ADDENDUM NO_1 CRFQ DOT2600000104 Equipment Division HVAC & Roof Specs REVISED.pdf

REQUEST FOR QUOTATION

Equipment Division Office Roof and HVAC Replacement 83 Brushy Fork Road Buckhannon, WV 26201

Revised 10/22/2018

GENERAL CONSTRUCTION SPECIFICATIONS

1. PURPOSE AND SCOPE: The West Virginia Purchasing Division is soliciting bids on behalf of West Virginia Division of Highways (WVDOH) to establish a contract for the removal of the current roof, and the purchase of materials for and installation of a complete two-ply hybrid roof system with a 30 year warranty and the purchase of materials for and installation of a new HVAC system following the project plans in Exhibit B.

The Vendor shall furnish all materials, labor, and equipment necessary to complete all Construction Services. The Vendor shall furnish any incidental work, materials, labor, and equipment that is necessary to complete the Construction Service, even if such incidental work is not explicitly included in the Project Plans.

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below.

Additional definitions can be found in section 2 of the General Terms and Conditions and in the Specification’s Manual as defined below.

2.1 “Construction Services” means purchase of material and labor, demolition of previous HVAC components specified in Exhibit B, demolition of the existing roof, and purchase of material and labor for a complete two-ply hybrid roof system with 60 mil white thermoplastic KEE cap sheet on 90 mil fiberglass reinforced SBS rubber and asphalt base sheet with a 30 year warranty as more fully described in the Project Plans.

2.2 “Pricing Page” means the pages contained in wvOASIS, attached hereto, or included in the Specifications/Project Manual upon which Vendor should list its proposed price for the Construction Services.

2.3 “Solicitation” means the official notice of an opportunity to supply the State with

Construction Services that is published by the Purchasing Division.

2.4 “Specifications/Project Manual” means the American Institute of Architect forms, specifications, plans, drawings, and related documents developed by the architect, engineer, or Agency that provide detailed instructions on how the Construction Services are to be performed along with any American Institute of Architects documents (“AIA documents”) attached thereto.

3. ORDER OF PRECEDENCE: This General Construction Specifications document will have priority over, and supersede, anything contained in the Specifications/Project Manual.

4. QUALIFICATIONS: Vendor, or Vendor’s staff if requirements are inherently limited to individuals rather than corporate entities, shall have the following minimum qualifications:

4.1. Experience: Vendor, or Vendor’s supervisory staff assigned to this project, must have successfully completed at least five (5) projects that involved work similar to that described in the Specifications/Project Manual. Compliance with this experience requirement will be determined prior to contract award by the State through references provided by the Vendor upon request, through knowledge or documentation of the Vendor’s past projects, through confirmation of experience requirements from the architect assisting the State in this project, or some other method that the State determines to be acceptable. Vendor must provide any documentation requested by the State to assist in confirmation of compliance with this provision. References, documentation, or other information to confirm compliance with this experience requirement may be requested after bid opening and prior to contract award.

5. CONTRACT AWARD: The Contract is intended to provide Agency with a purchase price for the Construction Services. The Contract will be awarded to the lowest qualified responsible bidder meeting the required specifications. If the Pricing Pages contain alternates/add-ons, the Contract will be awarded based on the grand total of the base bid and any alternates/add-ons selected.

6. SELECTION OF ALTERNATES: Pursuant to W. Va. Code § 5-22-1(f), any solicitation of bids shall include no more than five alternates. Alternates, if accepted, shall be accepted in the order in which they are listed on the bid form. Any unaccepted alternate contained within a bid shall expire 90 days after the date of the opening of bids for review. Determination of the lowest qualified responsible bidder shall be based on the sum of the base bid and any alternates accepted. Alternate selection will be identified in the Purchase Order.

7. PROGRESS PAYMENTS: The Vendor will be paid in the form of periodic progress payments for work completed. Payment requests along with documentation supporting the request will be submitted to and reviewed by the Architect. If approved, the Architect will communicate approval to the Owner and Owner will process payment. The Owner reserves the right to withhold liquidated damages from progress payments. Progress payments will be made no more than monthly.

Approval and payment of progress payments will be based on Contractor’s submission of a payment allocation schedule which allocates the entire contract sum to payment milestones.

Architect and Owner will review the payment allocation and may mandate changes that they believe are necessary.

8. RETAINAGE: Agency is entitled to withhold 10% from each progress payment made as retainage. Agency will partially release retainage upon certification of substantial completion by the Architect in accordance with this Contract but will continue to retain amounts sufficient to cover activities needed to reach final completion.

9. PERFORMANCE: Vendor shall perform the Construction Services in accordance with this document and the Specifications/Project Manual.

10. SUBSTANTIAL AND FINAL COMPLETION: Vendor shall achieve substantial completion by 9 months from the project start date and final completion by 10 months from the project start date. Failure to meet the deadlines established herein, unless extended by change order authorizing additional time free of liquidated damages, will result in liquidated damages being applied.

11. PROJECT PLANS: A copy of the Project Plans is attached to this Solicitation as Exhibit B.

12. SUBSTITUTIONS: Any substitution requests must be submitted in accordance with the official question and answer period described in the INSTRUCTIONS TO VENDORS SUBMITTING BIDS, Paragraph 4. Vendor Question Deadline.

13. FACILITIES ACCESS: Performance of Contract Services may require access cards and/or keys to gain entrance to Agency’s facilities. In the event that access cards and/or keys are required:

13.1. Vendor must identify principal service personnel which will be issued access cards and/or keys to perform service.

13.2. Vendor will be responsible for controlling cards and keys and will pay replacement fee, if the cards or keys become lost or stolen.

13.3. Vendor shall notify Agency immediately of any lost, stolen, or missing card or key.

13.4. Anyone performing under this Contract will be subject to Agency’s security protocol and procedures.

13.5. Vendor shall inform all staff of Agency’s security protocol and procedures.

14. MISCELLANEOUS:

14.1. Contract Manager: During its performance of this Contract, Vendor must designate and maintain a primary contract manager responsible for overseeing Vendor’s responsibilities under this Contract. The Contract manager must be available during normal business hours to address any customer service or other issues related to this Contract. Vendor should list its Contract manager and his or her contact information below.

Contract Manager: ______________________

Telephone Number: ________________________

Fax Number: ______________________________

Email Address: ____________________________

14.2. Owner’s Representative: Owner’s representative for notice purposes is

Name: _____________________________________

Telephone Number: ________________________

Fax Number: ______________________________

Email Address: ____________________________

15. Initial Decision Maker: Chapman Technical Group, the Architect, shall serve as the Initial

Decision Maker in matters relating to this contract.

EXHIBIT A – Pricing Page

DATE:

NAME OF VENDOR:

The aforementioned, hereinafter called Vendor, being familiar with and understanding the Bidding Documents and having examined the sites and being familiar with all local conditions affecting the project hereby proposes to furnish all labor, material, equipment, supplies and transportation and to perform all work in accordance with the Bidding Documents within the time set forth for the sum of:

TOTAL BID AMOUNT:

For the sum of: $

(Show amount in both words and numbers)

EXHIBIT B – PROJECT PLANS

Please see attached Exhibit B.