Addendum_2.pdf
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- Attached to
- Lawn Maintenance for Brevard County Libraries
- Solicitation number
- B-6-26-15
- Issued by
- Brevard County, Florida
About this file
This is Addendum 2 to the Invitation to Bid (Bid No. B-6-26-15) issued by Brevard County Purchasing Services for lawn maintenance services at fifteen county library locations in Florida. The contract encompasses comprehensive mowing and grounds maintenance services across North and South Area lots, requiring contractors to furnish all labor, materials, tools, equipment, and trucking. Services include mowing, line trimming, edging, debris disposal, mulching, and irrigation service inspection, with approximately thirty-four annual mowing cycles per location, with higher frequency during summer months (June through October) and reduced frequency during winter months. The initial bid solicitation was released on November 24, 2025, with a deadline for questions at 5:00 PM on December 4, 2025, and sealed bid submissions required by 12:00 PM on December 18, 2025. The contract has a five-year term with potential pricing adjustments after twelve months, subject to written County approval. Eleven vendors submitted bids, with Ayopa Inc identified as the intended award recipient for both North and South Area lots.
The awarded contract value totals approximately $32,470, with Ayopa Inc submitting the lowest combined bids of $14,144 for the North Area and $18,326 for the South Area. Additional service rates are established at $65 per hour for labor and $55 per cubic yard for mulching. Contractors must possess a valid Florida occupational/business tax receipt and, if applying chemical weed control, a valid State of Florida certification or pest control operator license. Insurance requirements mandate $1,000,000 combined single limit general and auto liability coverage and workers' compensation insurance. Bidders must submit extensive documentation, including notarized bid forms, price sheets, equipment lists, employee rosters, reference forms, E-Verify registration, and foreign influence disclosures. No specific small business or disadvantaged enterprise set-asides were included in the solicitation.
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Text version
Purchasing Services 2725 Judge Fran Jamieson Way
Building C, Room 303 Viera, Florida 32940
LAWN MAINTENANCE FOR BREVARD COUNTY LIBRARIES
B-6-26-15
December 15, 2025
ADDENDUM 2
TO ALL PROSPECTIVE BIDDERS
This is an Addendum to and shall be considered as part of the original bid package for the above-mentioned bid. Please acknowledge receipt of Addendum 2 in space provided on Price Sheet.
Bidders are requested to acknowledge receipt of this addendum with their bid.
CLARIFICATION TO QUESTIONS RECEIVED:
Question 1: Do all the locations have sprinkler services? If not, which ones do have sprinkler systems?
Answer 1: Refer to the list below. Please keep in mind depending on budget availability and scheduling, the non-functioning units will be repaired within the five-year term of this bid.
Lot I: NORTH AREA
1. Mims/Scottsmoor Library Yes, Functioning Lot II: SOUTH AREA
9. Melbourne Beach Public
Library Yes, Functioning
2. N. Brevard Library Yes, NOT Functioning
10. Satellite Beach Public Library
Yes, NOT Functioning
3.Port St. John Library
11. West Melbourne Library
NOT Functioning
4.Central Reference Library Yes, Functioning
12. Dr. Martin Luther King, Jr.
Public Library Yes, NOT Functioning 5.Riverhouse & Constitution Park & River Bank
Yes, Functioning
13. Franklin DeGroodt Public Library
NO
6.Merritt Island Library
14. Palm Bay Public Library Yes, Functioning
7.Suntree/Viera Library Yes, Functioning
15. South Mainland Public
Library Yes, NOT Functioning 8.Cocoa Beach Public Library
Question 2: Can I include a subcontract to do the sprinkler system if I don't have a license?
Answer 2: Yes, refer to Scope of Services Section 2.
Question 3: Please provide us with the previous contract.
Answer 3: There is no formal contract; this bid is a term agreement. Once the bid is awarded, the vendor will receive a purchase order. Please see below the Notice of Award from the previous bid.
Please note that the bid opening date and time remains Thursday, December 18, 2025 @ 12:00 PM.
All other terms and conditions remain unchanged.
Sincerely, Mary Bowers Procurement Manager
END OF ADDENDUM 2
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