Addendums Pittsburgh.pdf

FA8604-26-R-B011 ATTACHMENT 10

CONTROLLED UNCLASSIFIED INFORMATION (CUI)

This addendum contains supplemental information and instructions pertaining to the following clauses and solicitation provisions:

(a) FAR 52.212-1 Instructions to Offerors – Commercial Items (Aug 2018)

(b) FAR 52.212-2 Evaluation--Commercial Items (Oct 2014)

The offeror shall comply with all instructions contained in this addendum.

Please direct any questions to both TSgt Jennifer Jensen/jennifer.jensen.10@us.af.mil and

Maggie Seid/margaret.seid@us.af.mil.

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Addendum to FAR 52.212-01 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (AUG 2018)

(a) Submission of offers. Submit three (3) documents; one (1) electronic cost proposal and two (2) technical proposals shall be submitted to the Contracting Officer, Andrew Petersen, via the

Solicitation application within the Procurement Integrated Enterprise Environment (PIEE) at https://piee.eb.mil/; the entire proposal (both cost and technical proposal volumes) shall be received by the Contracting Officer via the Solicitation application within PIEE in accordance with the guidance contained in FAR 52.212-01 (c)(1), except the closing time established in that paragraph should be 3:00 p.m. EST for purposes of a late determination. One of the technical proposals shall be “sanitized”, meaning all references to the offerors company name and any and all pricing information shall be removed from the sanitized version. The unsanitized version will be retained by the contracting office for the official file. Proposals submitted via email or DoD SAFE will not be accepted.

The documents should contain the naming conventions as follows:

"Cost Proposal_26RB011_Contractor Name"

"Technical Volume_Sanitized_26RB011_Contractor Name "

"Technical Volume_Unsanitized_26RB011_Contractor Name "

The documents should contain a cover page for each section in lieu of tabs.

(b) Period for acceptance of offerors: The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

(c) Late Submissions, modifications, revisions and withdrawals of offers:

(1) Offerors are responsible for submitting offers and any modifications or revisions via the

Solicitation application within PIEE so as to electronically reach the Government office by the date and time specified in the solicitation (3:00 PM Eastern Savings Time.)

(2) Any offer, modification, or revision received after the time specified for receipt of offers is

“late” and will not be considered unless it is received before award is made and the

Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day

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specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award. The Government intends to evaluate offers and award a contract without discussions with offers. Therefore, the offeror’s initial offer should contain the offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The

Government may reject any or all offers if such an action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

Offerors shall price all line items, except for the data line item which is Not Separately Priced

(NSP). All line items will be awarded to a single offeror.

(e) Debriefings. If a post award debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

Submission of Proposal Checklist and Summary Pricing Sheet: The offeror shall comply with all instructions contained in the Proposal Checklist and Summary CLIN Pricing Sheet attached to this solicitation and it shall be completed and submitted as part of the price proposal submitted by the offeror.

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Addendum to FAR 52.212-02 EVALUATION--COMMERCIAL ITEMS

GENERAL EVALUATION PROCEDURES

1. This acquisition will utilize the Lowest Price Technically Acceptable (LPTA) source selection method to make an integrated assessment award decision. Award will be made to the responsible offeror with the lowest price whose proposal meets the acceptability standards for non-cost factors and demonstrates balanced pricing (see discussions in paragraph 9.(a) through

(c).) Offerors should propose their best solution to meet the stated requirements.

2. The following factors shall be used to evaluate offers:

a. TECHNICAL ACCEPTABILITY

b. PRICE

3. The Government intends to award without interchanges. If during the evaluation period, it is determined to be in the best interest of the Government to conduct interchanges with an

Offeror, the Offeror will be notified by the Contracting Officer (CO). The Government may conduct interchanges either orally or in writing, and may issue questions to some, none, or all

Offerors. Proposals rated as "Technically Unacceptable," either before or after interchanges (in the event the Contracting Officer determines interchanges are in the best interest of the

Government) will be eliminated from the competition and receive no further consideration.

4. The Government will consider an offeror's proposal unawardable if such offeror fails to comply with all Instructions listed in FAR 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS, FAR 52.212-1 Addendum instructions, and the Proposal Checklist and Summary Pricing Sheet contained within the solicitation. This includes, but is not limited to: proposal submission procedures, proposal volume organization, omission of requested documents, inclusion of circumscribed identifying information, or incomplete documents submitted with the proposal.

5. Each proposal will be assigned an identifying number which will be used in lieu of the offeror's name during technical evaluation (Reference FAR 52.212-01 Instructions to Offerors, Volume I:

Technical Proposal, Addendum).

6. Proposals will be ranked from lowest to highest total evaluated price (TEP). The two lowest-priced, responsive proposals will be evaluated for technical acceptability.

