFFECTIVE DATE

8/26/2026

4. REQUISITION/PURCHASE REQ. NUMBER 5. PROJECT NUMBER (If applicable)

9901CODE

Architect of the Capitol Design and Construction Acquisition Division Ford House Building Room H2-263 2nd and D Streets SW Washington, DC 20515

6. ISSUED BY CODE7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NUMBER

AOCSSB26Q0067

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

8/26/2026

10A. MODIFICATION OF CONTRACT/ORDER

NUMBER

10B. DATED (SEE ITEM 11)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning __1__copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print) Timothy Nyberg

Contracting Officer

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV.

11/2016) Prescribed by GSA FAR (48 CFR) 53.243

1X

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

a) A site visit was held on 8/26/2026 and the list of attendees is attached.

b) Questions and answers received prior to the date required for required for submission are attached.

c) The date set for the receipt of offers remains unchanged.

X

Questions/ Reponses / Comments / Clarifications Conservatory Doors Botanical Gardens

1. For the emergency repairs and the 4 hour timeframe. So, we could get a call as late as

9:30pm that we need to show up in 4 hours?

Per PWS Section 5.4 – Emergency Service Requirements, emergency service coverage is required 365 days per year between 6:30am and 9:30pm. Any emergency call received within that window requires a qualified AAADM-certified technician to arrive on-site within four (4) hours.

For emergency calls received after 9:30pm, the Government will allow arrival the following morning at 6:00am–6:30am, with the expectation that the issue is made safe and resolved prior to public opening at 10:00am. Note: Although there are exceptions with extended hours during busy holiday, special events, or summer periods, the Conservatory is generally only open to the Public from 10am-5pm every day and calls after 5pm are rare.

2. You are asking for a flat fee per quarterly and monthly maintenance. Is that just for the service call and then any repairs that are needed would be at the labor rate below it on the pricing sheet and then any parts are priced separately and approved as needed. (ie.

basically a time and materials) once the service is complete?

The Government will issue a clarification/update to the PWS/SOW (see attached “SOW updated). In summary:

Automatic Sliding Doors & Swing Doors (Section 5.1):

The monthly PM price shall include all labor and materials required for routine preventive maintenance and replacement of high-wear items and designated key components. These items are included with no annual limits for high-wear items and with annual limits for designated key parts listed in the PWS.

This structure supports the requirement for zero-fail operation of critical public-access sliding door systems.

Monumental Doors (Section 5.2):

The monthly PM price shall include labor and materials for preventive maintenance and replacement of high-wear items and designated key components (per the PWS annual limits).

For major repairs or infrequent component replacements (e.g., closer assemblies, pivots beyond annual limits), the Government will provide a Bid Sheet in the solicitation for contractors to price unit costs (labor and materials combined). These unit prices will be used for non-routine repairs outside the PM scope.

So yes, repairs outside the routine PM scope are ordered using unit-cost line items rather than time & materials.

3. Then, related, all of the parts starting on line 13/ you would like us price ahead of time so you have an idea of what the cost of replacing those would be?

Correct. As described above in Response #2, Offerors shall provide unit pricing for the parts and assemblies listed in the Bid Sheet (formerly “line 13”). This allows the Government to understand cost impacts for non-routine repair needs and ensures consistent pricing throughout the contract period.

4. Then, section 6.7 of the SOW relates to the above questions. Can you elaborate on your expectations? Meaning, if you agree with #2 then it sounds like as long as we do the assessment in within 30 days we can satisfy 6.7 as well

Yes. Section 6.7 requires the Contractor to update the full door inventory diagram and submit a complete Condition Assessment for each door within 30 calendar days of contract award.

This deliverable is separate from PM pricing but supports the Government’s ability to plan long-term repairs and validate asset conditions. As long as the contractor performs the required assessment and submits the deliverables within the 30-day requirement, Section 6.7 is satisfied.

5. Why is this not a set aside?

The AOC generally sets aside requirements projected to fall under the simplified acquisition threshold, which does not apply to this requirement.

And after reviewing past procurement history, market research, and recent vendor interest, we determined that continuing the set-aside would not be appropriate.

As part of our market research for this procurement, we did not identify a sufficient number of responsible small-business firms capable of performing the requirement independently. Under FAR 19.502-2(b), a set-aside may only be applied when there is a reasonable expectation that offers will be received from at least two small businesses capable of performing the work at a fair market price. Based on the information available, that standard was not met for this cycle.