Additional Questions and Answers 03.20.25~1.docx

This document is an Additional Questions and Answers file related to RFP 25-482DPH-HLTHP-B-46592 for the Illinois Department of Public Health (IDPH). The file confirms specific pricing submission requirements for the media advertising procurement, specifically that vendors should enter pricing in the Items Tab of BidBuy as an hourly rate, without attaching separate pricing documents or media buy budgets. The "Extended Amount" calculated in BidBuy will exceed the actual project budget but is intended solely for comparative evaluation purposes. Vendors are instructed not to enter information in the "Alternate Description" field.

The procurement involves a comprehensive public relations and marketing program with a $5 million annual budget, totaling $25 million for the initial 60-month contract term, with potential renewal options up to an additional 5 years. The contract includes a 13% Business Enterprise Program (BEP) goal targeting businesses owned by minorities, women, and persons with disabilities, with an aspirational 30% participation goal. Vendors must complete a Commitment to Diversity (C2D) form demonstrating equity and inclusion efforts. The procurement targets multicultural audience engagement, focusing on African Americans, LatinX/Hispanics, LGBTQIA+, and hard-to-reach communities, and will evaluate vendors across technical requirements (1000 points), diversity commitment (200 points), vendor demonstrations (675 points), and pricing (100 points).