1- 01330 Coordination.pdf

USDA / ARS

Repair Bldg 1 HVAC System Akron, CO

PROJECT SUMMARY WITH COORDINATION AND ASSISTANCE FOR CONSTRUCTION

CONTRACTS 01330 - 1 of 8

SECTION 01330 - PROJECT SUMMARY WITH COORDINATION AND ASSISTANCE

FOR CONSTRUCTION CONTRACTS

PART 1 - GENERAL

1.1 PROJECT SUMMARY

A. U.S. Department of Agriculture, Agricultural Research Service, HVAC System Renovations of Building 1 at the Central Great Plains Research Station near Akron, Colorado. The project consists of renovations to the HVAC system to improve temperature control and modernize the controls system. Work will include selective demolition, furnish and install various HVAC components, furnish and install a new controls system and supporting electrical construction.

1.2 COORDINATION AND ASSISTANCE

A. Coordination and Assistance between the Contractor, Contracting Officer, and Research Personnel on the following items will keep all appropriate personnel involved to expedite this project for everyone’s benefit.

1.3 NOTICE TO PROCEED

A. Notice to proceed from the Contracting Officer is needed before the Contractor should incur any costs.

1.4 CORRESPONDENCE

A. Correspondence between the Contractor, Contracting Officer, and Contracting Officer’s Representative should be dated, logged, and copies kept at the originator’s office.

1.5 Construction Progress and Payment Schedule

A. Construction Progress and Payment Schedule should be completed and submitted to the Contracting Officer before the Pre-Construction Conference. Construction Progress and Payment Schedule Form ARS-371 will be provided to the Awarded Contractor. Alternate forms may be used if the salient information from ARS-371 is included. Please breakdown the project into the major branches or sections of the work with descriptions, not the specification section numbers.

1.6 PRE-CONSTRUCTION CONFERENCE

A. Schedule: The Pre-construction Conference with the Contracting Officer’s Representative.

B. Attendees shall include the Contracting Officer's Representative, the Contractor, Contractor's superintendent, and others.

C. Agenda shall include the following:

1. Introductions of Attendees, with designation for 24 hour calls, by the Contracting Officer’s Representative and the Contractor.

2. Facilities normal working hours compared to Contractor’s normal working hours.

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3. Allowable Contractor’s use of Premises, Office, Work, and Storage areas with safety, housekeeping, and security procedures.

4. Allowable Contractor’s equipment and material deliveries.

5. Contractor’s Progress Schedule and coordination items for any utility outages or hazardous materials.

6. Materials, Products, Installation Procedures, Testing Procedures, etc. as specified shall be submitted for review by the COR for approval.

7. Contractor shall set up another meeting with the Contracting Officer’s Representative to discuss the Submittal List, in Section 01350, before any site work is started. COR can waive initial submittal requirements, but the CO can override that waiver at no cost to the Government.

8. Contractor shall update the Submittal Schedule to show if item submittal was waived, required, submitted, rejected, and approved with dates.

9. Contractor shall update the Submittal Schedule monthly and provide a copy to the COR.

10. Contractor shall make submittals in accordance with Item 1.6. of this section.

11. Contractor’s Quality Control and Reporting Procedure, including meeting schedule, field testing and approvals with a remedial process for any deficiencies.

12. Government’s Quality Assurance Program of random inspections and notifying the

Contractor of any noted deficiencies. This does not relieve the Contractor from requirements of the Contract.

13. Procedures for the Contractor to submit Applications for Payment with payroll form WH- 347.

1.7 SUBMITTAL PROCEDURES

Items identified in the following specification sections for submittals shall be grouped as follows.

Items listed in Section 01350 are considered critical and require approval. Items listed only in a specification section are not required unless the Contractor needs some clarifications.

A. For Approvals, such as critical items listed in Section 01350, like the Building Foundation Drawings and Calculations.

1. Items shall be submitted by the Contractor that are listed on the contract drawings or in Section 01350. The Contracting Officer may request submittals in addition to those listed when deemed necessary to adequately describe the work covered in the respective sections.

2. Form to be used for each submittal is the sixth page of this section. If the form is complete and in sufficient detail, it can be reviewed quickly for determination of compliance with the contract requirements and other submittals. The Contracting Officer reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.

3. Copies of each submittal are required, one for the Contracting Officer (CO), the Area Engineer, the Contracting Officer's Representative (COR), and the Contractor for a minimum of four (4), if the Contractor submits additional copies they will be returned to the Contractor for their use.

4. Schedule should allow transmittal of each submittal sufficiently in advance of performance of related construction activities to avoid delay. Allow two weeks for each review, initial and resubmitted, unless special circumstances occur. No extension of Contract time will be authorized because of failure to transmit submittals to the Contracting Officer sufficiently in

CONTRACTS 01330 - 3 of 8 advance of the Work to permit review.

5. Reviews normally take two weeks, if adequate information is submitted and points of contact for additional information are provided. Inadequate products or information shall cause disapproval, requiring a resubmittal.

