REQUEST FOR PROPOSAL

(RFP)

RFx 3140004482

STATE OF MISSISSIPPI

DEPARTMENT OF CORRECTIONS

BURL CAIN

COMMISSIONER

Request for Proposals for Facility Operator for

Wilkinson County Correctional Facility

RFx No: 3140004482

Issue Date: February 10, 2026

Proposal Submission Deadline:

2:00 p.m. CST

March 25, 2026

Proposal Coordinator Contact Information:

Mississippi Department of Corrections

301 North Lamar Street

Jackson, Mississippi 39201

Contact Person: Crystal T. Henry, Ph.D.

procurement@mdoc.state.ms.us

(601) 359-5655 mailto:procurement@mdoc.state.ms.us

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Table of Contents

Table of Contents

SECTION 2. DEFINITIONS

SECTION 3. PROCUREMENT

3.2 Deadline for Proposals

3.3 Proposal Timeline

3.4 Facility Tour (Optional)

3.6 Addenda/Amendment to the RFP

3.7 Acknowledgment of Amendments

3.8 Expenses Incurred in the Procurement Process

3.9 Right to Reject, Cancel and/or Reissue Another RFP

3.10 Registration with Mississippi Secretary of State

3.11 Expulsion or Debarment

3.12 Restrictions on Communications with the MDOC Staff

3.13 Disposition of Proposal

3.14 Modification or Withdrawal of a Proposal

3.15 Rejection of Proposals

3.16 Alternate Proposals

3.17 Corrections and Clarifications

3.18 Registration with Mississippi’s Accountability System for Governmental

Information and Collaboration (MAGIC)

3.19 Certification of Independent Price Determination

3.20 Proposal Opening

3.21 Required Contract Terms and Conditions

3.22 Optional Terms and Conditions

3.23 Disclosure of Principals, Parent Organizations, and Subsidiaries

3.24 Confidentiality

SECTION 4. PROPOSAL REQUIREMENTS

4.1 Proposal Deadline

4.2 Term

4.3 Manner of Submission

4.4 Content of Proposals

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4.5 Submission Format

4.6 Minimum Requirements

4.7 Cost Requirements

4.8 Contents of Technical Plan

4.9 Contents of Management Plan

4.10 Insurance Requirements

4.11 References Requirement

4.12 Errors or Omissions

4.13 Proposal Compliance with RFP

4.14 Public Copy of Complete Proposal/Mississippi Public Records Submission

SECTION 5. SCOPE OF SERVICES AND REQUIREMENTS

5.1 American Correctional Association Accreditation

5.2 Investigations

5.3 Death of an Inmate

5.4 Prison Rape Elimination Act (PREA)

5.5 Safety and Emergency Procedures

5.6 Escapes

5.7 Recreation

5.8 Inmate Legal Assistance

5.9 Transportation

5.10 Mail

5.11 Facility Supplies

5.12 Inmate Work and Programs

5.13 Classification

5.14 Public Information

5.15 Inspection of Services

5.16 Audits by Other Agencies

5.17 Occupancy and Maintenance of the Facility

5.18 Staffing

5.19 Training

5.20 Background Check and Polygraph Examination

5.21 Critical Incident Response Plan

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5.22 Drug Testing Program

5.23 Monetary Offsets

5.24 Automatic Monetary Offsets

5.25 Corrective Action Plan Monetary Offsets

5.26 Immediate Monetary Offsets

5.27 Reports

5.28 Intermediate Sanctions for Exigent Circumstances

5.29 Management Per Diem Payment

5.30 Video Surveillance System

SECTION 6: EVALUATION AND AWARD

6.1 Right to Waive Minor Defects or Variations

6.2 Requests for Additional Information

6.3 Proposal Evaluation Process

6.4 Contract Rights

6.5 Post Award Debriefing

6.6 Request for Reconsideration of the Intent to Award

6.6.1 Procedure for Filing A Request for Reconsideration of the Intent to Award

6.7 Entire Contract

APPENDIX A – Proposal Cover Sheet

APPENDIX B - DEBARMENT VERIFICATION FORM

APPENDIX C - PROPERIETARY INFORMATON FORM

APPENDIX D - COST PROPOSAL

APPENDIX E - References

APPENDIX F - CERTIFICATIONS AND ASSURANCES

APPENDIX G – REQUIRED CLAUSES

APPENDIX H - Attachment H: Optional Clauses for Use in Service Contracts Resulting from This RFP

APPENDIX I - STATEMENT OF COMPLIANCE

APPENDIX J - SAMPLE MANAGEMENT AGREEMENT WITH FACILITY

OPERATOR

APPENDIX K – WILKINSON COUNTY STAFFING PLAN

APPENDIX L – REQUIRED REPORTING

EXHIBIT 1 - WILKINSON COUNTY CORRECTIONAL FACILITY FLOOR PLANS . 96

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SECTION 1. BACKGROUND, PURPOSE AND GOAL

The Wilkinson County Industrial Development (Authority) is a non-profit organization that works to promote industrial development in Wilkinson County, Mississippi. The

Mississippi Department of Corrections (MDOC) in collaboration with the Authority established, Wilkinson County Correctional Facility (WCCF), a privately-operated correctional facility located in Woodville, Mississippi. This Facility was first opened in

1998 and is situated on over 97 acres. Currently, the Facility can hold approximately 920 inmates of minimum, medium, and closed custody.

MDOC issues this Request for Proposals (RFP) to solicit written proposals from qualified, experienced, responsible, and financially sound private prison companies for the operation and management of WCCF.

