INSTRUCTIONS_FOR_QUOTES_30JAN2015.pdf

INSTRUCTIONS FOR THE PREPARATION OF QUOTES (REV 30 JAN 2015)

(a) General Instructions. Quotes submitted in response to this solicitation shall be furnished in the following format with the numbers of copies as specified below.

(1) Location Services: The box is checked on the first page of each of the six line item schedules. The checked box indicates which area/district the line item schedule corresponds to.

(2) Schedule of Items: Quotations must include all work in the line item schedule. Quotations that do not contain pricing for all line items will not be considered. There are six different schedules of items, one for each of the six areas.

(3) Representations and Certifications are required. Reference 52.212-3 and instructions included in this synopsis/solicitation.

(4) The following information should be submitted so as to address the evaluation of past performance:

• Past Performance & Experience on Similar Projects: Provide a list of completed past projects with similar scope for the last three years, (include a brief description of the project and how it is similar to this one, dollar amount, project location and who the work was performed for). Include reference names and phone numbers for these projects. Offerors without a record of past performance will receive a neutral rating for past performance only. Provide this information for subcontractors on the project as well. A past performance questionnaire is attached for this purpose. The instructions are on the form.

• A past performance questionnaire is attached. These forms should be sent to references and emailed or mailed directly to the Contract Specialist indicated as POC for this requirement. The instructions are on the form. Forms received after the scheduled close of the solicitation will not be considered.

• The Government reserves the right to consider past performance from other sources of information, including, but not limited to the Contractor Performance Assessment Reporting System (CPARS), System for Award Management (SAM), Department of Labor (DOL) databases, and other sources of available information.

(5) The Government is required to determine whether or not a business is a responsible entity prior to any contract award in accordance with FAR 9.103. One aspect of that determination involves financial capability. A completed copy of the attachment “Contractor’s Financial Information Sheet” is required to be submitted with quotes.

(6) Quotes must include copies of valid Missouri State Department of Agriculture Commercial Herbicide Applicator’s license(s). All work will be within the state of Missouri.

(7) Offerors shall submit their quote containing the completion location of services and line item schedule pages, completed copy of 52.212-3 Offeror Representations and Certifications (NOV 2014), past performance questionnaire, financial information sheet, herbicide applicator’s license (Reference 6), and other offeror information.

(8) The Government will evaluate quotes in accordance with the evaluation criteria set forth in this combined synopsis/solicitation, price and past performance. Contractors with no relevant past performance will receive a neutral rating. All responsive quotes will be considered.

(9) Quotes may be submitted by email or mail. If quotes are mailed, the package must include an electronic copy of all required documents. The following address information applies:

Email: ashleyawitmer@fs.fed.us

Mail: Hoosier National Forest ATTN Ashley Witmer 811 Constitution Ave Bedford, IN 47421

(10) The Government is contemplating holding a pre-quote meeting and site visit in Houston, Missouri on 8 or 9 January 2015. If interested in attending, email your company information and how many individuals will be in your party to ashleyawitmer@fs.fed.us by 12:00 PM (EST) on 5 January 2015. If there is not enough or no interest, this meeting/site visit will not be held. (This meeting and site visit was held on 9 January 2015; another such meeting/site visit will not be held.)

(11) All questions must be submitted in writing. All questions must be received by the Contract Specialist prior to 12:00 P.M. (EST) on 6 February 2015.

mailto:ashleyawitmer@fs.fed.us mailto:ashleyawitmer@fs.fed.us