Addendum 5-ARFQ WSC2400000004.pdf

Proc Folder: 1441116

State of West Virginia Agency Request for Quote

Reason for Modification:

Doc Description: ADDENDUM-5:VWSU-CARPET TILE & COVE BASE INSTALLATION Addendum No. 05

PROJECT

Proc Type: Agency Master Agreement

Date Issued Solicitation Closes

2024-07-17 2024-07-23 14:30

BID RECEIVING LOCATION

WEST VIRGINIA STATE UNIVERSITY

5000 FAIRLAWN AVENUE

FERRELL HALL RM 301

INSTITUTE VW 25112

VENDOR

Vendor Customer Code:

Vendor Name

Address :

Street :

City:

State :

Principal Contact :

Vendor Contact Phone:

FOR INFORMATION CONTACT THE BUYER

Jerry D Rush 304-766-3009 jerry.rush@wvstateu.edu

Vendor Signature X

Solicitation No

ARFQ 0490 WSC2400000004

Country:

Extension:

FEIN#

All offers subject to all terms and conditions contained in this solicitation

Date Printed: Jul 17. 2024 Page 1

Version

Zip:

DATE

FORM ID: WV-PRC-ARFQ-002 2020/05

A DDITIONAL I NFORMATION

Addendum No. 5 is issued for the following reasons

1.To Attach Revised Specification

No other changes

!INVOICE TO

WEST VIRGINIA STATE

UNIVERSITY

PO BOX 368

INSTITUTE

us WV

Line Comm Ln Desc Qty 1 Carpet & Cove Base Molding Installation-Cole

Complex

Comm Code Manufacturer 72152503

Extended Description:

Carpet & Cove Base Molding Installation-Cole Complex

!INVOICE TO

WEST VIRGINIA STATE

UNIVERSITY

PO BOX 368

110 COLE COMPLEX

INSTITUTE

us

Line Comm Ln Desc

WV

2 Carpet & Cove Base Molding Installation Wallace Hall

Comm Code Manufacturer 72152503

Extended Description:

Carpet & Cove Base Molding Installation-Wallace Hall

Qty lsHI PTO

WEST VIRGINIA STATE

UNIVERSITY

INVENTORY CONTROL

PHYSICAL FACILITIES

BUILDING

INSTITUTE

us

Unit Issue

Specification lsHIPTO

WEST VIRGINIA STATE

UNIVERSITY

INVENTORY CONTROL

PHYSICAL FACILITIES

BUILDING

INSTITUTE

us

Unit Issue

Specification

WV

Unit Price Total Price

Model#

WV

Unit Price Total Price

Model#

Date Printed: Jul 17, 2024 Page 2 FORM ID: WV-PRC-ARFQ-002 2020/05 ltNVOICE TO

WEST VIRGINIA STATE

UNIVERSITY

PO BOX 368

110 COLE COMPLEX

INSTITUTE

us

Line Comm Ln Desc 3 Carpet Installation-Ferrell Hall

Comm Code 72152503

Extended Description:

Carpet Installation-Ferrell Hall ltNVOICE TO

WEST VIRGINIA STATE

UNIVERSITY

PO BOX 368

110 COLE COMPLEX

INSTITUTE

us

Line Comm Ln Desc

Manufacturer

WV

Qty

Qty lsHtPTo

WEST VIRGINIA STATE

UNIVERSITY

INVENTORY CONTROL

PHYSICAL FACILITIES

BUILDING

INSTITUTE

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Unit Issue

Specification

ISHIPTO

WEST VIRGINIA STATE

UNIVERSITY

INVENTORY CONTROL

PHYSICAL FACILITIES

BUILDING

INSTITUTE

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Unit Issue 4 Moving Services 1.00000 HOUR

Comm Code Manufacturer 76122405

Extended Description:

Furniture Moving Services for Carpet Installation.

I SCHEDULE OF EVENTS

Event Line

MANDATORY PRE-BID MEETING 10: 00 A.M.

