Addendum 3 FINAL.pdf

County of Gloucester Central Purchasing Department

6489 Main Street, Suite 324 Gloucester, Virginia 23061

(804) 693-6235 V (804) 693-0061 F

Date: March 19, 2026

ADDENDUM NO. 3 FINAL

Reference:

Request for Proposal: RFP 26-025-CJ GCPS- Employee Medical, Stop Loss Dental, Vision, and Voluntary Benefits Coverage

Question: Is the County accepting responses from stand-alone chronic condition management programs? Response: No

Question: When you get a moment, could you please provide us with the password for the Medical Claims Repricing File? Response: Celineglo

Question: please also provide the following reports:

Aggregate Claim Reports - Monthly paid medical and/or prescription claims and enrollment counts, broken down by month run 10/1/2023-9/31/2024, 10/1/2024-9/31/2025-10/1/2025-current Please see Attachment 1, Attachment 1A, Attachment 1B

Specific Claim Reports - Large claims in excess of 50% of the current specific deductible, including diagnosis and total paid for medical and prescription claims run 10/1/2023-9/31/2024, 10/1/2024-9/31/2025- 10/1/2025-current Please see attachment 2A, 2B, 2C for the above dates

Response: See attachments listed with the question

Question: Please confirm whether electronic signatures are acceptable.

Response: Electronic signatures are not acceptable. The RFP requires that the Proposal Form be signed with original signatures, not photocopies, indicating a wet signature is required for the hard copy submission.

Question: Can exhibits (such as signed addenda, sample contracts, flyers, etc.) be included only in the electronic submission, or do they also need to be printed in the hard copy version?

Response: All required components of the proposal should be included in the printed hard copy submission unless specifically identified as electronic-only. Certain analytical files (e.g., Excel pricing and claims data files) are to be submitted electronically and do not need to be printed; however, supporting exhibits that are part of the proposal should be included in the hard copy unless otherwise noted.

Question: For the retirees included in the census, are you able to provide which plan option each retiree has selected? The current census does not specify the plan enrollment.

Response:

Retiree Anthem HK H.S.A. 2800/0%/4500 Walter Clemons EE Matthew Lord EE + Family Irene Morgan EE

Retiree Anthem HK POS OA 25/30/1000 Teresa Brandt EE + Spouse Nina Carter EE Patricia Lang EE Donna Phillips EE Martha Wiggs EE

Question: The dental disruption report lists only the business name, not the individual provider. Would it be possible to provide a disruption report that includes the dentists’ names?

Response: Information has been requested and will be provided as soon as it’s received.

Question: In the Pricing Proposal, Attachment B, 1st tab (Med& SL Fees): there is nowhere to show ASL fees, just SSL fees. We will include in our medical exhibit but wanted to make you aware.

Response: Thank you for calling that out, yes please include.

Question: For vision, the RFP specifically calls out to use 3-tier rates, however, the EyeMed renewal and census show 4-tier rates. Please confirm which should be quoted.

Response: There are 4 Tiers- EE only, EE + one, EE + Children, EE +Family

Question: Do we know when the amendment to address questions will be released? Since a printed copy is needed, we need to finalize our internal submission the week before the due date to ensure timely delivery.

Response: Addenda will be issued by the Purchasing Agent and posted on the County’s website and eVA.

While a specific release date is not provided, addenda are typically issued after the question deadline (March 18, 2026) and prior to the proposal due date. Offerors are responsible for monitoring for all addenda.

Question: Dental o The retiree census does not indicate which dental plan the retirees have selected. Can you provide that information? See Attachment 3 for Dental Plans o Can you provide the experience, broken out by plan?

Response: See Attachment 3 for retiree dental census

Question: There were no attachments A or C so just wanted to make sure that was intentional and we didn't miss anything.

Response: These are at the end of the RFP document

Question: Given the complexity of the RFP requirements, would Gloucester County Public Schools be willing to extend the due date to ensure we can deliver the most comprehensive and high-quality response possible?

Response: At this time, the proposal due date remains April 1, 2026, at 4:30 PM. Any changes to the due date will be made only by formal addendum issued by the Purchasing Agent

Question: The RFP requests “one original & one electronic version” of the submitted proposals. Please confirm that the electronic version should be a copy of the proposal provided on USB with our original.

Response: Yes. The electronic version should be a complete copy of the proposal submitted with the original, typically provided on a USB/flash drive, consistent with the RFP requirement for one original and one electronic version.

Questions: Regarding the page limit of 14 pages, please confirm that only single-sided pages are acceptable.

Response: Yes. The RFP specifies a 14-page limit using one-sided pages.

Question: Regarding the page limit of 14 pages, please confirm two or more sections (e.g., Company Profile and Understanding of Requirements) can be included on the same page rather than beginning on a new page for each section.

Response: Yes. Sections may be combined on the same page. The RFP requires organization and clarity but does not require each section to begin on a new page.