MDOC is seeking qualified Offerors who shall maintain effective custody and control over inmates in an environment that is safe, secure and humane. This includes safeguarding the public, facility/physical plant infrastructure, staff, and inmates through the efficient, safe and secure operation of the correctional facility, ensuring that all security and operational requirements are fulfilled and eliminating unfavorable occurrences. Offerors must comply with the requirements in accordance with Miss. Code Ann. § 47-5-941, §47-5-1207 and §§

47-5-1211 through 47-5-1227.

This RFP includes specific and important instructions governing the content of requested proposals, including, but not limited to, requirements specific to the information and material that shall be included in such proposals, a description of the services to be provided, requirements that Offerors must meet to be eligible for consideration, general evaluation criteria, and other requirements specific to this RFP.

MDOC seeks proposals from Offerors who currently possess the experience, expertise, credentials, financial means, and management structure necessary to provide safe and secure operation of the correctional facility to the incarcerated population in the custody of

MDOC. In particular, it is the expectation of MDOC that an Offeror possesses appropriate resources to recruit and retain sufficient administrative and correctional personnel in order to meet the staffing requirements set forth herein.

MDOC anticipates the selected Offeror will assume responsibility for managing and operating WCCF under this RFP beginning 12:01 a.m. CST, July 1, 2026. Selected Offeror will have basic personnel, systems/programs, as outlined in Section 5 of this RFP, fully implemented and operational within one-hundred and eighty (180) days of its provision of services under the contract.

An optional facility tour will be held on February 25, 2026, at 11:00 a.m. CST. Please refer to Section 3.4 for registration information.

Proposals must be delivered by 2:00 p.m. CST on March 25, 2026, to the MDOC – Central

Office, 301 North Lamar Street, Jackson, MS 39201. Parcels or packages containing

7 | P a g e proposals must be clearly marked on the external packaging as “MDOC RFP 3140004482:

Facility Operator for Wilkinson County Correctional Facility.” Proposals may also be submitted via the State of Mississippi’s MAGIC system. Offerors’ proposals will be opened on March 25, 2026, at 3:00 p.m. CST. Proposal openings are not public; however, the names of Offerors who submitted a response to this RFP will be made public at that time. No other information related to the proposals submitted will be available.

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SECTION 2. DEFINITIONS

To ease the review of and compliance with the terms and conditions of this RFP, MDOC provides the following defined terms, which shall apply to all aspects of this Request for Proposal, except as otherwise defined herein:

2.1 ACA – means the American Correctional Association.

2.2 ACA Standards – mean the ACA Standards for Adult Correctional Institutions (5th Edition as same may be modified, amended, or supplemented in the future) published by ACA.

2.3 Act – mean Sections 47-5-1201 et. seq., 47-5-943 et. seq., Mississippi Code of 1972, as amended, and House Bill 1719, Local and Private Laws of the 1996 Regular

Session of the Mississippi Legislature, as amended.

2.4 Additional Services – means those additional operational and management services required to be furnished by the MDOC and/or the Facility Operator because of changes in the ACA Standards, laws, government regulations, or the issuance of any judicial decisions which cause an increase in the cost of operating and managing the Facility.

2.5 Agency – means the Mississippi Department of Corrections (MDOC).

2.6 Agreement – means the Residential Services Agreement between the MDOC and the

Authority.

2.7 Authority – means the Wilkinson County Industrial Development Authority and/or its subcontractors.

2.8 Contract – means the Residential Services Agreement between the MDOC and the

Authority.

2.9 Contract Compliance Officer – means the person designated by MDOC, pursuant to Miss.

Code Ann. §47-5-1223 to monitor compliance with this Agreement.

2.10 Contract Facility Operator – means the private entity contracted to manage the daily operations of the Facility.

2.11 Department – means the Mississippi Department of Corrections (MDOC).

2.12 Facility – means the correctional building(s) constructed in Wilkinson County, Mississippi, known as the “Wilkinson County Correctional Facility” plus any expansion made to said buildings from time-to-time and its grounds.

2.13 Force Majeure – means an unforeseeable circumstance that prevents either party from performing any of the terms and conditions of this Agreement, which circumstance results from causes beyond the control and without the fault or negligence of the nonperforming

9 | P a g e party. Such causes may include but are not limited to acts of God or the public enemy, storm, fire, epidemics/pandemics, casualty, war or national emergency.

2.14 Inmate – shall include any adult person committed in accordance with applicable laws of the State of Mississippi and assigned to the Facility for incarceration therein pursuant to

Agreement.

2.15 Inmate Day – means each 24-hour period an inmate is committed to the Facility, plus the first day of incarceration, but not the last.

2.16 Inmate Information System – means that software utilized by the Facility Operator at the

Facility to maintain and track information about the inmates housed at the Facility.

2.17 Inmate Per Diem Rate – means the fees payable by the MDOC pursuant to Section 5.29 of this Request for Proposals.

2.18 Inmate Population – means, as of a day, the total inmate population reflected in the

Midnight Strength Report for such day.

2.19 MDOC – means the Mississippi Department of Corrections.

2.20 Midnight Strength Report – means all inmates assigned to the Facility, including Inmates held outside the Facility in connection with legal proceedings or for purposes of receiving medical care to the extent MDOC has not taken over the security of such inmates and

Facility Operator continues to provide security for such Inmates.

2.21 Offeror – means person or vendor who submits a response to this Request for Proposals.

2.22 Parties – means MDOC and the Authority, jointly.

2.23 Positions – means the specific roles or titles within the organization that define the tasks, responsibilities and requirements associated with it. This may include full-time and part-time roles.

2.24 Posts – means the established work assignment within the facility that includes specific duties and responsibilities related to a particular location.

