Addendum 2.pdf

Date Printed: Jul 10, 2025 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05

Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130

State of West Virginia Centralized Request for Quote

Construction

Proc Folder: 1713334 Reason for Modification:

Doc Description: Construction:

HVAC - Williamstown WVANG Addendum No. 2

Proc Type: Central Purchase Order

Date Issued Solicitation Closes Solicitation No Version

2025-07-10 2025-07-17 13:30 CRFQ 0603 ADJ2500000042 3

BID RECEIVING LOCATION

BID CLERK

DEPARTMENT OF ADMINISTRATION

PURCHASING DIVISION

2019 WASHINGTON ST E

CHARLESTON WV 25305

US

VENDOR

Vendor Customer Code:

Vendor Name :

Address :

Street :

City :

State : Country : Zip :

Principal Contact :

Vendor Contact Phone: Extension:

FOR INFORMATION CONTACT THE BUYER

David H Pauline 304-558-0067 david.h.pauline@wv.gov

Vendor Signature X FEIN# DATE

All offers subject to all terms and conditions contained in this solicitation

Date Printed: Jul 10, 2025 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05

ADDITIONAL INFORMATION

Addendum No. 2

To provide drawings, see the attached.

To provide an inventory list, see the attached.

To provide responses to the vendor technical questions, see the attached.

Bid opening date and time remain July 17, 2025, at 1:30 pm., est.

No other changes.

INVOICE TO SHIP TO

ADJUTANT GENERALS

OFFICE

ADJUTANT GENERALS

OFFICE

1707 COONSKIN DR 1001 ARMY RD

(304)791-4141

CHARLESTON WV KINGWOOD WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 (12) RTUs, (3) HVU's, (1) MAU Complete

Building Autoi

1.00000 LS

Comm Code Manufacturer Specification Model #

72151207

Extended Description:

(12) RTUs, (3) HVU's, (1) MAU and Complete Building Automation Replacement

SCHEDULE OF EVENTS

Line Event Event Date 1 Mandatory Prebid Meeting at 10:00 am., est. 2025-06-25 2 Vendor Technical Questions Due By 11:00 am., est. 2025-07-10

SOLICITATION NUMBER: CRFQ ADJ2500000042

Addendum Number: 2

The purpose of this addendum is to modify the solicitation identified as (“ADJ2500000042”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

☐ Modify bid opening date and time.

☐ Modify specifications of product or service being sought.

☒ Attachment of vendor questions and responses.

☐ Attachment of pre-bid sign-in sheet.

☐ Correction of error.

☒ Other.

Description of Modification to Solicitation:

To provide drawings, see the attached.

To provide an inventory list, see the attached.

To provide responses to the vendor technical questions, see the attached.

Bid opening date and time remain July 17, 2025, at 1:30 pm., est.

No other changes.

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

HVAC INVENTORY usl( S FOR THE FACILITIES

Facility: Manufacturer of unit model serial voltage single or 3 phase Refrigerant belt 'iize filter size room use Condition

RTUJ YSC048 345100120 460 N/A

i------·----

RTU1 YSC048 345100206 460

3 R22 3.81bs

3 R22 3.Slbs N/A rnu11 YSC072 344101497 460 3 R22 7L8s AX31 RTUS YSC090 345100226 460 3 R22 11.5 LB AX3l

RTU6

Trane

Trane Trane Trane

YSC048 345100128 460 3 R22 3.8 LB N/A

RTU7 ANON 50311 200312ANG 460 3 R-4228 13.3 N/A

20x30x1{2 1, lass room

20x25x1(2 Medical 16x25x2(4 104th 16X25x2(4 BN 20x25x1{2 r.wm

24x24x2(8 Drill floor

RTUS Trane YSC048 3451.00127 460 3 R22 3.8L8s N/A 20x2Sx1(2 Hallway HTU9 Trane YCC018 34520WF2 460 3 R22 3.75LB N/A 20x20xl(l medical supply RTUJO ·1 rane YSC102 345100182 460 3 R22 7LBs AX34 20x25x2(4 library RTU] 1 Trcrne YCD150D4 34510041D 460 3 R22 9.4LBs BX62 20X20x2(2 kitchen 20x25x2(4)

