ADDENDUM_3.pdf

Queen Anne's County Department of

Parks and Recreation

ADDENDUM 3:

Solicitation BPM #054342

Invitation to Bid:

White Marsh Park Comfort Station

1945 4H Park Road Centreville, Maryland 21617

January 5, 2026

Bids Due

Thursday, January 15, 2026 by 1:00pm Local Time

Queen Anne’s County, Maryland Page 2 of 12 ITB: White Marsh Comfort Station – Addendum 3

ADDENDUM 3

January 5, 2026

This addendum is hereby made part of the Procurement and Contract Documents for the above-referenced project and is being issued to modify, explain or correct those documents.

I. ADDITIONAL DOCUMENTS:

Fillable PDF Form: BidForm_Fillable.pdf

II. QUESTIONS

1. Note 16.3 A1.00 calls for the electrical contractor to provide service raceways from building main disconnect to exterior building line. It calls for the utility company to provide and install all primary and secondary service raceways to the line side of all building main disconnects. Detail

1 E4.01 contradicts this, calling for the electrical contractor to install all primary and secondary service raceways. Please clarify which supersedes.

Response: Per the site plans (Sheet 2), the contractor is responsible for installing 4” electrical conduit to within 36” of the existing large transformer to the proposed transformer location, as well as 3” conduit from the proposed transformer location to the meter socket on the building. The proposed transformer and the electrical conductors within the conduits will be installed by Delmarva Power. Both conduits shall contain mule tape that Delmarva Power will use to pull the actual electrical conductors. The contractor IS NOT responsible for those electrical conductors in any way. Refer to the informational page (separate document under

“Attachments” on the procurement sites) from Delmarva Power which also details turning up the conduits at the proposed transformer location, turning up the conduit at the meter socket, mule tape requirements, etc. At/inside the building, the Contractor is responsible to provide any conduit, raceway, and/or cabling beginning at the meter socket and running into the building to connect to the service panel.

2. Please clarify that the local utility is responsible for supplying and installing primary and secondary service conductors up to the CT Cabinet.

Response: Please refer to Answer #1, above.

3. Is contractor responsible for conduit for the new electric transformer and to meter conduit.

Response: Please refer to Answer #1, above.

4. Please provide bathroom partition and accessory schedule with make/model.

Response: There is not a proprietary specification, but a company similar to ASI Global, Accurate Partitions is acceptable. Please provide pricing for as floor mounted high-density polyethylene.

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5. Please provide a finish floor schedule and plan. Wood/Rough Carpentry Note #10 – Floor

Sheathing on S2.01 insinuates that we are to sheath the floor, please confirm that there is no floor sheathing to be installed and all floors are to be sealed concrete as stated in Room Finish

Notes on A1.01.

Response: All floors to be sealed concrete.

6. Please provide the installer of the existing sewer main.

Response: The sewer main was installed late summer 2025 by Martins Excavation & Hauling, info@martinsexcavation.com.

7. Please provide a revised door schedule with frame construction type, door construction type, hardware manufacturer/model.

Response: We do not have a proprietary spec for hardware. Utility room will have a cylinder lock on the outside w/blank inside, restrooms & entry to have double cylinder locks all to be keyed alike. All doors to be insulated metal doors with steel frames with 4” heads to accommodate masonry coursing except the storefront which is to be aluminum storefront.

8. Please confirm if all keying should be temporary construction cores with final keying by owner.

Response: Please refer to Answer #7, above.

9. There are several notes to “see specifications” on the Architectural Permit Set Drawings such as for windows as shown on A1.01 Window Schedule, however, no specifications have been provided. Please provide.

Response: Windows to be Kawneer 601T with Vitro solarban 60 Low E windows. Doors to be Kaweer 500 entry door series.

10. The photometric plan on the civil drawing page 3 of 5 has a note pointing to the pavement area that says “see pavement section this sheet. Provide base course of pavement only for this project.” This differs from page 2 of 5 that simply references the light pavement detail. Can you confirm that we are to install the entire light pavement section assembly and include all of the shown striping?

Response: From Addendum 1: Bidders should base their prices on the 6' asphalt sidewalk denoted on Sheet 2 of 5 of the site plans posted originally in the solicitation.

We acknowledge that the photometric plan on Sheet 3 was prepared by the lighting consultant using an older version of the site plans that shows slightly different improvements and has other callout inconsistencies. The photometric plan detail should be used for no other purpose than to give target photometric values for the pole lighting. That detail should not be used for construction in any way.