B. For Verification, such as test results.

1. Items shall be submitted by the Contractor that are listed on the contract drawings or in the other sections of these specifications.

2. One copy of signed and dated items.

1.8 OPERATIONS AND STORAGE AREAS

A. Contractor shall confine his operations to the area of work coordinated with the Contracting Officer.

B. Contractor will be allowed on site storage as approved by the Contracting Officer.

1.9 CLEANING UP

A. Debris and rubbish shall be removed from the site daily. Upon the end of the work day, the entire area of the contract work shall be cleaned of all excess materials, dirt, rubbish, and debris.

B. Transportation of debris shall be in a manner as to prevent spillage on street or adjacent areas.

1.10 UTILITIES

A. No water, gas, or electricity will be provided to the contractor with the exception of electricity to operate power tools.

B. Telephone: Contractor shall arrange and pay for any telephone service they choose to provide for themselves.

C. Toilet: Restrooms will be available for the contractor personnel to use.

D. Contractor shall provide any utilities needed for a portable office if he chooses to provide one.

1.11 BRAND NAMES

Identification of items in the contract documents is intended to be descriptive, not restrictive, and is to indicate the quality and characteristics of products that will be satisfactory.

1.12 SPECIFICATIONS AND DRAWINGS

A. Copies: Additional sets will not be furnished.

B. No scaling. Do not scale drawings for dimensions.

1.13 SCHEDULES AND COORDINATION

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A. Coordination: Coordinate construction activities with the Contracting Officer's Representative to be in compliance with the Scheduling Requirements. Coordination meetings shall be held once a week usually, but the COR can change the time period depending on the amount of activity by the Contractor. The agenda shall include accomplishments, problems, and solutions since the previous meeting. The Contractor shall prepare and distribute minutes of progress meetings. No later than 3 days after each meeting, the Contractor shall provide a copy of the minutes to the COR.

B. Monitoring the Progress Schedule: The Contractor shall state the percentage of completion of the project monthly and inform the COR if the Contractor is behind on the schedule, why and what is planned to get back on schedule, so the CO can take appropriate action if needed.

1.14 QUALITY ASSURANCE

A. Construction Inspector’s Weekly Report is the seventh page of this section. The Contractor shall complete the Report daily and submit the report to the COR weekly, on the first working day of the following week. The COR can waive the requirement for weekly reports, at their discretion. A weekly inspection form is attached showing the salient information needed, the Contractor can use their form if similar information is recorded.

B. Field Testing shall be accomplished by an independent testing company selected by the Contractor.

C. Field Tests shall be paid for by the Contractor.

1.15 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES,

AND IMPROVEMENTS

Contractor is responsible for protection and restoration if damage occurs. See Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements (FAR 52.236-9) (APR 1984) in Section H - Special Contract Requirements.

PART 2 - PRODUCTS

2.1 PROGRESS SCHEDULE

Form provided with the Notice to Proceed.

2.2 SUBMITTALS

Form attached.

2.3 CORRESPONDENCE LOGS

No forms are provided.

PART 3 – EXECUTION

3.1 COOPERATION AND ASSISTANCE

Cooperation and Assistance with this Contract’s Team Members: Contractor with their personnel, CONTRACTS 01330 - 5 of 8

Contracting Officer with the Contracting Officer’s Representative; and Research Leader with Location Personnel; will keep everyone informed to expeditiously complete this project to meet the user’s needs.

Aspecs.01330v1-4-06

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SUBMITTAL FORM

FOR SHOP DRAWINGS(SD), PRODUCT DATA(PD), PRODUCT SAMPLES(PS), TEST

REPORTS(TR), OR MANUFACTURER’S CERTIFICATES/COMPLIANCE(MC)

Project Title Location

SUBMITTAL NUMBER _______

For a resubmittal, add R to the Item Number.

Contractor Contract Number Contractor Representative’s Name

Signature _____________________

Date __________________

Submittal No. and Item No.

Description of Item (Type, Size, Model number, etc.)

Also Reviewer’s Notes.

Contract Reference Document Use S for Specifications Section and page, D for Drawing Number.

LEGEND

A Approved B Approved as noted D Disapproved for resubmittal

Name of Reviewing Authority _______________________ Date ________

Signature of Reviewing Authority ____________________

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U.S. Department of Agriculture Agricultural Research Service

CONSTRUCTION CONTRACTOR’S INSPECTION WEEKLY REPORT

Instructions: Contractor to complete and give to COR weekly. COR to send to CO weekly.

PROJECT LOCATION CONTRACTOR

CONTRACT NUMBER START DATE COMPLETION DATE

Accomplishments and Conditions (use S for Subcontractors) Dates:

Position

Sun.

Mon

Tues Wed Thurs Fri Sat Job Activities

Superintendent

Carpenters

Laborers

Electricians

Deliveries

Tests

Site Condition

Precipitation

Weather High

Weather Low

Attachments

Additional Information on Back.

Contractor’s Inspector(Name) Contractor’s Inspector (Signature) Date

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Additional Information:

Additional Sketches or Notes: