Addendum No. 5_ITB S-DASOBO-00004975~1.pdf

ITB # S-DASOBO-00004975 – Heat-Transfer Cigarette Tax Stamp Manufacturing and Distribution

Addendum No. 5

Addendum No. 5 to ITB No. S-DASOBO-00004975 – Heat-Transfer Cigarette Tax Stamp Manufacturing and Distribution.

ADDENDUM No. 5 to

ITB No. S-DASOBO-00004975 for

HEAT-TRANSFER CIGARETTE TAX STAMP MANUFACTURING AND

DISTRIBUTION

SECTION 1: PURPOSE

After numerous rounds of questions and answers, and input from the vending community, through multiple pre-bid conferences, DAS PS has elected to move straight to Step Three in this solicitation.

The ITB is changed as follows:

1.1 MODIFICATION OF BID OPENING DATE – Cover Page to modify the Bid Opening Date.

1.2 MODIFICATION OF ITB Process – The Solicitation Process is modified by removing Step Two and any reference to the Step Two process, including the removal of Attachments H-1 and H-2.Section

2.3 is modified to remove Step Two of the ITB.

1.3 REVISON OF SCHEDULE OF EVENTS – Section 1.3 to remove Step Two of the ITB and to revise the dates in the schedule of events.

1.4 MODIFICATION OF ATTACHMENT C – Attachment C is revised to move the Attachment to a Step Three requirement and to add language that Bidder may not use the State of Oregon as a reference of the ITB.

1.5 MODIFICATION OF ATTACHMENT D – Attachment D is revised to modify the counterfeit detection devise language to reflect the changes made in Addendum No. 4. MODIFICATION OF ATTACHMENT H-1and H-2 –Attachments H-1 and H2 are revised by removing Step Two and its Attachments from the ITB.

SECTION 2: MODIFICATIONS

2.1 COVER PAGE OF THE ITB – BID OPENING DATE AND TIME is modified to change the Bid Opening Date.

Cover page is revised as follows, new language is indicated by bold underlined font, deleted language is indicated by strikethrough and bracketed font.

Addendum No. 5 to ITB No. S-DASOBO-00004975 – Heat-Transfer Cigarette Tax Stamp Manufacturing and Distribution.

HEAT-TRANSFER CIGARETTE TAX STAMP MANUFACTURING AND DISTRIBUTION

Date of Issue: 11/21/2022

Bid Opening Date: January 10, 2023 [12/28/ 2022], Time 02:00 PM (Pacific)

2.2 The solicitation process is modified by removing Step Two and any reference to the Step Two process throughout the ITB, including the removal of Attachments H-1 and H-2. After numerous rounds of questions and answers and input from the vending community through multiple pre-bid conferences, DAS PS has elected to move straight to Step Three in this solicitation. The Solicitation process is revised as follows new language is indicated by bold underlined font, deleted language is indicated by strikethrough font.

• Step One - Notification of Intent to Participate (Mandatory):

Bidders wishing to participate in this ITB solicitation must email Attachment H (Notification of Intent to Participate), to the SPC to notify DAS PS of Bidder’s intent to participate. Notifications (Attachment H) must be received by the Email Notification Due date detailed in the Schedule of Events, Section 1.3, of this ITB.

More information on Step One (Notification of Intent to Participate) can be found in Section 2.3.1 of this ITB and in Attachment H (Notification of Intent to Participate).

• Step Two - Product Sample Submission, Evaluation, and Testing (Mandatory):

Bidders, who submitted a Notification of Intent to Participate by the Email Notification Due date, must then submit Product Sample and Submission Requirements for evaluation and testing. Product Sample and Submission Requirements must include all requirements specified in Section 2.3.2 of this ITB and in Attachment H-1 (Product Sample and Submittal Requirements); and must be received by the due Date listed in the Schedule of Events, Section 1.3 of this ITB.

Product Samples will be evaluated and tested to ensure they meet the Specifications and Requirements detailed in Attachment H-2 (Evaluation and Testing).

More information on Step Two (Product Sample Submission, Evaluations, and Testing) can be found in Section 2.3.2 of this ITB, in Attachment H-1 (Product Sample Submission Requirements), and in Attachment H-2 (Evaluation and Testing).

• Step Three - Bid Submittal:

Eligible Bidders, who passed Step One (Notification of Intent to Participate), and who’s Product passes Step Two (Product Sample Submission, Evaluation, and Testing) will be are asked to submit a Bid including a Price Bid Submittal Form and all Step Two Required Forms.