TECHNICAL QUESTION DEADLINE 10:00A.M.

Date Printed: Jul 17, 2024 Page 3

Specification

Event Date

2024-07-08

2024-07-16

WV

Unit Price Total Price

Model#

WV

Unit Price Total Price

Model#

FORM ID: WV-PRC-ARFQ-002 2020/05

SOLICITATION NAME: WVSU-CARPET TILE & COVE BASE

INSTALLATION PROJECT

SOLICITATION No: ARFQ WSC2400000004

ADDENDUM No: No. 05

The purpose of this addendum is to modify the solicitation identified above to reflect the change(s) identified and described below.

Applicable Addendum Category:

[ ] Modify bid Closing date and time

[ X] Modify specifications of product or service being sought

Attachment of vendor questions and responses

Attachment of pre-bid sign-in sheet

Correction of error

Other:

Description of Modification to Solicitation

Addendum issued to publish and distribute the attached documentation to the Vendor community.

1. To attached revised specification

0 OTHER CHANGES.

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and i pecifically incorporated herein by reference.

Terms and Conditions:

1. All provi ion of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith. Failure to acknowledge addenda may re ult in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

ATTACHMENT A

Specification Revision

ARFQ WSC2400000004

Addendum o. S

Original Specification: L. Vendor must install new roll coil type cove base. It must toeless and rubber in construction: adhe ive will be applied with continuous 3" bead line application method.

Revised Specification: L. Vendor must install new roll coil type cove ba e. It must be coved toe

(standard base) and rubber in construction: adhesive will be applied with continuous 3" bead line application method.

1.1 PROJECT

PROJECT MANUAL

WEST VIRGINIA STA TE UNIVERSITY

CARPET TILE AND COVE BASE INSTALLATlO PROJECT

A. Project Name: WVSU Carpet and Cove Base Installation Project

B. Project Site and pre-bid location:

West Virginia State University-Wilson Student Union

301 Washington Ave Dunbar, WV 25064

July 8, 2024 at 10:00 AM

C. Owner's Name: West Virginia State University

D. The project generally consists of the replacement of carpet tile and cove ba e molding in various instructional classrooms located at West Virginia State Univer ity.

1.2 SCOPE OF WORK

A. The contractor shall be responsible for all removal of furniture from the work area and the subsequent return of the furniture to its original placement in the classroom.

B. Vendor must coordinate with Phy ical Facilities Project Manager for movement of IT equipment.

C. Vendor is responsible to u e a self-leveling compound to correct uneven surfaces or fill gaps from exi ting broken tiles, according to the manufacturer's instructions.

D. Carpet must be installed in compliance with manufacturer's written installation recommendations. Installation shall be in full compliance with all federal, state and locaJ regulations and ordinances. Installation shall be completed in accordance with the CRl-104, "Standard for in tallation of Commercial Textile Floorcovering Materials", for all aspect not covered in the manufacturer's written installation recommendations.

CARPET TrLES MUST MEET FOLLOWING REQUIREMENT TO ENSURE

STANDARDIZATIO THROUGHOUT CAMPUS:

• Manufacturer: Mohawk

• De cription: GT4 l 9 Side Stripe SQ

• Color: Color 961 Eastside

E. Carpet shall be free of debris, spot , etc. vacuum and ready for u e after in tallation The vendor shall be responsible for leaving the installation area clean and ready to use.

WEST VIRGINIA STA TE UNIVERSITY

CARPET TILE AND COVE BASE I STALLATIO PROJECT

F. Carpet installation must comply with all applicable flammability regulations. Compliance with Flooring Radiant Panel Test (ASTME-648) Class I is required.

G. Carpet Installation must take place during non-classroom days/hours.

H. Vendor is responsible for the removal and di posal of carpet according to details listed in Attachment A.

I. Vendor must develop an installation chedule according to the guidance of the University Project Manager.

J. The vendor is required to remove all existing tile including the¼ round trim attached to the baseboard in Ferrell Hall-room 210 prior to carpet installation.