2.25 Principal – means an individual who holds significant ownership, leadership authority, or decision-making power within the Offeror’s organization.

2.26 Procurement – refers to the process of buying, purchasing, or otherwise acquiring any services. It also includes all functions that pertain to the obtaining of services, including description of requirements, solicitation and selection of sources, preparation and award of contract, and all phases of contract administration.

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2.27 Procurement Officer – means any agency personnel duly authorized to enter into and administer contracts and make written determinations with respect thereto. The term also included an authorized agency representative acting within the limits of such representative’s authority.

2.28 Standards – means the ACA Standards, standards required by any applicable court orders, state laws and/or federal constitutional standards, with any allowable deviations or waiver from those standards in design or management that are necessary for the operation of the

Facility. When differences exist between the court requirements and the ACA Standards, the higher standard, as defined by MDOC, will prevail.

2.29 State – means the State of Mississippi and/or the Mississippi Department of Corrections, as applicable.

2.30 Use of Force – means force as contemplated by the ACA Standards and/or the Act

(Mississippi Code Annotated § 47-5-1215), as the same may be amended, from time-to-time.

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SECTION 3. PROCUREMENT

3.1 Procurement Regulations

The Mississippi Public Procurement Review Board Office of Personal Services Contract

Review Rules and Regulations does not have direct purview over this solicitation and contract; however, MDOC will closely follow its guidelines in issuing this RFP.

3.2 Deadline for Proposals

Proposals shall be submitted to MDOC’s Office of Procurement and Contracts no later than 2:00 PM Central Standard Time (CST), March 25, 2026.

All Offerors are urged to take the possibility of delay into account when submitting a proposal. Timely submission of the proposal package is the responsibility of the Offeror.

Proposals received after the specified time will not be considered. It is suggested that if a proposal is mailed to MDOC, it should be posted in certified mail with a return receipt requested. MDOC will not be responsible for mail delays or lost mail. All risk of late arrival due to unanticipated delay – whether delivered by hand, U.S. Postal Service, courier or other delivery service or method – is entirely on the Offeror.

Proposals received after the specified time will be rejected and maintained unopened in the procurement file. A proposal received at the place designated in the solicitation for receipt of proposals after the exact time specified for receipt will not be considered unless it has been determined by the Agency that the late receipt was due solely to mishandling by the

Agency after receipt at the specified address.

3.3 Proposal Timeline

The State of Mississippi will make every effort to adhere to the following deadlines and schedule:

DATE TIME

(if applicable)

TASKS

February 10. 2026 Request for Proposals Issued

February 20, 2026 5 P.M. CST Confirm attendance for Optional Facility Tour Deadline

February 25, 2026 11 A.M. CST Tour of Wilkinson County Correctional Facility (Optional)

March 4, 2026 5 P.M. CST Questions and Request for Clarification to Agency Deadline

March 10, 2026 Anticipated Date MDOC to Post Answers to Offeror

Questions

March 25, 2026 2 P.M. CST Proposals Due

March 25, 2026 3 P.M. CST Proposal Opening

April 10, 2026 Anticipated Date MDOC Selection Committee Completes

Scoring

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MDOC reserves the right to alter or amend these deadlines and this schedule to the extent that: (1) any unforeseen or unexpected event or condition arises necessitating a change of schedule; (2) it is in the best interest of MDOC; (3) in order to protect the integrity of the procurement process; or (4) for any other good cause. Any changes to this schedule will be published at https://www.mdoc.ms.gov/general-public/procurement. Any date listed as an anticipated date may be changed at the sole discretion of MDOC without amendment to the RFP. Offerors, therefore, should routinely check for any additional updates or additional information provided by MDOC during the procurement process.

3.4 Facility Tour (Optional)

An optional facility tour will be held on February 25, 2026 at 11:00 A.M. CST Wilkinson

County Correctional Facility. Any party interested in responding to the solicitation is urged to have no more than three representatives attend. The purpose of the facility tour is to allow potential Offerors an opportunity to gain a tangible understanding of the facility layout and plant design. Interested vendors may confirm their attendance by emailing, Crystal T. Henry, Ph.D. at procurement@mdoc.state.ms.us by 5 p.m. on February 20, 2026, with the full legal name of its representatives, company name, and a copy of each representative’s state issued ID.

3.5 Questions & Answers

Any questions regarding this RFP should be submitted via email to

Procurement@mdoc.state.ms.us with a subject line: “Questions – Facility Operator for

Wilkinson County Correctional Facility (RFX #3140004482)” no later than 05:00 P.M. CST on March 4, 2026. MDOC shall post the questions, along with the answers to the questions, on MDOC’s website (https://www.mdoc.ms.gov/general-public/procurement) by March

10, 2026. MDOC reserves the right to forego answering any question received after the deadline set forth above. In the event that any Offeror submits any question or questions after the deadline set forth above and elects to proceed with the submission of a proposal, such Offeror voluntarily and knowingly assumes the risk that its proposal will not be responsive or competitive due to their failure to timely submit the subject questions and/or their failure to permit MDOC sufficient time to review and answer any questions untimely submitted.

