Equipment Division Office Roof and HVAC Replacement

The West Virginia Division of Highways (WVDOH), procuring through the West Virginia Department of Administration Purchasing Division, is requesting quotations for roof and HVAC replacement at the Equipment Division Main Office at 83 Brushy Fork Road, Buckhannon, West Virginia, with bids due July 23, 2026 at 1:30 p.m. under CRFQ DOT2600000104.

The scope encompasses removal of the existing roof and installation of a complete two-ply hybrid roof system with a 60 mil white thermoplastic KEE cap sheet on 90 mil fiberglass reinforced SBS rubber and asphalt base sheet featuring a 30-year warranty; removal of current HVAC equipment and installation of a new HVAC system; complete replacement of supply and return ductwork throughout the building; installation of new thermostats and sensors; and comprehensive electrical work including lighting upgrades, control systems, and fire alarm components. All work must be performed under the AIA Document A201-2017 General Conditions and West Virginia Supplementary Conditions. Contractors must demonstrate a minimum of five successfully completed similar projects, with qualifications verified through references prior to award. Electrical work must be performed by state-licensed electricians with all permits and certificates of compliance obtained by the contractor. The building will remain unoccupied during construction; contractors must coordinate with the WV Office of Technology regarding construction operations and utility shutdowns.

Substantial completion is required within 9 months from project start and final completion within 10 months, with liquidated damages for failure to meet deadlines unless extended by change order. Payment is made through monthly progress payments; the Agency reserves the right to withhold 10 percent retainage from each progress payment. Award will be made to the lowest qualified responsible bidder. Contractors must submit a startup construction schedule within seven days of award and a comprehensive Gantt-type schedule within 30 days. A pre-bid meeting was held June 29, 2026; technical questions were due July 7, 2026. Four addenda have been issued. Contact John W. Estep, buyer, at 304-558-2566 or john.w.estep@wv.gov.