• Existing flooring in Ferrell Hall room-210 tested negative for asbestos on

7-10-2024.

K. Vendor should include a I 0% over tock of carpet tiles in the total bid. All over rock is con idered property of the university upon project completion.

L. Vendor must install new roll coil type cove base. lt must be coved toe (standard base) and rubber in construction: adhesive will be applied with continuous 3" bead line application method.

COVE BASE MOLDING MUST MEET FOLLOWING REQUIREMENTS TO

ENSURE STANDARDIZATION THROUGHOUT CAMPUS:

• Manufacturer: Roppe 700 Series, or equal

• Dimensions: 6"Xl/8" thick

• Color: 193 Black Brown

M. Cove base molding must be installed in all rooms as required by ATTACHMENT A.

N. Vendors should be prepared to take field measurement for in tallation of carpet including cove molding at the pre-bid meeting to verify square footage.

1.3 INST ALLA TIO

A. The contractor shall furnish all labor, equipment, personnel, and materials to perform the work.

B. All work shall be in accordance with all Federal, State, and Municipal laws, codes, regulations, and ordinance that are pursuant to the work.

WEST VIRGINIA STA TE UNIVERSITY

CARPET TILE AND COVE BASE I ST ALLA TIO PROJECT

1.4 QUALITY ASSURANCE

A. The Contractor hall u e adequate numbers of skilled employees who are thoroughly trained and experienced in the nece ary craft and who are completely familiar with the specified requirements and the methods needed for proper performance of the work.

B. The Contractor shall provide any or all certifications, licenses, and labor neces ary to assure obtaining the warranty.

C. The Contractor has the responsibility to protect the Owner' property and the property of others from damage due to weather or construction activities.

1.5 INSPECTIO S

A. The authorized representatives and agents of West Virginia State University shall be permitted to inspect all work, materials, payroll records of personnel, invoices of materials, and other relevant data and records.

1.6 DEUVERY, STORAGE, A D HANDUNG

A. Delivery of materials to the job ite hould be stored, in a afe area, out of the way of traffic, and shored up off the ground surface.

B. Contractor should use extreme care in off- loading of materials to prevent damage of material and surrounding property.

1.7 SITE CONDITIONS

A. Site safety must be inspected and approved by WVSU Facilities before project begins.

B. All changes in the area of approved construction ite must be approved by facilities in advance.

C. Primary Contractor is responsible for daily site safety lnspection.

D. WVSU Facilities has complete oversite for construction safety in all activities.

E. WVSU can require the vendor to change site setup at the discretion of the project manager.

F. The contractor is required to keep the premises in a neat, safe, and orderly condition at all times. Remove debris and clean all work areas at end of each work day.

WEST VIRGINIA STATE UNIVERSITY

CARPET TILE AND COVE BASE INST ALLA TIO PROJECT

G. The contractor is required to provide barriers, fencing, signs, and any other protection necessary to ensure the safety of all residents, visitors, staff, and contractors.

H. The contractor is to work with WVSU project manager to ensure efficient completion of the project.

I. Professionalism and courteousness around faculty, staff and student shall be maintained at all times.

J. Acee s by emergency vehicles shall not be compromised.

K. The contractor is responsible to protect the lawns, plant materials, sidewalks, signs, and exi ting structures from any damage. The contractor is responsible for repairing or replacing any items that are damaged due to construction activities.

ADDE OUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.: ARFQ WSC2400000004

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below. Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

[Z] Addendum No. I □ Addendum No. 6

[Z] Addendum No. 2 □ Addendum No. 7

[Z] Addendum No. 3 □ Addendum No. 8

[Z] Addendum No. 4 □ Addendum No. 9

[Z] Addendum No. 5 □ Addendum No. I 0

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid.

I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor's representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

OTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.