In addition, we acknowledge the agenda packet erroneously contained an out-of-date snapshot of the same detail.

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11. Please confirm that the well is not part of this bid.

Response: Confirmed: The well to serve the comfort station is being installed separately at the County’s expense.

Has the well already been installed? Response: No.

Will water be available on site for construction?

Response: No water source dedicated to the project is available. The “well proposed by others” shown on Sheet 2 of the Site Plan will be used for final hook-up of the new building only. The Owner shall make available a water source at its shop or from an irrigation well near the existing transformer shown on Sheet 2 on a case-by-case basis and at its sole discretion so long as the Contractor’s water usage does not interfere with normal operations at the park. Note that the Contractor would still have to convey water from those points to the work site.

12. Please confirm that the proposed 12 of 12 CMP Culvert is not part of this contract. Shown on civil drawings 4 of 5.

Response: Confirmed. The Department of Parks and Recreation will install the trail and the 12-foot 12” CMP culvert.

13. There are several notes within the Project Manual and drawings about the contract needs to confirm that everything is per the codes. Is it not the responsibility of the architect of record to confirm that they are designing per the code?

Response: The bid documents have been prepared based on the applicable code at the time of drawing preparation. It is the Contractor’s responsibility, with the help of the local inspectors, to ensure that construction proceeds in conformance with codes in place at the time of inspections and issuance of the Certificate of Occupancy. If there are any discrepancies between the bid documents and inspector requirements that require change order, they will be addressed during construction. As the design professionals, the architect/civil engineer reviews, notes and checks for code compliance and updates. However, installers are expected to know applicable code and follow manufacturers installation requirements for code compliance. This mostly applies towards tradespeople, (e.g., electrician, HVAC, plumbing) who should not install something non-code compliant.

14. Is the contract time to start after the building permit has been issued?

Response: No. The Contract Time shall commence from the date of Notice to Proceed.

However, General Conditions §6.14 Permits has been modified to clarify the matter of permit application and potential approval delays. Please refer to Addendum 3, § III. Changes to Contract Documents, Specifications, Etc.

15. Note 2.1 on drawing A1.0 calls for the contractor to hire a licensed soil engineer to investigate the site. Please confirm if we are to include this cost in our proposal.

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Response: Please ignore this note in the original architectural drawings. There is no soils report to reference. We do not anticipate the quality of soils at this site to be substandard as to load-bearing capacity. Operationally, our experience is that soils at the project site are well-drained. This note appeared on previous drawings for a project in a different part of the County with a high-water table and poorly drained soils (Kent Island).

16. Drawing A1.00 under specialties, calls for an owner’s schedule and specifications. Please provide.

Response: There is no owner’s schedule and this note will be removed from the Construction set. We don’t have a separate specification other than those on the drawings.

17. Please confirm the size of the bathroom grab bars. The sized shown for item 6 and 7 on the schedule do not match the sizes shown on the interior elevations.

Response: Behind the toilets are a tagged 7 (36”) and on the side bar is tagged 6 (42”).

18. Elevation keynotes 4.1 calls for 4” standard Block for interior wall. The floor plan shows these as 8” walls. The mason recommends at least 6” block walls. Please confirm.

Response: Note 4.1 is the complete walls assembly for the exterior walls. 4” exterior, 4” insulation, 4” interior for a total dimension of 12”. All interior walls are 8”.

19. Is the precast concrete lintel (4.2 on the elevation keynote) colored to match the split face? Of grey? Is it a band around the whole building or just the blocks called out on the elevations?

Response: Color match lintels are anticipated. It is not a band around the building, only at openings where called out.

20. What is the exterior ceiling material? Is it to be painted?

Response: All ceiling material to be ½” M.R. GWB per typical ceiling assembly on

5/A1.01. Ceiling to be painted with a moisture resistant satin finish paint

21. The scope of work mentions “design” in both the instructions to bidders and the Agreement.

Please clarify what, if any, design is required.

Response: Owner/County is providing complete, signed, sealed and AHJ-approved architectural drawings and site plan. Design services by the Contractor are not a part of this contract.

However, we acknowledge that there are numerous references to the term. Please see

Addendum 3/ § III. Changes to the Contract Documents, Specifications, Etc as it relates to design.

