Amendment 3.docx

SAP

State of South Carolina

Request for Proposal Solutions-Based Amendment 3

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400027363 10/25/2024 Michele Mahon 803-521-6512 michelepmahon@djj.sc.gov SCDJJ Procurement Department 220 Executive Drive, 2nd Floor Columbia, SC 29210

DESCRIPTION: Integrated Communication Services System

USING GOVERNMENTAL UNIT: SC Department of Juvenile Justice

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 11/04 14/2024 15:00:00 (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: Deadline for Questions has Passed (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: 1 online solicitation, 1 redacted solicitation online Initial here if NO redacted copy is necessary___________

CONFERENCE TYPE: Pre-Proposal meeting time has passed.

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: MICROSOFT TEAMS

Microsoft Teams Meeting Link:

Join the meeting now Meeting ID: 229 597 112 649 Passcode: DYEJTP

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of Thirty (30) ninety (90) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAP

SAP

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES – A NOTICE TO VENDORS (SEP 2009):

Preferences do not apply per 11-35-1524(E)(3)

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE:

Preferences do not apply per 11-35-1524(E)(3)

____In-State Office Address same as Home Office Address ____In-State Office Address same as Home Office Notice Address (check only one)

PAGE TWO (SEP 2009)

End of PAGE TWO

AMENDMENTS TO SOLICIATION (JUN 2017)

The solicitation is amended as provided herein. Information or changes resulting from questions will be shown in a question-and-answer format. All questions received have been reprinted below. The “State’s response” should be read without reference to the questions. The questions are included solely to provide a cross-reference to the potential offeror that submitted the question. Questions do not form a part of the contract; the “state’s response” does. Any restatement of part or all of an existing provision of the solicitation in an answer does not modify the original provision except as follows: Underlined text is added to the original provision. Stricken text is deleted. [02-2A097-1]

ADDITIONAL QUESTIONS ADDED DUE TO ADMINISTRATIVE ERROR. ONE ADDITIONAL CLARIFICATION TO A35 FROM AMENDMENT 2.

Clarification to Amendment 2 Answer A35.

Q35. Will the State consider vendor recommendations for the number of access points and strength of bandwidth circuits?

A35. No. SCDJJ Access Point and Bandwidth Information was provided for information only. Offeror to provide their resolution in their response.

The following are responses to additional questions that were timely received.

Q56. For tablets providing video visitation, will these be roaming (handheld) tablets or permanently mounted tablets?

A56. Offeror to determine with their solution.

Q57. What is the evaluation scoring criteria?

A57. Refer to Section VI of the Solicitation.

Q58. What is the implementation timeline and estimated installation start date at BRRC? Same question for the other DJJ facilities?

A58. Offeror to provide them with their solution.

Q59. Does the State partner with any education providers today?

A59. This information is not available.

Q60. What is the name of your current offender/resident management system?

A60. Juvenile Justice Management System.

Q61. Does the State have any need for staff to monitor usage on tablets in real time?

A61. Offeror to determine in their response.

Q62. To ensure we are including all required attachments, Our understanding is that we need to return the attachments listed below with signatures. If we need to return any of the attachments not shown here, would the SC DJJ please provide direction.

0. 9.1.1. Nonresident Tax Document (We do not have this form and cannot find it at the DOR website as instructed in the solicitation)

0. 9.1.2 HIPAA BAA (Signature)

0. 9.1.6. SCDJJ PREA Contractor Agreement (Signature)

0. 9.1.7. SCDJJ Contractor Conduct Agreement (Signature)

0. 9.1.8. Cost Proposal Sheet (Return filled in, but no signature required)

0. 9.1.9. Demonstration Script (No signature, but should this be filled out and returned?)

0. 9.1.10. Service Provider Security Assessment Questionnaire. (Signature)

0. 9.1.11. EULA Piggyback (Signature)

0. 9.1.12. EULA Software Table (No signature, but fill in and return?)

0. 9.1.15. Standard Equipment Agreement (We are not leasing or renting equipment. Is this form required for this solicitation?)

A62. Responses to a – j below.

a. 9.1.1. Nonresident Tax Document (We do not have this form and cannot find it at the DOR website as instructed in the solicitation) Refer to page 60 of the solicitation document Attachment 9.1.1.

b. 9.1.2 HIPAA BAA (Signature) Yes.

c. 9.1.6. SCDJJ PREA Contractor Agreement (Signature) Yes.

d. 9.1.7. SCDJJ Contractor Conduct Agreement (Signature) Yes.

e. 9.1.8. Cost Proposal Sheet (Return filled in, but no signature required) Yes.

f. 9.1.9. Demonstration Script (No signature, but should this be filled out and returned?)

No, this is for information only. SCDJJ will provide an updated Script at the time the demonstration is scheduled.

g. 9.1.10. Service Provider Security Assessment Questionnaire. (Signature) Yes. Complete the document and sign.

h. 9.1.11. EULA Piggyback (Signature) Yes. Complete the document and sign.

i. 9.1.12. EULA Software Table (No signature, but fill in and return?)

Yes.

j. 9.1.15. Standard Equipment Agreement (We are not leasing or renting equipment. Is this form required for this solicitation?)

If not leasing or renting, this would not apply.

Q63. There appears to be two suggested outlines. One is Section 2.36 (pages 17-19); and the other appears to be Section 4.7 (pages 28-31). They are not the same. Would the SC DJJ be able to clarify which outline is to be used?

A63. While either is valid, Offerors shall use Section 4.7 Proposal Response.

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