Question: Regarding the page limit of 14 pages, please confirm the following do not count toward that limit:

1. Performance guarantees

2. Benefit summaries and accompanying Exclusions and Limitations

3. Sample contracts

4. Supplemental exhibits for Attachment B – Price Proposal

5. Individually signed addenda

6. Supplemental exhibits for Attachment A – Proposal Form

Response: Only items specifically identified in the RFP as excluded from the page limit do not count, including:

Proposal Form (cover pages) Attachment B – Price Proposal (Excel/required forms) References Completed W-9 Required Excel analytical files submitted electronically

All other materials (including performance guarantees, benefit summaries, sample contracts, and additional exhibits) should be included within the 14-page limit unless they are part of the required excluded items listed above.

Question: Please confirm that Attachment Q – Pharmacy Questionnaire should be submitted electronically only.

Response: Yes, that is correct.

Question: Please confirm that supplemental exhibits for Attachment Q - Pharmacy Questionnaire should be submitted electronically only.

Response: Yes, that is correct.

Question: Please confirm that the implementation plan requested in Attachment Q – Pharmacy Questionnaire should be submitted electronically only.

Response: Yes, that is correct.

Question: Please confirm that all pharmacy pricing should be provided within Attachment B – Price Proposals.

Response: Yes, please add a tab as needed to provide the pricing information.

Question: Regarding Attachment Q – Pharmacy Questionnaire, Question H in Section XIII Formulary Procedure: please outline the list of items to potentially be grandfathered.

Response: Please provide discount per channel. i.e. Generic, Generic mail order, Retail, Retail 90, Retail mail and specialty

Question: Will the County accept electronic signature in lieu of a wet signature?

Response: Electronic signatures are not acceptable. The RFP requires that the Proposal Form be signed with original signatures, not photocopies, indicating a wet signature is required for the hard copy submission.

Question: What is the expected award date for this RFP?

Response: The anticipated schedule indicates:

Finalist interviews: May 26–29, 2026 Board approval: July 14, 2026

The award is expected following Board approval

Question: Please confirm that the group currently has an Open pharmacy formulary and that an Open pharmacy formulary should be quoted.

Response: They have an open formulary and yes that should be quoted

Question: Please confirm that the Adult Hearing Aid Rider should be added to our plan options.

Response: Yes it should

Question: Would Gloucester County Public Schools be interested in an EAP quote to go along with this proposal.

Response: Yes please quote EAP. They have it currently.

Question: Please confirm the Stop Loss contract period.

Response: Paid in 12

Question: If possible, could you please provide us with an additional year of claims data for February 2024 through January 2025.

Response: Please see attachment 1B

Question: If possible, could you please provide us with an additional year of High-Cost Claims data for February 2024 through January 2025.

Response: Please see Attachment 2

Question: If possible, please provide us with premium equivalents.

Response:

Plan EE's Total Premium

HK POS

Employee Only 180 $1,085.74 Employee + Spouse 37 $2,546.78 Employee Child(ren) 72 $1,635.31 Employee + Family 64 $2,995.82 Family Both $2,995.82 Annual Subtotal 353 $7,189,655

HK HSA

Employee Only 124 $1,058.92 Employee + Spouse 31 $2,486.47 Employee Child(ren) 37 $1,601.79

Employee + Family 47 $2,908.70 Family Both $2,908.70 Annual Subtotal 239 $4,852,344

Question: If possible, please provide us with the current carriers 2026 ASO renewal along with the 2026 Stop Loss renewal.

Response: The RFP response will serve as the renewal response.

Question: RFP says wellness funds to cover the entire cost of wellness vendor but didn't mention what that total cost is?

Response: The current vendor provides $30,000 annually. This would be an annual allocation with no finds carrying over from one year to the next.

Question: On the Rx Attachment it references Appendix B on the pricing proposal but unclear what they are referring to? Section X Question A.

Response:

Question: For the print request, it notes 14 pages one-sided. Understand the topics as laid out and will follow. Should all supporting financial exhibits/summaries, etc. not be included in the print copy but rather uploaded electronically with the other attachments? A little concerned with meeting that 14 page requirement, is the 14-pages a hard total?

Response: Only items specifically identified in the RFP as excluded from the page limit do not count, including:

Proposal Form (cover pages) Attachment B – Price Proposal (Excel/required forms) References Completed W-9 Required Excel analytical files submitted electronically

All other materials (including performance guarantees, benefit summaries, sample contracts, and additional exhibits) should be included within the 14-page limit unless they are part of the required excluded items listed above.

Sections may be combined on the same page. The RFP requires organization and clarity but does not require each section to begin on a new page.

Question: Can we get the Anthem large claim and monthly reporting for the following time periods?

Response:

10/25-2/26 Attachment 1B -monthly reporting 10/24-9/25 Attachment 1A -monthly reporting 10/23-9/24 Attachment 1 -monthly reporting 10/23-9/24 Attachment 2A 10/24-9/25 Attachment 2B 10/25-2/26 Attachment 2C

Note: A signed acknowledgment of this addendum should be attached to your offer but will not disqualify your offer if not included.

Christine Joyce, CPPB, VCA Purchasing Agent

Name of Firm Date

Signature Title

Central Purchasing Department