3.5.1 Responses to questions will be posted as an amendment to the MDOC website at https://www.mdoc.ms.gov/ under General Public>Procurement>Request for Proposals and to the Buying and Selling to Government in Mississippi portal at https://www.ms.gov/dfa/contract_bid_search o n M a r c h 1 0 , April 16, 2026 Anticipated Notice of Intent to Award posted

April 21, 2026 5 P.M. CST Anticipated Request for Reconsideration of Notice of Intent to Award and/or Post-Award Debriefing

April 23, 2026 Anticipated Post-Award Debriefing Date

May 1, 2026 Anticipated Notice of Contract Award Announcement

July 1, 2026 Anticipated Contract Effective Date https://www.mdoc.ms.gov/general-public/procurement mailto:procurement@mdoc.state.ms.us mailto:Procurement@mdoc.state.ms.us https://www.mdoc.ms.gov/general-public/procurement https://www.mdoc.ms.gov/ https://www.ms.gov/dfa/contract_bid_search

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2 0 2 6 . Questions received after this date may be considered for response, although there is no guarantee as to if, or when a response will be provided. It is the Offeror’s sole responsibility to regularly monitor the website and/or portal for amendments and/or announcements concerning this RFP.

3.5.2 A copy of this RFP, including all appendices and attachments, and any subsequent amendments, including the Question and Answer amendment, if issued, will be posted on the MDOC website at https://www.mdoc.ms.gov/ under the General Public>Procurement>Request for Proposals section or through the Procurement Opportunity and Public Notification Search portal at https://www.ms.gov/dfa/contract_bid_search/. It is the responsibility of all interested Offerors to monitor the website/portal for updates regarding this procurement.

3.5.3 By engaging in this procurement, each Offeror represents and warrants that it will routinely and regularly monitor the MDOC’s website

(https://www.mdoc.ms.gov/general-public/procurement)) for new, additional, and/or pertinent information or addenda/amendment to the RFP.

3.6 Addenda/Amendment to the RFP

MDOC reserves the right to amend this RFP at any time. Should an amendment to the RFP be issued, it will be posted on the MDOC website at https://www.mdoc.ms.gov/ under

General Public>Procurement>Request for Proposals and to the Buying and Selling to

Government in Mississippi Portal at https://www.ms.gov/dfa/contract_bid_search.

Please monitor the website and/or portal for amendments to this RFP. The MDOC responses to questions will be treated as amendments to this RFP and will require acknowledgment.

If MDOC deems it necessary to revise any part of this RFP before the deadline for submission of proposals, MDOC will post an addendum/amendment to the MDOC’s website (https://www.mdoc.ms.gov/general-public/procurement).

3.6.1 Offerors shall acknowledge receipt of any amendment to the solicitation by signing and returning the amendment with the proposal, by identifying the amendment number and date in the space provided for this purpose on the proposal form, or by letter. The acknowledgment must be received by MDOC by the time and at the place specified for receipt of proposals.

3.7 Acknowledgment of Amendments

Offerors shall acknowledge receipt of any amendment to the RFP in writing. The acknowledgment shall be submitted by signing and returning the amendment. Each Offeror shall submit a written acknowledgment of every amendment to the MDOC on or before the proposal submission deadline.

3.8 Expenses Incurred in the Procurement Process

https://www.mdoc.ms.gov/ https://www.ms.gov/dfa/contract_bid_search/ https://www.mdoc.ms.gov/general-public/procurement https://www.mdoc.ms.gov/ https://www.ms.gov/dfa/contract_bid_search https://www.mdoc.ms.gov/general-public/procurement

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All parties participating in the procurement process with regard to this solicitation shall bear their own costs of participation, pursuant to Section 1.4.4 of the Public Procurement

Review Board Office of Personal Service Contract Review Rules and Regulations.

3.9 Right to Reject, Cancel and/or Reissue Another RFP

MDOC specifically reserves the right to reject any or all proposals received in response to this RFP, cancel this RFP in its entirety, or issue another RFP.

3.10 Registration with Mississippi Secretary of State

By submitting a proposal, the Offeror certifies that it is registered to do business in the

State of Mississippi as prescribed by Mississippi law and the Mississippi Secretary of State or, if not already registered, that it will do so within seven (7) business days of being notified by MDOC Office of Procurement and Contracts that it has been awarded the contract.

3.11 Expulsion or Debarment

By submitting a proposal in response to the RFP, the Offeror certifies that it is not currently excluded or debarred from future contract awards by any political subdivision or agency of any state, federal, local, or county government. Offeror further certifies that it is not an agent of any such person or entity. Offeror certifies that it has not, in the five-year period preceding its offer, been convicted of or had a civil judgment rendered against it for commission of a fraud or criminal offense in connection with obtaining, attempting to obtain, or performance of a public contract; violation of antitrust laws; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. Offeror certifies that it is not presently indicted or otherwise criminally or civilly charged with the commission of any of the acts listed herein.

Offeror certifies that, within the past five years, it has not had a contract with a governmental entity terminated due to the Offeror’s failure to perform, default, or any other action or inaction by the Offeror.

3.12 Restrictions on Communications with the MDOC Staff

At no time shall any Offeror or its personnel, contact or attempt to contact, the MDOC staff regarding this RFP except the MDOC Legal Department, Office of Procurement and

Contracts Division. All correspondence should be sent to procurement@mdoc.state.ms.gov. Should it be determined that any Offeror has attempted to communicate or has communicated with any of the MDOC staff outside of the Legal

Department office of Procurement and Contracts Division regarding this RFP, the MDOC at its discretion, may disqualify the Offeror from submitting a proposal in response to this

RFP.

3.13 Disposition of Proposal

The proposal submitted by the successful Offeror shall be incorporated into and become part of the resulting contract. All proposals received by the MDOC shall upon receipt become and remain the property of MDOC. MDOC shall have the right to use all concepts contained in any proposal and this right shall not affect the solicitation or rejection of the proposal.

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3.14 Modification or Withdrawal of a Proposal

Prior to the proposal due date, a submitted proposal may be withdrawn by submitting a written request for its withdrawal to MDOC, signed by the Offeror.

