Addendum No. 3 - Q&A Food, Water, and Ice.pdf

Request for Proposals (RFP)

Food, Water, and Ice for Emergency Operations

No. 23-93131800-RFP

Question and Answer and

Addendum No. 3

Question and Answer

The Department has received the following question through the Business Network. The question below is shown exactly as it was received. The Department’s answer is provided in the table listed below:

No. Question Answer

After reviewing the RFP, we are only interested in bidding on Bulk Potable Water since we have a large fleet of sanitary food grade potable water trailers. From past events, we know that several State Agencies in Florida have had needs for Bulk Potable Water and there is a limited supply of Bulk Potable Water Tanker Trailers. Please confirm that we can bid on just the

Bulk Potable Water category.

Please refer to Section 3.2.2 Bulk Potable Water of

Attachment A, Scope of Work. Vendors awarded the Water Category may offer Bulk Potable Water on this

Contract. Please also refer to the instructions in Attachment

C, Cost Proposal. Vendors may not respond solely for

Bulk Potable Water.

Addendum No. 3

The Department hereby amends RFP No. 23-93131800-RFP as noted within this Addendum.

For revisions, underlines and yellow highlights represent additions and strikethroughs represent deletions. In the event of a conflict between previously posted information and the information contained herein, the information herein shall control. The information included in this addendum is hereby made part of this solicitation.

Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Any protest concerning this agency decision must be timely filed with the Agency Clerk. Protests may be filed by courier, hand delivery, or U.S. mail at Department of Management Services, Office of the General Counsel, Attention: Agency Clerk, 4050 Esplanade Way, Suite 160, Tallahassee, FL 32399-0950. Protests may also be filed by fax at 850-922-6312 or by email at agencyclerk@dms.fl.gov. It is the filing party’s responsibility to meet all filing deadlines.

The Procurement Officer should be copied in such filings.

Please note: This addendum does not need to be returned with the proposal.

1. RFP Section 2.6, is hereby amended as follows:

2.6 Mandatory Responsive Requirements

The Department will not review Proposals from Respondents who do not meet the mandatory responsive requirements listed in the Revised Attachment B, Mandatory Responsive Requirements.

All Respondents must submit a completed Attachment J, Principal Place of Business Letter, with the Respondent’s reply.

Note: The Department will perform an initial responsiveness check. Proposals found to be non-responsive will not be considered for award. The Department reserves the right to act upon information discovered during and after the initial responsiveness check impacting the responsibility or responsiveness of the Respondent.

2. RFP Section 2.7, is hereby amended as follows:

2.7 Preference to Florida Businesses

Pursuant to the requirements of section 287.084(1)(a), F.S., if the lowest responsible and responsive Proposal is by a Respondent whose principal place of business is located outside the State, and whose principal place of business is in a state or political subdivision thereof which grants a preference for the purchase of such personal mailto:agencyclerk@dms.fl.gov property to a person whose principal place of business is in such state, the Department will award a preference to the lowest responsible and responsive Respondent having a principal place of business within Florida, which preference is equal to the preference granted by the state or political subdivision thereof in which the lowest responsible and responsive Respondent has its principal place of business.

All Respondents must submit a completed Attachment J, Principal Place of Business Letter with the Respondent’s reply.

A Respondent whose principal place of business is outside this State must accompany its Proposal with a written opinion of an attorney at law licensed to practice law in that foreign state, as to the preferences, if any, granted by the law of that state to its own business entities whose principal places of business are in that foreign state in the letting of any or all public contracts.

3. The RFP Attachments section is hereby amended as follows:

RFP ATTACHMENTS

Attachment A, Scope of Work Revised Attachment B, Mandatory Responsive Requirements Attachment C, Cost Proposal Attachment D, Technical Proposal Instructions and Evaluation Criteria Attachment E, Draft Contract Attachment F, Additional Special Contract Conditions Attachment G, Special Contract Conditions Attachment H, Certification of Drug Free Workplace Attachment I, Preferred Pricing Affidavit Attachment J, Principal Place of Business Letter

Required Documents to be submitted by vendor prior to RFP opening Vendor’s completed Revised Attachment B, Mandatory Responsive Requirements Vendor’s completed Attachment C, Cost Proposal Vendor’s completed Attachment D, Technical Proposal Attachment J, Principal Place of Business Letter

Optional Documents to be submitted by vendor prior to RFP opening Vendor’s completed Attachment H, Certification of Drug Free Workplace (if applicable)

4. Attachment B, Mandatory Responsive Requirements, is hereby revised and replaced in its entirety. Please see the attached Revised Attachment B, Mandatory Responsive Requirements. All references to Attachment B, Mandatory Responsive Requirements contained in RFP No. 23-93131800-RFP are hereby amended to refer to Revised Attachment B, Mandatory Responsive Requirements.

5. Attachment J, Principal Place of Business Letter, is hereby added and incorporated into RFP No. 23-93131800-RFP.