22. Will the County waive a permit fee, or this project within the Town of Centreville?

Response: Given the nature of the project, County inspection and permit fees are expected to be de minimus and shall be paid for by the Contractor. Note that the typical minor site plan process for a project of this nature in Queen Anne’s County will have been waived, so no

Queen Anne’s County, Maryland Page 6 of 12 ITB: White Marsh Comfort Station – Addendum 3 planning fees will apply nor will a minor site review process delay construction. The project is within Queen Anne’s County limits but not within the Centreville town limits.

23. Per section 6.14 of General Conditions, can a maximum period of 30 days be established for building permit review period by the AHJ? The contractor cannot control the permit process and should not be responsible for delays by the permit department.

Response: Please refer to Answer #14 and refer to Addendum 3/§ III. Changes to the Contract Documents, Specifications, Etc for changes to General Conditions § 6.14 Permits. These changes address the question by establishing a maximum period of 30 days for approval with conditions.

24. Please confirm that installation of the well, and water supply piping to within 5’ of the building, are not included in this contract.

Response: Confirmed: The well and conduit from the well to within 5’ of the building are being provided by others.

25. Please confirm that the cost of furnishing and installing the new transformer, and cable from the existing transformer to the new building is not included in this contract. We understand that the conduit is included.

Response: Correct. Refer to Answer #1 for more clarification.

26. Please confirm that the Items 4.1 and 4.3 Precast concrete lintels are to be a smooth finish, rather than split-faced like the CMU.

Response: Confirmed: these are to be smooth finish.

27. Please confirm the width of the roof panels. They appear to be 18” pans.

Response: Metal standing seam to be Pac-Clad snap clad with pencil ribs .040 aluminum in Hartford green. Since we are using pencil ribs, 18” width is acceptable.

28. Interior detail of sinks on A-100 appears to indicate protective drain wrap, and a pipe cover of metal studs and drywall. Would a plastic laminate cover (in the same profile shown on the section view of the vanity on A100) be acceptable in lieu of drywall?

Response: Yes, that is acceptable.

29. Please confirm that Door and frame Type 01 is to be hollow metal (steel) and not aluminum.

Addendum 1 didn’t clarify which door is referenced.

Response: Yes, please refer to Answer #7.

30. Elevation Keynotes (page A1.01) # 8.2 calls out using 601T storefront. Are both this window

(Type A) and door # 02 intended to have a hurricane impact? This is an unusual frame type for this application.

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Response: 601T is a 6” thermally broken windows. These are not intended to be hurricane impact.

31. Page A1.01, the exterior elevations show the type A windows with vertical elements, are these intended to be muntins or mullions?

Response: These are to be mullions; please furnish as specified.

III. CHANGES TO THE CONTRACT DOCUMENTS, SPECIFICATIONS, ETC.

1. A change to the General Conditions section concerning Permits.

General Conditions, Section 6.14 shall now read:

6.14 Permits: The Owner shall apply and pay for the grading permit for this project. The CONTRACTOR shall attain and pay for the Building Permit and all related inspections and permits for this project. Following the execution of the contract, the CONTRACTOR shall with-in 21 days, submit to the AHJ all information required for submission of the Building Permit. The CONTRACTOR shall attain, pay all fees associated with, and will perform all work, certifications, drawings and other requirements as may be necessitated to secure all other permits and trade permits for this project. The CONTRACTOR shall coordinate all inspections required by all of the applicable AHJ and shall notify the PROJECT MANAGER of these inspections 24 hrs prior to the on-site inspection. The CONTRACTOR shall pay for any and all re-inspection fees for his work. It is the CONTRACTOR’S responsibility to fulfill all obligations and work necessary to attain the Certificate of Occupancy from Queen Anne’s County and deliver it to the PROJECT MANAGER.

6.14.1 Permit Application

6.14.1.1 The Contractor shall submit all required applications for building permits and related approvals to the applicable Authority Having Jurisdiction (“AHJ”) within twenty-one (21) calendar days after issuance of the Notice to Proceed.

6.14.1.2 Failure to submit a complete permit application within this timeframe shall constitute a Contractor-caused delay and shall not entitle the Contractor to any adjustment of Contract Time.

6.14.2 Complete Permit Application

6.14. 2. 1 For purposes of this Contract, a “Complete Permit Application” shall mean an application that:

a. Includes all drawings, calculations, forms, certifications, and supporting documentation required by the AHJ;

b. Is signed and sealed by licensed professionals as required;

c. Includes all required subcontractor and supplier documentation;

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d. Has all applicable fees paid in full; and

e. Is formally accepted by the AHJ for substantive review, as evidenced by written confirmation or issuance of a review number.