An Offeror may submit an amended proposal before the due date for receipt of proposals.

Such amended proposal shall be a complete replacement for a previously submitted proposal and shall be clearly identified as such. MDOC shall not merge, collate, or assemble proposal materials.

Unless requested by MDOC, no other amendments, revisions, or alterations to the proposal shall be accepted after the proposal due date.

Any submitted proposal shall remain a valid proposal for one hundred eighty (180) calendar days from the proposal due date.

3.15 Rejection of Proposals

A proposal response that includes terms and conditions that do not conform to the terms and conditions specified within this RFP document is subject to rejection as non-responsive. Further, submission of a proposal that is not complete and/or unsigned is subject to rejection as non-responsive. MDOC staff reserves the right to permit the Offeror to withdraw nonconforming terms and conditions from its proposal response prior to a determination by MDOC staff of non-responsiveness based on the submission of nonconforming terms and conditions. Any proposal which is conditioned upon receiving award of both the particular contract being solicited and another Mississippi contract shall be deemed non-responsive and will be rejected.

3.16 Alternate Proposals

Each Offeror, its subsidiaries, affiliates, or related entities shall be limited to one (1) proposal which is responsive to the requirements of this RFP. Failure to submit a responsive proposal may result in the rejection of the Offeror’s proposal. Submission of more than one

(1) proposal by an Offeror may, at the discretion of MDOC, result in the summary rejection of all proposals submitted. An Offeror’s proposal shall not include variable or multiple pricing options.

3.17 Corrections and Clarifications

MDOC reserves the right to request clarifications or corrections to proposals. Any proposal received which does not meet any of the requirements of this RFP, including clarification or correction requests, may be considered non-responsive and eliminated from further consideration.

3.18 Registration with Mississippi’s Accountability System for Governmental Information and Collaboration (MAGIC)

If the Offeror is not already registered as a supplier in MAGIC, the Offeror should register as a supplier with the State of Mississippi. Registering as a supplier with the State of MS allows businesses to register for upcoming opportunity notifications by the products they

16 | P a g e supply, search the system for upcoming solicitations, respond to solicitations electronically, and receive purchase orders via e-mail. The registration can be completed at the following link:

https://sus.magic.ms.gov/sap/bc/webdynpro/sapsrm/wda_e_suco_sreg?sap-client=100#,Any questions regarding registration in MAGIC should be directed to the

Mississippi Management and Reporting System (MMRS) staff by emailing mash@dfa.ms.gov or calling 601-359-1343.

3.19 Certification of Independent Price Determination

By submitting a proposal, the Offeror certifies that the prices submitted in response to the solicitation have been arrived at independently and without any consultation, communication, or agreement with any other Offeror or competitor for the purpose of restricting competition.

3.20 Proposal Opening

Proposals shall be opened in the presence of one or more Agency officials on the date and time designated in the RFP. Proposals should not be opened publicly. The name of each

Offeror and such other information as is deemed appropriate by the Agency shall be recorded. This information shall be available to the public via the Mississippi Public

Records Act of 1983.

3.21 Required Contract Terms and Conditions

Any contract entered into the MDOC pursuant to this RFP shall have the required clauses found in Appendix G and those required by the Public Procurement Review Board (PPRB)

Office of Personal Service Contract Review (OPSCR) Rules and Regulations as updated and replaced by PPRB. The MDOC will not accept exceptions from these required clauses.

Proposals which condition the proposal based upon the State or MDOC accepting other terms and conditions not found in the RFP, or which take exception to the State/MDOC’s terms and conditions, may be found non-responsive, and no further consideration of the proposal will be given.

3.22 Optional Terms and Conditions

Any contract entered into with the MDOC pursuant to this RFP may have, at the discretion of the MDOC, the optional clauses found in Appendix H and those with the Public

Procurement Review Board (PPRB), Office of Personal Service Contract Review (OPSCR)

Rules and Regulations as updated and replaced by PPRB.

3.23 Disclosure of Principals, Parent Organizations, and Subsidiaries

Offeror shall disclose the names, titles, and roles of all Principals of the organization, as well as identify any parent organizations, subsidiaries, or affiliated entities. This disclosure shall include the legal names of such entities, the nature of the relationship, and ownership or controlling interests. The Offeror shall provide this information using

Appendix A- Proposal Cover Sheet and shall update the information upon request by the Agency.

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3.24 Confidentiality

MDOC is a public agency of the State of Mississippi and is subject to the Mississippi

Public Records Act of 1983. Mississippi Code Annotated §§ 25-61-1, et seq. If a public records request is made for any information provided to MDOC by Offeror, MDOC shall follow the provisions of Mississippi Code Annotated §§ 25-61-9 and 79-23-1 before disclosing such information – unless Offeror has previously indicated the information is not a trade secret or confidential commercial and financial information. The MDOC shall not be liable to the Offeror for disclosure of information required by court order or required by law.

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SECTION 4. PROPOSAL REQUIREMENTS

4.1 Proposal Deadline

The Offeror bears the responsibility of ensuring delivery of hard copies of proposal by an acceptable means of delivery to MDOC Contact Person, Crystal T. Henry. Proposals received after the time and date set for submission shall not be considered for award.

4.2 Term

The anticipated term of the contract shall be for a period of three (3) years, beginning on

July 1, 2026 and ending on June 30, 2029, with two (2) optional one-year renewals, not to exceed five (5) years.

