Addendum No.1 and Questions and Answers – Posted 3.09.2026.pdf

Motor Vehicles (Invitation to Bid)

No. 25-25100000-ITB

Questions and Answers and

Addendum No. 1

Questions and Answers

The Department has received the following questions through MFMP Sourcing, and the Department’s answers are provided in the table listed below:

No. Question Answer

1 1) Bid states that the MSRP discount offered on the vehicle will also be the same percentage discount offered on OEM and non-OEM options--this raises two issues:

First, not all aftermarket (non-OEM) options will have a published MSRP or list price and be discoverable publicly as outlined in the MSRP definition. Especially in the case of LEO options, custom options, and other specialty products.

Second, the labor to install items varies greatly and the dealer's cost of labor and product may exceed the price after MSRP discount is applied.

For non-OEM options, can we extend the body and 3rd party language regarding install to the non-OEM section so we can list labor as a separate line item? This would allow us to show the MSRP discount on the product itself and allow an itemization of labor that can be compared to market prices.

See this Addendum’s update to Attachment A, Scope of Work, subsection 3.6, Installation, listed below.

2 2) Both the Ford Transit and E-Transit have a cutaway and chassis cab model. Can we add the Transit and E-Transit Chassis Cab items to Group 3.C?

Model names have been added.

Refer to the Revised Attachment C, Discount Sheet (Groups 1-7).

3 3) In Group 1.B, The F-150 SSV (includes hybrid), as well as the F-150 Lightning Pro SSV model are all discontinued.

This question is unclear.

Refer to Attachment A, Scope of Work, subsection, 3.12, Model Additions, Replacements, and Deletions.

4 4) Can we add the Mustang Mach-E GT to Group 1.B?

Ford has spec'd the Mach-E GT for police use model and will be using the SSV moniker. At a minimum, we believe it should be listed under 1.D with the regular Mustang.

Refer to Attachment A, Scope of Work, subsection, 3.12, Model Additions, Replacements, and Deletions.

5 5) Will the Acknowledgement of Order form become an editable file in the future? Current form will not allow text edits. Is there a possibility of having a dealer-made Acknowledgement Form approved for the sake of expediency as we place orders with the manufacturer?

All applicable forms will be posted in a fillable format on the contract webpage upon contract execution.

Refer to Attachment A, Scope of Work, subsection, 3.15, Acknowledgement of Order Form.

Addendum No. 1

The Department hereby amends ITB No. 25-25100000-ITB as noted within this Addendum. For revisions, highlights represent additions and strikethroughs represent deletions. In the event of a conflict between previously posted information and the information contained herein, the information herein shall control. The information included in this addendum is hereby made part of this solicitation.

Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Any protest concerning this agency decision must be timely filed with the Agency Clerk. Protests may be filed by courier, hand delivery, or U.S. mail at Department of Management Services, Office of the General Counsel, Attention: Agency Clerk, 4050 Esplanade Way, Suite 160, Tallahassee, FL 32399-0950. Protests may also be filed by fax at 850-922- 6312 or by email at agencyclerk@dms.fl.gov. It is the filing party’s responsibility to meet all f iling deadlines.

The Procurement Officer should be copied in such filings.

Please note: This addendum does not need to be returned with the bid

1. Attachment C, Discount Sheet (Groups 1-7) has been replaced in its entirety. Please see Revised Attachment C, Discount Sheet (Groups 1-7). All references to Attachment C, Discount Sheet (Groups 1-7) are hereby amended to refer to Revised Attachment C, Discount Sheet (Groups 1-7). All revisions to Revised Attachment C, Discount Sheet (Groups 1-7) are included in red underlined text.

2. Attachment A, Scope of Work, Section 3.2 Pricing is hereby amended as follows:

The Contractor shall adhere to each Model’s MSRP Discount submitted in Attachment C, Discount Sheet (Groups 1 – 7). The Contractor shall provide to the Customer the lowest highest available MSRP Discount for each Model at the time of request for quote. Only those charges and fees expressly identified in the "Charges and Fees" section of this Scope of Work shall be permitted under the MSRP Discount structure provided by the Contractor. No additional charges or fees shall be invoiced or payable under any order issued pursuant to this Term Contract except as specified in the 3.6 Installation for OEM and Non-OEM Options and 3.6.1 Body Transfer and 3rd Party Body Installations sections of this SOW.

The Contractor shall adhere to the MSRP Discount submitted in Attachment C, Discount Sheet (Groups 1-7), which is incorporated into the Term Contract. The Contractor may increase the MSRP Discount, but shall not decrease the MSRP Discount submitted in Revised Attachment C, Discount Sheet (Groups 1-7).

The MSRP Discount shall remain firm throughout the entire Initial Term and Renewal Term of the Contract. The MSRP Discount cannot be modified or adjusted.

When applicable, the Contractor may extend any additional discounts to the Customer.