6.14.2.2 Applications deemed incomplete by the AHJ, or delayed due to Contractor-caused deficiencies, shall not be considered complete for purposes of Contract Time adjustment.

6.14.3 Permit Review Delays

6.14.3.1 Delays in the issuance of required permits by the AHJ exceeding thirty (30) calendar days following acceptance of a Complete Permit Application shall be considered excusable, non-compensable delays, provided that the Contractor has:

a. Timely submitted a Complete Permit Application;

b. Diligently prosecuted the permit review process; and

c. Responded to all AHJ comments, questions, and resubmittal requests within ten (10) business days, unless a shorter timeframe is required by the AHJ.

6.14.3.2 Any delay attributable to incomplete submissions, subcontractor non-responsiveness, or Contractor-initiated revisions shall be the sole responsibility of the Contractor.

6.14.4 Maximum Adjustment

6.14.4.1 The total adjustment to the Contract Time for permit review delays under this Section shall not exceed 30 calendar days, regardless of the actual duration of such delays.

6.14.4.2 Under no circumstances shall permit review delays entitle the Contractor to additional compensation.

6.14.5 Liquidated Damages

6.14.5.1 Liquidated damages shall not be assessed for periods of approved Contract Time extension granted solely pursuant to § 16.14.3 and § 16.14.4 above.

6.14.5.2 All other provisions regarding liquidated damages shall remain in full force and effect.

6.14.6 No Admission of Responsibility

6.14.6.1 The inclusion of this Section is not intended to, and shall not be construed as, an admission of responsibility by the Owner for permit processing times or delays by any AHJ.

2. Change to General Conditions concerning Shop Drawings.

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The section on Shop Drawings, Certifications and Samples, §6.27 through 6.32 shall be modified to read as below.

Shop Drawings, Product Data, Certifications, and Samples

6.27 General

Shop Drawings, product data, certifications, and samples (“Submittals”) are required solely to demonstrate general conformance with the Contract Documents and to facilitate fabrication, coordination, and installation of the Work. Submittals do not constitute design documents and shall not be used to modify, supplement, or replace the sealed Drawings and Specifications prepared by the Owner’s Architect and Engineers.

The Contractor shall prepare and submit all required Submittals after verifying all applicable field measurements and conditions.

6.27.1 Contractor Review and Responsibility

All Submittals shall be reviewed, approved, and stamped by the Contractor prior to submission to the Reviewer. By submitting Submittals, the Contractor represents that the Submittals have been reviewed for compliance with the Contract Documents and for coordination with the Work of all trades.

Submittals shall include sufficient information, dimensions, materials, and details to demonstrate conformance with the Contract Documents.

6.27.2 Submission to Reviewer

The Contractor shall submit all Shop Drawings, product data, catalog cuts, and technical information to the Reviewer (party designated at the Pre-Construction

Meeting) electronically via email in PDF format only, unless otherwise approved.

Transmission size per email shall not exceed 10 MB.

6.27.3 Submittals to Authorities Having Jurisdiction

Where required, the Contractor shall submit Submittals to all applicable Authorities

Having Jurisdiction (AHJs) in the number and format required by the AHJ. Such submissions shall be coordinated with and consistent with the approved Contract

Documents.

6.28 Deviations

At the time of submission, the Contractor shall clearly and specifically identify in writing any proposed deviation from the requirements of the Contract Documents. Failure to identify deviations in writing shall be at the Contractor’s sole risk.

Review or acceptance of a Submittal that includes an unreported deviation shall not constitute approval of such deviation or a change in the Contract Documents.

6.29 Review by Reviewer

The Reviewer will review Submittals with reasonable promptness, generally within fourteen

(14) calendar days of receipt, for general conformance with the Contract Documents only.

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6.29.1 Review or acceptance of Submittals shall not constitute approval of:

a. Dimensions, quantities, or field conditions;

b. Means, methods, techniques, sequences, or procedures of construction;

c. Safety precautions or programs;

d. Compliance with codes, ordinances, or permit requirements.

6.30 Use of Approved Submittals

No Work requiring a Shop Drawing, certification, or sample shall be commenced until the

Submittal has been reviewed and accepted by the Reviewer.

6.30.1 The Contractor shall maintain one (1) copy of each approved Submittal at the

Project site and make it available to the Project Manager and Architect upon request.