Addendum No. 5 to ITB No. S-DASOBO-00004975 – Heat-Transfer Cigarette Tax Stamp Manufacturing and Distribution.

2.3 SECTION 1.3 – SCHEDULE OF EVENTS OF THE ITB is revised to move directly into Step Three. The Schedule of Events is revised as follows, deleted language is indicated by strikethrough font.

See REVISED Schedule of Events, attached.

2.4 SECTION 3.3.2.2 STEP THREE REQUIRED FORMS OF THE ITB is modified to add Attachment C and Attachment G to Step Three’s required forms. Section 3.3.2 is modified as follows; new language is indicated by bold underlined font.

3.3.2.2 STEP THREE REQUIRED FORMS

To be considered in Step Three Bidder must submit the following forms, with its Bid Submittal:

Attachment C (Reference Check) Form

Attachment G (Disclosure Exemption Certification) Form (if applicable)

Attachment B (Bid Cover Sheet) Form

Attachment D (Price Bid Submittal) Form

Attachment E (Certified Disadvantage Business Outreach Plan (COBID)) Form

Attachment F (Responsibility Inquiry) Form

Attachment G (Disclosure Exemption Certification) Form (if applicable)

2.5 ATTACHMENT C (Reference Check Form) is modified to move the Attachment to a Step Three requirement and to add language that Bidder may not use the State of Oregon as a reference. ATTACHMENT C, is revised as follows, deleted language is indicated by strikethrough font new language is indicated by bold underlined font.

See REVISED Attachments C, attached.

2.6 ATTACHMENT D (Price Bid Submittal Form) of the ITB is revised to modify the counterfeit detection devise language to reflect the changes made in Addendum No. 4. Attachment D is revised as follows, deleted language is indicated by strikethrough font new language is indicated by bold underlined font.

See REVISED Attachment D, attached

SECTION 3: PROTEST

Protests to this addendum must be submitted in the same manner required in ITB section 2.3.5 and are due at 5:00 PM (PT) December 21st, 2022.

Addendum No. 5 to ITB No. S-DASOBO-00004975 – Heat-Transfer Cigarette Tax Stamp Manufacturing and Distribution.

REVISED Schedule of Events

EVENT Party Responsible

DATE TIME

(Pacific Time)

Pre-Bid Conference Date:

Pre-Bid Conference (Non-Mandatory)

Bidder November 30, 2022 10:00 am

Questions and Clarifications Due:

Submit all Questions and Clarifications in writing

Bidder

December 14, 2022

2:00 pm

Answers to Questions and Clarifications Date:

Answers to Questions and Clarifications published in OregonBuys

DAS PS

December 15, 2022

(approximately) N/A

Second Pre-Bid Conference Date:

Pre-Bid Conference (Non-Mandatory)

Bidder December 13, 2022 10:00 am

Step One:

Notice of Intent to Participate Email Notification Due

December 15, 2022

N/A

Step Two:

Product Sample Submittal Requirements Product Sample and Requirements Due

January 10, 2023

2:00 PM

Product Sample Evaluation and Testing:

Product Sample Submittal Requirements to be evaluated and tested.

DAS PS

January 12, 2023 (approximately)

N//A

Pass-Fail Notification Date:

Release Product Pass/Fail Notifications

DAS PS

January 13, 2023 (approximately)

N/A

ITB Protest Period End Date:

ITB Bidder Protest Period Ends

Bidder 7 calendar days prior to ITB

Bid Opening Date

5:00 PM

Step Three:

Submit Bids (Bid Opening Date) Bid Submittal and Required Forms Due

Eligible Bidders

See Cover Page of this ITB

Recording of Bid Opening Date:

Date all Bid Submissions will be recorded in OregonBuys

DAS PS 48 hours after the (Bid Opening)

Notice of Intent to Award Date:

Notice of Intent to Award posted in OregonBuys

DAS PS

January 11, 2023

December 29, 2022 (approximately)

N/A

Intent to Award Protest Period End Date:

Notice of Intent to Award Protest Period Ends

Bidder 7 days from Notice of Intent to

Award

5:00 PM

Price Agreement Execution Date:

Approximate date Price Agreement will be Executed

DAS PS

February 6, 2023 (approximately)

N/A