ADDENDUM # 3 - FINAL.pdf

CLARENDON COUNTY

PROCUREMENT

Solicitation

Number

PROJECT: RFP 2024-004

PROVIDE DESIGN/BUILD SERVICES

FOR THE CONSTRUCTION OF A NEW

PUBLIC WORKS FACILITY AND NEW

ANIMAL CONTROL FACILITY.

REQUEST FOR PROPOSALS

ADDENDUM #3 Jeffrey A. Hyde - Procurement Director project@clarendoncountygov.org August 30, 2024 **Please remember to acknowledge all addendums

NOTE: OUR NEW PROCUREMENT OFFICE LOCATION – 3 SOUTH CHURCH STREET

VOTER REGISTRATION and ELECTIONS BUILDING

ADDENDUM #3 -The purpose of this ADDENDUM is to extend the proposals due date, extend the questions deadline, include a site CAD/PDF files, include the contractor meeting attendee sheet, and general review topics discussed at the Prebid meeting.

REVISED:

DEADLINE FOR SUBMITTING TECHNICAL QUESTIONS (written): 4:00 P.M., Thursday, September 12, 2024

DEADLINE TO SUBMIT SEALED PROPOSALS: Must be received by 4:00 P.M., September 26, 2024

QUESTION/ ANSWER

1. Q: Both conceptual specification sheets state that the owner shall select all colors and finishes. Can you provide direction on the finishes? For example, in the office restrooms should we estimate for paint (high performance coating) with ceramic wall tile to the top of the door frames (7'-2") on the "wet" walls? Would a more durable material such as FRP be preferable to ceramic tile for the shop and crew restrooms?

A: Allow in bathrooms to have 12” x 12” ceramic tile floors with 4” ceramic tile base. Walls to be painted gypsum board, water resistant where needed. Ceilings to be painted smooth gypsum board or suspended ceiling. Any changes from this can be negotiated during design.

2. Q: Have any allowances been determined, such as flooring?

A: No, assume luxury vinyl tile in offices with 4” vinyl base.

3. Q: Public Works Facility sheet PW-1, item 16 under key notes indicates a packaged shower enclosure but nothing on the floor plan is labeled number 16. Animal Control Shelter sheet AC-1 indicates a shower in the bathroom. The same shower symbol appears in the Public Works Facility floor plan at the shop bath, field crew women's restroom, and field crew men's restroom. Please confirm that these bath/restrooms require package shower enclosures.

A: Each of these will require showers.

4. Q: Should all package shower enclosures be ADA compliant and if so, are ADA transfer showers acceptable or are the larger ADA roll-in showers required?

A: All should be ADA compliant and transfer showers are acceptable.

5. Q: Sheets PW-4 and AC-3, state "mop sinks where shown" under the plumbing fixtures section but mop sinks are not indicated in either floor plan. Please provide mop sink quantities and locations.

A: Key 17 item shows mop sinks in public works, one in office and one in shop. Provide one in storage/vet space of animal control office.

6. Q: The access control system is under conceptual specifications. Is there an access control system used county-wide? Would this be a system with card readers at particular doors and if so, which doors require card readers?

A: TBD – this will be addressed in future addendum.

7. Q: Access gates are listed in the conceptual specifications but not indicated in the civil drawings.

Please provide the desired locations and type of gates. Will the gates be manually operated or automatic and should they tie into the building access control system?

8. Q: Is a dog wash station planned for the Animal Control Shelter and if so, who is responsible for providing and installing it, and where should it be located?

08-29-2024 Pre-bid meeting notes:

• Has a bid time extension been determined – what time length is suggested/needed Two (2) weeks would be appropriate.

• Sprinkler system – addressed in addendum # 2 Pricing break-out for the PW/Fleet portion of the project. This is not required for the Animal Services Building

• Septic system broken out into two (2) systems for each building – design specified in the documents found in Addendum #2

• Current site where the PW is located is on 4”-8” of crushed concrete. Animal Control location has always just been a field – empty.

• Are any CAD Files or other survey files available?

The County will provide what file they have and recommend you review the due diligence files provided.

The PW location has been used for wood/lumber business in the past and at one time part of the lot had a tire grinding facility,

• Has any ground penetration survey been done – No, look at environmental and ground boring results (Exhibit B and D).

• Is an oil/water separator required for this project for fuel systems? (Fuel systems are not included in the project) For Shop drains provide oil/water separator and pump and haul system would be allowed.

• Proposal submissions are at new Procurement Office outlined in the documents.

• No bid bonds are required at submission, but payment and performance bonds (100%) will be required.

Insurance requirements and C-funds to partially fund the project – no grant funds are involved at this time.

All other terms and conditions remain unchanged.

Continue to direct all questions in writing, e-mail is preferred to:project@clarendoncountygov.org

DEADLINE TO SUBMIT PROPOSALS: Thursday - September 26th at 4:00pm EST

SUBMIT TO: Jeffrey A Hyde, CPPB, NIGP-CPP

Procurement Director, Clarendon County 3 South Church Street Manning, SC 29102 Phone (803) 433-3240