Addendum 3 - 8-23-17.pdf
PDF 480 KB Posted
- Attached to
- Banking Services Request for Proposal
- Solicitation number
- 11116
- Issued by
- Eau Claire County, Wisconsin
About this file
This is Addendum 3 to a Request for Proposals issued by Dodge County, Wisconsin for banking services. The addendum provides clarifications and responses to thirteen vendor inquiries submitted prior to the August 28, 2017 question deadline. Key service requirements addressed include account structure flexibility, with the County indicating openness to alternatives such as zero balance accounts instead of sweep accounts; ACH Positive Pay filtering capabilities for approximately a dozen accounts currently, with anticipated expansion following implementation of a new ERP system; armored car services limited to one pickup stop per day with a maximum cash liability of $20,000 per stop (except during late July and early August); and remote deposit scanning requiring one scanner. The County confirmed the pickup address as 127 East Oak Street, Juneau, Wisconsin 53039 and clarified that proposals must follow the submission format specified in Section 4.1 #3 of the original RFP. The County Treasurer, Patti Hilker, indicated that sample account analysis statements for May through July 2017 were provided as reference materials.
The County clarified that it currently maintains no Positive Pay accounts but anticipates implementing the service across all county accounts going forward. The County does not order coins, currency, or cash straps, eliminating those service requirements from vendor proposals. The County confirmed that it does not currently utilize remote deposit scanning capabilities. These responses indicate the County is transitioning banking service requirements in conjunction with new enterprise resource planning system implementation and is seeking vendors capable of supporting enhanced account management and fraud prevention services as operational needs evolve.
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Text version
Dodge County Treasurer’s Office Administration Building
127 East Oak Street | Juneau, WI 53039
E-mail: philker@co.dodge.wi.us
Date: August 23, 2017
Addendum #3: Responses to Questions and Inquiries
Request for Proposals:
Banking Services
1. Question 1: Page 10, Section 2.1/2.2 Account Description/Required Services- Does the County require the main account attached to a sweep or can we accommodate by offering zero balance accounts and offer a different vehicle for investment purposes?
Response: Please quote what you have available to satisfy this requirement.
2. Question 2: Page 11, Section 2.2, #5, ACH Positive Pay - We have the capability of allowing you to authorize specific vendors to ACH debit your account, called an ACH Filter (indicated in the RFP as ACH Positive Pay). We also have the ability of placing an ACH block on accounts where any ACH debit trying to post is returned. How many accounts would need a filter.
Response: At this time there are approximately a dozen accounts that ACH from our main account, however this will change significantly as we move into the new ERP system. Anticipation is to have most vendors being able to ACH debit, thus needing a filter and how many would need a complete ACH block? At this time, I am uncertain on the complete ACH block question.
3. Question 3: Page 12, Section 2.2, #9, Armored Car services - Do you require just one stop per day for pickup/order delivery?
Response: Yes, anticipating remote deposit scanning of checks.
4. Question 4: Is the pickup address 127 East Oak Street Juneau, WI 53039?
Response: Yes
5. Question 5: What is your maximum cash liability per stop?
Response: $20,000 (with the exception of the last two weeks of July and the first week of
August).
6. Question 6: Page 12, Section 2.2, #10, Remote Deposit – How many scanners will you need provided to you?
Response: One will be acceptable.
7. Question 7: What kind do you currently use?
Response: We do not currently use remote deposit scanning.
8. Question 8: Page 19, Section 4.1, #3 General Instructions- Can an electronic version of the proposal be emailed or does it need to be on a Flash drive?
Response: Please follow as requested in 4.1 #3.
Dodge County Treasurer’s Office Administration Building
127 East Oak Street | Juneau, WI 53039
E-mail: philker@co.dodge.wi.us
9. Question 9: Attachment A – Do you have only one account on Positive Pay?
Response: None at this time, be it is anticipated to be on all county accounts going forward.
10. Question 10: How many times per month do you place orders for coin and currency?
Response: Zero. We do not order coins or currency.
11. Question 11: How many rolls of coin do you order per month?
Response: Zero
12. Question 12: How many straps of cash do you order per month?
Response: Zero
13. Question 13: Please provide three months of analysis statements for main account.
Response: PDF documents attached for May-June-July 2017. Note that several other accounts are also shown on these statements. The main account is GENERAL CHECKING ACCOUNT #7, and the SWEEP ACCOUNT is ACCOUNT #3.
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