4.3 Manner of Submission

Proposals must be submitted by U.S. Mail, other courier, or by hand delivery in a sealed envelope or package. Sealed proposals should be mailed or hand-delivered to and labeled as follows:

Address if mailing proposals:

RFP RFx Number 3140004482

Date: March 25, 2026, 2:00 P.M. CST

Mississippi Department of Corrections, Contracts & Procurement

301 North Lamar Street

Jackson MS. 39201

SEALED PROPOSAL – DO NOT OPEN

Address if hand delivering proposals:

RFP RFx Number 3140004482

Date: March 25, 2026, 2:00 P.M. CST

Mississippi Department of Corrections, Contracts & Procurement

301 North Lamar Street

Jackson MS. 39201

SEALED PROPOSAL – DO NOT OPEN

The time and date of receipt will be indicated on the sealed proposal envelope or package by MDOC staff. The only acceptable evidence to establish the time of receipt at the office identified for proposal opening is the time and date stamp of that office on the proposal wrapper or other documentary evidence of receipt used by that office

Proposals submitted by facsimile (fax) machine will not be accepted/considered.

All proposals shall be typewritten. Offerors shall submit ten (10) physical copies of the original, signed proposal package in binders and one (1) electronic copy of the proposal package in a searchable Microsoft Office® format, preferably in Word® or Portable

Document Format (PDF®) on flash drive or compact disk.

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Electronic Submission: The electronic files shall not be password protected, shall be in

Portable Document Format (PDF®) or Microsoft Word and/or Microsoft Excel format, and shall be capable of being copied to other media including readable in Microsoft Word and/or Microsoft Excel. The procurement staff, not the evaluation committee, will have exclusive access to this electronic copy, which shall consist of the following:

A. One (1) electronic copy of the original proposal including all attachments in the form as required herein.

B. One (1) PUBLIC electronic copy of the complete proposal including all attachments and referenced documents in a searchable Microsoft Office® format, preferably in

Word® or PDF®, that has been redacted if the proposal contains confidential information as described below.

4.4 Content of Proposals

All proposals shall be typewritten. Offerors shall submit ten (10) physical copies of the original, signed Proposal package in binders and one (1) electronic copy of the Proposal package. The original Proposals shall include ten (10) tabs dividing appropriate sections of the Offeror’s Proposal. The electronic copy shall be stored on a thumb drive that includes separate PDF file folders for each required tab.

Each Tab should be labeled as follows and include the content discussed in Section 4.8 through 4.11 of this RFP:

a. Proposal Cover Sheet (Appendix A)

b. Section 1 – Introduction/Signed Proposal Cover Letter

c. Section 2 - Signed Debarment Verification Form (Appendix B)

d. Section 3 – Signed Proprietary Information Form (Appendix C)

e. Section 4 – Signed Cost Proposal (Appendix D)

f. Section 5 – References (Appendix E)

g. Section 6 – Signed Certifications and Assurances Form (Appendix F)

h. Section 7 – Signed Statement of Compliance (See Appendix I)

i. Section 8 – Technical Plan

j. Section 9 – Management Plan

k. Section 10 – Signed Acknowledgment of RFP Amendments (if any)

Modification or additions to any portion of the procurement document may be cause for rejection of the proposal. MDOC reserves the right to decide, on a case-by-case basis whether to reject a qualification with modifications or additions as non-responsive. As a precondition to proposal acceptance, MDOC may request the Offeror to withdraw or modify those portions of the proposals that are deemed non-responsive that do not affect the quality or price.

4.5 Submission Format

Each Offeror must submit their proposal in the style and format outlined herein. Proposals must be typewritten on 8.5” x 11” paper (charts or graphs may be provided on legal-sized

20 | P a g e paper) using Times New Roman font type, font size 12, with standard half-inch margins.

Appendices, as well as samples and templates required of the proposal need not comply with font and margin restriction.

Any proposals that do not adhere to these requirements will be deemed non-responsive and may be rejected on that basis. It is the Offeror’s responsibility to organize and separate the information into the sections accordingly.

The proposal should be labeled and submitted as applicable per file version:

a. Proposal Cover Sheet (Appendix A)

b. Section 1 – Introduction/Signed Proposal Cover Letter

c. Section 2 - Signed Debarment Verification Form (Appendix B)

d. Section 3 – Signed Proprietary Information Form (Appendix C)

e. Section 4 – Signed Cost Proposal (Appendix D)

f. Section 5 – References (Appendix E)

g. Section 6 – Signed Certifications and Assurances Form (Appendix F)

h. Section 7 – Signed Statement of Compliance (See Appendix I)

i. Section 8 – Technical Plan

j. Section 9 – Management Plan

k. Section 10 – Signed Acknowledgment of RFP Amendments (if any)

Each page of the proposal must be numbered. Multiple page attachments and samples should be numbered internally within each document, and not necessarily numbered in the overall page number sequence of the entire proposal. The intent of this requirement is that the Offeror submit all information in a manner so that it is clearly referenced and easily located.

4.6 Minimum Requirements

The Offeror shall be capable of providing stand-alone services (with minimal support required from the Department) to the specific Offender population that shall, at a minimum, comply with Federal Constitutional Standards; State Standards; Department Standards; and

American Correctional Association (ACA) Standards. The Offeror shall comply with applicable Department Policies in its operation of the Facility. The level and quality of programs and services must be at least equal to those provided by state-operated facilities that house similar types of Offenders.

When differences exist between the Federal and State Standards, Department

Policies and ACA Standards, the higher standard, as defined by the Department, will prevail.

The Offeror must submit documentation demonstrating that it meets the follow minimum qualifications:

The following minimum qualifications and legal responsibilities are mandatory.

4.6.1 Offeror must have been in business and providing services similar in

21 | P a g e requirements and scale to those described in this RFP for a minimum of 5 years. Offeror must explain the Offeror’s expertise and/or history in the provision of facility operator to include summary of inmate population, class levels served.