6.31 Responsibility Not Relieved

Review or acceptance of Submittals shall not relieve the Contractor of responsibility for:

a. Errors or omissions in Submittals;

b. Deviations from the Contract Documents, unless specifically approved in writing;

c. Coordination of the Work among subcontractors and suppliers.

6.31.1 Approval of Submittals shall not be construed as approval of a change in scope, cost, or Contract Time.

6.32 Timing of Submittals

The Contractor shall commence preparation and submission of required Submittals promptly following issuance of the Notice to Proceed so as not to delay the progress of the Work.

3. Change to Bid Form at #7: The section shall now read:

7. BIDDER will complete the Work for the following price: Work includes all work consisting of executing the project design, acquisition of all necessary permits and approvals, site work, stormwater facilities and construction of the Comfort Station and peripheral work as described in the Performance Specifications.

4. Change to the Sample Agreement, Article 1. Work: The section shall now read:

Article 1. WORK:

CONTRACTOR shall complete all Work as specified and indicated in the Contract Documents for the Comfort Station: White Marsh Park The work consists of executing the design, acquisition of all necessary permits and approvals and construction of a 730- square foot CMU building to serve as a public restroom and peripheral work as fully described in the Contract Documents. Refer to the Bid Documents for a complete description of the work.

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5. Change to the General Conditions, §6.13 Patent Fees & Royalties:

The section shall now read:

6.13 Patent Fees and Royalties: The CONTRACTOR will pay all license fees and royalties and assume all costs incident to the use of any invention, design, process or device which is the subject of patent rights or copyrights held by others excluding the architectural drawings and site plan provided by the Owner. He will indemnify and hold harmless the OWNER and the PROJECT MANAGER and anyone directly or indirectly employed by either of them from and against all claims, damages, losses and expenses

(including attorney’s fees) arising out of any infringement of such rights during or after completion of the Work, and shall defend all such claims in connection with any alleged infringement of such rights.

IV. NOTIFICATIONS

1. This addendum represents the third modification to the Solicitation or Contract Documents to date. Note: It is the bidder’s responsibility to check the solicitation sites to obtain addenda or other documents posted there prior to bidding.

2. Repeat note: Any advice shared orally shall hold no legal authority.

3. Repeat note: Addendum 2 revised the bid due date and time to 1:00 pm local time, Thursday, January 15, 2026. A public bid opening will follow immediately thereafter.

4. Repeat note: The bid opening is a public meeting at 1:00 pm local time, Thursday, January

15, 2026 which will take place as a “hybrid” meeting, both virtually and in person. Interested persons may physically attend the public bid opening or call in virtually with the credentials below.

Physical Meeting Location: Parks & Recreation Conference Room, 1945 4H Park Rd., Centreville MD 21617

Virtual link:

Microsoft Teams Need help?

Join the meeting now

Meeting ID: 295 881 616 282 44

Passcode: u3tV2cC9

Dial in by phone

+1 443-819-0696,,508881227# United States, Bel Air

Find a local number

Phone conference ID: 508 881 227# https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_NmExYjYxYzctYjliYi00MWQxLWI5MmItYmQ1ZGYzMTU1NWJh%40thread.v2/0?context=%7b%22Tid%22%3a%221c17f2ce-d99a-4e56-9585-f0007430a725%22%2c%22Oid%22%3a%2255b4f59b-fc00-40ce-bbbf-d7e62eb6e2ed%22%7d tel:+14438190696,,508881227 https://dialin.teams.microsoft.com/eaafccdc-c3b5-4e4e-a38f-0dddd4e0ef5f?id=508881227

Queen Anne’s County, Maryland Page 12 of 12 ITB: White Marsh Comfort Station – Addendum 3

If you require further information regarding the virtual meeting option or should you require accessibility accommodations, please contact beismeier@qac.org in advance of the meeting.

5. Repeat note: Please visit either of the posting sites below for updates on the status of the procurement.

Solicitation Posting Sites:

emma.maryland.gov

Search White Marsh Park Comfort Station or “BPM054342” and https://qac.org/Bids.aspx

Search White Marsh Park Comfort Station

6. Submissions: Repeat note: Upload your electronic bid by the deadline at https://qacmd.seamlessdocs.com/f/comfortstationwm mailto:beismeier@qac.org https://emma.maryland.gov/page.aspx/en/bpm/process_manage_extranet/85676 https://qac.org/bids.aspx?bidID=307 https://qacmd.seamlessdocs.com/f/comfortstationwm