3. Attachment A, Scope of Work, Section 3.6 Installation is hereby amended as follows:

3.6 Installation for OEM and Non-OEM Options

mailto:agencyclerk@dms.fl.gov

When installation is required, the Contractor shall be responsible for ensuring the installation of the OEM Options in the required locations at no additional charge, as specified in the Charges and Fees section. For Non- OEM Options, the Contractor shall inform the Customer, upon receipt of order, of any additional charges for installation of Non-OEM Options. The Contractor’s installation cost may vary; however, the installation price shall be included on the Attachment H, Price Quote Form (PQF) from the Contractor. The Customer or the Department reserves the right to reject an installation charge if, within the Customer’s or the Department’s sole discretion, the proposed installation charge does not align with market prices. Options shall be assembled and installed by the Manufacturer, Licensed Dealer, or at the port. All materials used in the installation shall be new and unused and shall be free of defects that would diminish the appearance or render it structurally or operationally unsound. Installation includes the furnishing of any materials required to install or replace the parts in the proper location. The Contractor shall protect the installation site from damage and shall repair any damages caused during installation. If any alteration, dismantling, excavation, etc., is required to achieve installation, the Contractor shall promptly restore the structure or site to its original condition. The Contractor shall perform installation work so as to cause the least inconvenience and interference with Customers and with proper consideration of others on the installation site. Upon completion of the installation, the location and surrounding area of work shall be left clean and in a neat and unobstructed condition, with everything in satisfactory repair and order.

4. Attachment A, Scope of Work, Section 3.6.1 Body Transfer and 3rd Party Body Installations is hereby amended as follows:

In the event the Customer chooses to purchase or supply a cab and chassis, or cutaway van from a source other than this Term Contract, the Contractor must comply with section 319.21, Florida Statutes, perform Manufacturer required pre-delivery inspection, and ensure all proper tag and title documents are present during the inspection and delivery pursuant to Florida license requirements. The Contractor shall inform the Customer, upon receipt of the order, of any additional charges for installation of aftermarket Options. The Customer or the Department reserves the right to reject an installation charge if, within the Customer’s or the Department’s sole discretion, the proposed installation charge does not align with market prices. The Manufacturer must certify that it conforms to all Federal Motor Vehicle Safety Standards (FMVSS). The facilitation of a body transfer or 3rd party body installations must be included in the Motor Vehicle’s price; however, an additional cost may occur for installation by the Contractor or body upfitter. The Contractor’s installation cost may vary due to the body configuration; however, the installation price shall be included on the Attachment H, Price Quote Form (PQF) from the Contractor.

5. Attachment A, Scope of Work, Section 3.13 Price Quote Form is hereby amended as follows:

Customers shall request Attachment H, Price Quote Form (PQF) from all Contractors awarded for a specific Model. If the Model is available from the Contractor, the Contractor shall provide Customers a completed PQF for Motor Vehicles and Options purchased under this Term Contract and all charges, including labor and installation, shall be itemized separately. The Contractor shall provide the Customer with an estimated lead time in days for all Motor Vehicles and Options requested. Pricing shall be at the MSRP Discount awarded, or a higher discount shall be provided to the Customer. The Customer and Contractor may negotiate a higher discount at the time of request for quote.

Upon Customer request, the completed PQF shall be provided by the Contractor and returned to the Customer within two Business Days. The Contractor will provide the price available at the time of the PQF using the latest information available from the Manufacturer at the time and considering Options or other additions to meet the Model and Options requested. The Contractor is responsible for communicating any potential price changes during the manufacturing process and then giving the Customer the option to accept the changes or cancel the purchase order. The Contractor shall be responsible for removing all non-eligible and unacceptable charges and fees under the Term Contract from the PQF.

At the time of quote, the PQF must be accompanied by documentation showing the current MSRP and the MSRP Discount for the Customer. Upon delivery, the Contractor must provide documentation showing the current MSRP and the MSRP Discount for the Customer. At a minimum, the Contractor shall provide documentation reflecting the current MSRP for the Model and applicable Options from the Manufacturer including any delivery fees. Any price changes that occur during the manufacturing, ordering, or delivery process must be approved by the Customer.

6. Attachment A, Scope of Work, Section 3.20 Charges and Fees is hereby amended as follows:

All pricing under this Term Contract shall include the following:

• Administrative;

• Environmental;

• *Tax, Tag, and Title;

• *License Plate Transfer;

• Preparation;

• Handling;

• Freight;

• Distribution;

• Shipping;

• Delivery to any point within the State of Florida;

• Warranty;

• Tire and Battery Fee;

• Any other charges or fees necessary to deliver the Motor Vehicle or Options according to the requirements, specifications, terms, and conditions, exclusive of taxes; and

• Installation (except as specified in the Installation for OEM and Non-OEM Options and Body Transfer and 3rd Party Body Installations sections of the this SOW)

*Customers have the right to process their own Tax, Tag, and Title and License Plate Transfer.

If this occurs, the Contractor shall credit the Customer for any applicable title fees.

Charges and fees in excess of those that existed on the date the Term Contract was entered into may be extended to Customers only if the amount of the increase is attributable to changes in market conditions. The amount of the charge or fee extended to Customers shall not exceed the difference between the amount of the charge or fee at the time of the request for Departmental approval and the amount of the charge or fee that existed at the inception of the Term Contract. Prior to extending any such charge or fee to Customers, the Contractor must request the Department’s approval by submitting to the Contract Manager documentation and justif ication for extending the amount of the charge or fee to Customers; the Contractor must explain the changes in market conditions that resulted in the charge or fee, identify the entity that determines and will receive the charge or fee (e.g. Manufacturer), and provide the methodology used to determine the amount of the charge or fee extended to Customers.

The Department reserves the exclusive right to approve or deny the increase of any charge or fee request. Any charge or fee request will be reviewed separately and accepted or rejected on an individual basis. After obtaining written approval from the Department to extend a charge or fee to Customers, the approved amount of the charge or fee must be listed separately on the PQF; the Contractor shall provide documentation of the Department’s approval with each PQF that includes the charge or fee.