4.6.2 Offerors must receive a minimum average of six (6) points on two (2)

Reference Score Sheets for a total minimum scoring requirement of 12 points as discussed in Section 4.11.

4.6.3 Offeror must be qualified to do business in Mississippi by registering with the Secretary of State. Any Offeror who is not registered to do business in the State on the proposal submission deadline must agree to complete any necessary registration within seven (7) business days of the Notice of Intent to Award, if the Offeror is named the intended awardee.

4.6.4 Offeror must submit a proposal which conforms in all material respects to the RFP Section 4.5 as determined by MDOC.

4.6.5 All proposals must contain language on how the Offeror can meet the identified needs of the inmates.

4.6.6 Offeror must submit the following appendices, completed in its entirety and signed by authorized representative:

a. Appendix A – Proposal Cover Sheet;

b. Appendix B – Debarment Verification Form;

c. Appendix C – Proprietary Information Form;

d. Appendix D – Cost Proposal;

e. Appendix E – Reference List in accordance with the details set forth in Section 4.11

f. Appendix F – Certifications and Assurances

g. Appendix I – Statement of Compliance

h. Acknowledgment of Amendments, if applicable;

If, in the opinion of the MDOC Legal Department Office of Procurement and Contracts

Division, the Offeror fails to prove that the proposing company meets any of these minimum qualifications, the proposal will be disqualified from further evaluation. If this happens, the Offeror will be notified of the decision and may have an opportunity to provide additional information to prove the company does meet the minimum qualifications. It is incumbent upon the disqualified Offeror to respond timely and completely to any such notice as unreasonable delays and/or non-responsive submissions may result in the disqualification being upheld without further review.

4.7 Cost Requirements

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The Offeror acknowledges that it will provide management services based upon current federal and State of Mississippi laws, the MDOC policies and procedures and ACA

Standards in effect as of the date of the awarded contract. If there are any changes in ACA

Standards, federal and State of Mississippi laws, government regulations, the MDOC policies and procedures, or court orders which necessitate a change in the scope of services furnished hereunder so as to increase the cost of operating and managing the Facility or performing other services contemplated in the awarded contract, the Offeror may be provided extra compensation for the additional services required. The Offeror shall provide reasonable notice in writing together with documentation or other information supporting the request for additional compensation to offset the increase in costs for furnishing the additional services. The MDOC shall review this information and if it determines that an increase may be warranted, MDOC will work in good faith to negotiate an appropriate adjustment mutually acceptable to both parties, pursuant to Miss. Code Ann.

§ 47-5-1211.

A. The Offeror acknowledges that pursuant to Miss. Code Ann. § 47-5-1211, the costs of the operation provided hereunder, including the State of Mississippi's cost for monitoring such private operation, must offer a cost savings of at least ten percent (10%) to the MDOC for at least the same level and quality of service offered by the MDOC.

The Joint Legislative Committee on Performance Evaluation and Expenditure

Review (PEER) is required every two years to contract with a certified public accounting firm to establish a State of Mississippi inmate cost per day using financial information of the MDOC for the most recently completed fiscal year. The State of Mississippi inmate cost per day shall be certified as required by Miss. Code Ann. § 47-5-1211.

The certified cost shall be used as the basis for measuring the validity of the ten percent (10%) savings of the Offeror’s costs. Fees payable by the MDOC hereunder for any year shall not exceed the maximum rate which will result in a cost savings for such year of at least ten percent (10%) to the MDOC calculated in accordance with Miss. Code Ann. § 47-5-1211.

4.8 Contents of Technical Plan

Offerors must prepare the Technical Plan by repeating each requirement verbatim, including the section number, followed by a complete and direct response. Each response must address every component of the requirement in a clear, concise, and factual manner.

General statements, marketing language, or non-committal phrases such as “will discuss,”

“will consider,” or “information available upon request” are not acceptable. If the Offeror cannot provide a direct response, the Offeror must clearly state the reason and provide any relevant explanation.

The Technical Plan must demonstrate the Offeror’s operational capability, organizational structure, financial and administrative capacity, staffing

23 | P a g e qualifications, policies, and quality assurance systems necessary to meet the performance expectations of the Mississippi Department of Correction

4.8.1 Company Overview, Structure, and Expertise

Offeror must demonstrate It has the operational depth, structure, and expertise to manage Wilkinson County Correctional Facility safely and effectively while meeting MDOC’s operational expectations. (Related Scope of Services 5.1 – 5.30)

4.8.2 State Contract Management Operations

Offeror must provide the Contract Compliance Monitor’s experience managing state government contracts and their ability to meet MDOC expectations, resolve operational challenges, and oversee contract compliance. (Related Scope of

Services, 5.15-5.28).

4.8.3 Financial & Administrative Capacity

Offeror must demonstrate evidence of financial, administrative, and staffing capability to reliably support facility operations without disruption. Staffing charts and/or financial reports are strongly encouraged. (Related Scope of Services: 5.17, 5.18, 5.30)

4.8.3.1 Financial Proposal Compliance with RFP

Offeror may be required before the award of any contract to demonstrate to the complete satisfaction of MDOC that Offeror possesses access to the necessary ability and financial resources to provide the services specified here in a satisfactory manner. Offeror may also be required to provide a history of prior performance and references in order to satisfy MDOC in regard to the offeror’s qualifications. MDOC reserves the right to reject any proposal if the evidence submitted by, or investigation of, Offeror fails to satisfy

MDOC that Offeror is qualified to carry out the obligations of the Contract and to complete the Scope of Work. The physical and electronic copies of the documents submitted pursuant to this Section must be a mirror image of each other and any spreadsheets must be provided in Microsoft Excel native format.