7. A technical review team composed of key government personnel, who are experts in their respective disciplines, will use their technical skills, knowledge and experience to thoroughly review the adequacy of the proposal. Technical proposals shall be rated either Acceptable or

Unacceptable. To be rated "Technically Acceptable", the offer must have an "Acceptable" rating in each and every sub-factor.

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8. If neither of the first two lowest-priced proposals is determined to be technically acceptable, the next lowest-priced proposal will be evaluated for technical acceptability. This process will continue until a proposal is rated Technically Acceptable.

9. Once a proposal is determined technically acceptable, it will be evaluated for balanced and reasonable pricing. Any proposal with unbalanced pricing may indicate a lack of understanding of the requirements and may be eliminated from further consideration.

(a) Unbalanced pricing may increase performance risk and could result in payment of unreasonably high prices. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more line items is significantly over or understated as indicated by the application of cost or price analysis techniques. The Government will use the Independent Government Cost Estimate and similar historical acquisitions to determine if each proposed contract line item price is significantly over or understated.

(b) All offers with separately priced line items or subline items shall be analyzed to determine if the prices are unbalanced. If cost or price analysis techniques indicate that an offer is unbalanced, the Contracting Officer shall –

(1) Consider the risks to the Government associated with the unbalanced pricing in making the source selection decision; and

(2) Consider whether award of the contract will result in paying unreasonably high prices for contract performance.

(c) An offer may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

10. When a proposal is rated technically acceptable, with balanced and reasonable pricing, the evaluation process stops at that point. That proposal will be determined to represent the best value for the Government. Award shall be made to that offeror without further consideration of any other offers.

11. Additionally, if no offers are rated technically acceptable, the Contracting Officer has the discretion to cancel the Solicitation in lieu of conducting interchanges. In this case, the

Government is under no obligation to release a new Solicitation.

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EVALUATION FACTORS

Proposals will be evaluated against the following factors/subfactors:

(1) Factor 1: TECHNICAL ACCEPTABILITY

(a) Each technical subfactor will be evaluated on an acceptable/unacceptable basis and assigned a rating on whether the proposal meets the solicitation requirements. Extra credit will not be assigned for exceeding the acceptable/unacceptable subfactor criteria. A rating of "Acceptable" will be required in all subfactors to be eligible for award.

TABLE 1 - TECHNICAL ACCEPTABLE/UNACCEPTABLE RATINGS

Rating Description Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the requirements of the solicitation.

The following subfactors will be evaluated to determine technical acceptability:

(1) Subfactor 1: Technical Proposal Questionnaires (TPQs)

(a) Description: Offerors shall complete the TPQs.

(b) Measure of Merit: This subfactor is met when the offeror provides completed TPQs in accordance with FAR 52.212-01 and the requirements of the proposal checklist, as tailored within this solicitation and the responses demonstrate capabilities to provide mandatory requirements set forth in the Cover Purchase Description (PD) and all Appendices.

(2) Subfactor 2: Commercial Literature/Cut Sheets

(a) Description: Offerors shall provide commercial literature/cut sheets that depict/describe the specific equipment that will be provided.

(b) Measure of Merit: This subfactor is met when the literature/cut sheets are provided in accordance with FAR 52.212-01 and the requirements of the proposal checklist, as tailored within this solicitation and thoroughly describe/depict the characteristics of the specific equipment required to meet the requirements of the PD and Appendices and the methodology proposed.

(3) Subfactor 3: Proposed Schedule

(a) Description: Offerors shall provide their proposed methodology and schedule for accomplishing the objectives in the Cover PD and Appendices.

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(b) Measure of Merit: This subfactor is met when the proposed schedule depicts a logical progression of defined objectives, events, and submittals and have included steps which are relevant and required to complete the work in accordance with the delivery schedule contained in Section F, FAR 52.212-01 and the requirements of the proposal checklist, as tailored within this solicitation.

(2) Factor 2: PRICE

(a) A proposal's Total Evaluated Price (TEP) will be determined by the sum of all separately priced

CLINs (except the Data CLIN) as presented on the SF 1449 and the Summary Pricing Sheet. If separate CLIN prices AND a TEP (as applicable) are not included, or are not clearly stated, miscalculated and/or understandable, the offer will be rejected as non-responsive.

(b) The contract proposal prices will be evaluated for reasonableness. For a price to be reasonable, it shall represent a price to the Government that a prudent person would pay when consideration is given to prices in the market. Normally, price reasonableness is established through adequate price competition, but may also be determined through cost and price analysis techniques as described in FAR 15.404.

(c) CLIN prices will be evaluated for balance. Unbalanced pricing is grounds for rejection of a proposal. Per FAR 15.404-1(g), unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly over or understated as indicated by the application of cost or price analysis techniques. The Government will analyze each offeror's proposed price for each contract line item for balance to determine if the proposed contract line item price is significantly over or understated. The Government will use the Independent Government Cost Estimate and similar historical acquisitions (in lieu of price realism analysis) to determine if each proposed contract line item price is significantly over or understated.