4.8.4 Licensing & Accreditation

Offerors should demonstrate its commitment to compliance, professionalism and continuous improvement.

4.8.4.1 Offeror must demonstrate its ability to obtain and/or maintain required licenses and accreditation, including ACA accreditation. (Related Scope of

Services: 5.1)

4.8.5 Outcome Measurement & Quality Assurance

4.8.5.1 Performance Measurement Systems

Offeror must describe its systems for measuring outcomes, monitoring performance, and ensuring compliance with MDOC, state, and federal policies and regulations. (Related Scope of Services: 5.15, 5.27)

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4.8.5.2 Technology, Corrective Action & Program Oversight

Offeror must describe its use of technology, corrective action processes, and methods for managing inmate programs, daily schedules, and service delivery. (Related Scope of Services: 5.12, 5.15.5, 5.27)

4.8.6 Operational Service Delivery Capability

Offeror must demonstrate its ability to perform all operational services required in

Section 5- Scope of Services and Requirements. Responses must address, at minimum:

4.8.6.1 Investigations & Reporting

Ability to cooperate fully with MDOC investigations and report criminal activity, staff arrests, contraband incidents, escapes, disturbances, suicides, and fiscal improprieties. (Scope of Services: 5.2 – 5.2.5, 5.3, 5.6)

4.8.6.2 PREA Compliance

Ability to comply with PREA standards, including reporting timelines and incident documentation. (Scope of Services: 5.4 – 5.4.1)

4.8.6.3 Emergency & Critical Incident Response

Plans for riots, fires, natural disasters, labor disputes, disturbances, hunger strikes, suicides, homicides, and MDOC assumption-of-operations. (Scope of Services: 5.5, 5.21 – 5.21.3.4)

4.8.6.4 Transportation Services

Ability to transport inmates to healthcare, court, and MDOC-designated locations. (Scope of Services: 5.9)

4.8.6.5 Mail Handling

Processes for receiving, screening, scanning (if applicable), and delivering inmate mail. (Scope of Services: 5.10)

4.8.6.6 Recreation & Legal Assistance

Provision of indoor/outdoor recreation and designated space for inmate legal assistance. (Scope of Services: 5.7, 5.8)

4.8.6.7 Facility Supplies

Ability to provide hygiene, cleaning, linen, and operational supplies.

(Scope of Services: 5.11)

4.8.6.8 Classification Compliance

Ability to comply with MDOC classification authority and review requirements. (Scope of Services: 5.13 – 5.13.2)

4.8.6.9 Facility Maintenance & Preventative Maintenance

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Ability to maintain the facility, including infrastructure, utilities, security systems, and preventative maintenance schedules. (Scope of Services:

5.17)

4.8.6.10 Video Surveillance System

Ability to meet camera coverage standards, eliminate blind spots, retain footage for 90–180 days, and provide MDOC immediate access. (Scope of

Services: 5.30 – 5.30.1)

4.8.6.11 Drug Testing Program

Ability to implement drug and alcohol testing for staff, volunteers, and subcontractors. (Scope of Services: 5.22)

4.8.6.12 Reporting Requirements

Ability to meet all reporting requirements, including daily, monthly, annual, and ad hoc reports, and ensure accuracy, timeliness, and completeness. (Scope of Services: 5.27 – 5.27.7.2)

4.9 Contents of Management Plan

Offerors must prepare the Management Plan by repeating each requirement verbatim, including the section number, followed by a complete and direct response. Responses must be specific, detailed, and address all requested information without deflection or generalities. Statements such as “will discuss,” “will consider,” or other non-responsive language are not acceptable. If the Offeror cannot provide a direct response, the Offeror must clearly state the reason and provide any relevant explanation.

The Management Plan must demonstrate the Offeror’s leadership capability, staffing strategy, organizational structure, training programs, compliance systems, and ability to provide and sustain inmate programs and services in alignment with

MDOC’s operational and rehabilitative objectives.

4.9.1 Proposed Staffing Strategy, Structure and Qualifications

Offeror must demonstrate its ability to recruit, retain, and manage qualified staff; maintain adequate staffing levels; and implement a clear, functional organizational structure. (Scope of Services: 5.18, 5.19, 5.20)

Offeror must include a completed version of Appendix K-Wilkinson

County Staffing Plan.

4.9.1.1 Staffing Chart & Span of Control

Offeror must provide a staffing chart, span of control, and supervisory structure aligned with the operational needs of Wilkinson County

Correctional Facility. (Scope of Services: 5.18)

4.9.1.2 Talent Acquisition & Turnover Management

Offeror must describe its talent acquisition strategy, turnover response time, and succession planning. (Scope of Services: 5.18.1 – 5.18.5.3)

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4.9.2 Staff Education and Training

Offeror must demonstrate its commitment to maintaining a well-prepared workforce capable of meeting MDOC’s standards (Scope of Services: 5.19, 5.22).

4.9.2.1 Training Programs and Certifications

Offeror must discuss available and offered staff trainings and certifications related to safety procedures, emergency response, inmate interaction use of force and compliance requirements.

4.9.3 Inmate Programs & Services

Offeror must demonstrate its ability to deliver and sustain required programs, including but not limited to education career and technical training substance abuse treatment, recreation, religious services, reentry planning, and daily schedule management. (Scope of Services: 5.7, 5.12 –

5.12.2)

4.9.3.1 Program Quality, Continuity & Past Performances

Offerors must demonstrate their ability to assess the quality, continuity, and staffing support for these programs, as well as demonstrate evidence of past success in delivering…