RTU12 T1·ane YSC033 16111003 460 3 R-410A 3.2 N/A custom(2) lab

RTU13 Trane YCD150 345100400 460 3 R22 9.4lB) BXG2 2bx2Sx2(4 classroom 2Dx20x2(2) HVU#l Trane GRAA10 345100127 460 3 N/A /\J8 16x20x2 supply

HVU#2 Trnne GRCA25 F03K09354 460 3 N/A A41 20x20x2 maintnance bay

:HVl.1#3 Trc1ne GRCA30 F031<09356 460 3 N/A B40 1 Gx20x2 locker room

HVAC INVENTORY usl( S FOR THE FACILITIES

Facility: Manufacturer of unit model serial voltage single or 3 phase Refrigerant belt 'iize filter size room use Condition

RTUJ YSC048 345100120 460 N/A

i------·----

RTU1 YSC048 345100206 460

3 R22 3.81bs

3 R22 3.Slbs N/A rnu11 YSC072 344101497 460 3 R22 7L8s AX31 RTUS YSC090 345100226 460 3 R22 11.5 LB AX3l

RTU6

Trane

Trane Trane Trane

YSC048 345100128 460 3 R22 3.8 LB N/A

RTU7 ANON 50311 200312ANG 460 3 R-4228 13.3 N/A

20x30x1{2 1, lass room

20x25x1(2 Medical 16x25x2(4 104th 16X25x2(4 BN 20x25x1{2 r.wm

24x24x2(8 Drill floor

RTUS Trane YSC048 3451.00127 460 3 R22 3.8L8s N/A 20x2Sx1(2 Hallway HTU9 Trane YCC018 34520WF2 460 3 R22 3.75LB N/A 20x20xl(l medical supply RTUJO ·1 rane YSC102 345100182 460 3 R22 7LBs AX34 20x25x2(4 library RTU] 1 Trcrne YCD150D4 34510041D 460 3 R22 9.4LBs BX62 20X20x2(2 kitchen 20x25x2(4)

RTU12 T1·ane YSC033 16111003 460 3 R-410A 3.2 N/A custom(2) lab

RTU13 Trane YCD150 345100400 460 3 R22 9.4lB) BXG2 2bx2Sx2(4 classroom 2Dx20x2(2) HVU#l Trane GRAA10 345100127 460 3 N/A /\J8 16x20x2 supply

HVU#2 Trnne GRCA25 F03K09354 460 3 N/A A41 20x20x2 maintnance bay

:HVl.1#3 Trc1ne GRCA30 F031<09356 460 3 N/A B40 1 Gx20x2 locker room

DEPARTMENT OF THE ARMY

JOINT FORCES HEADQUARTERS WEST VIRGINIA

1707 COONSKIN DRIVE

CHARLESTON, WEST VIRGINIA 25311-1026

July 10, 2025

ADDENDUM NO. 1- CRFQ-ADJ2500000042

RE: Construction: HVAC - Williamstown WVANG West Virginia Army National Guard Camp Dawson, Kingwood, WV

TO: Prospective Bidders

FROM: West Virginia Army National Guard

NOTE: This Addendum forms a part of the Contract Documents and modifies the original

Bidding Documents.

PART 1 – INFORMATION FOR BIDDERS

Bid opening date remains July 17, 2025 @ 1:30 pm EST

PART 2 – BIDDERS’ QUESTIONS AND RESPONSES

Question No. 1: Can you provide a list of all model and serial numbers for the equipment that you want replaced.

Response No. 1: Yes. See PDF attachment. RTU-2 IS NOT BEING REPLACED.

Question No. 2: The air balance is just a total air flow of new unit correct, and not a complete rebalance of every grill in the building.

Response No. 2: Yes

Question No. 3: Do units need to be back up and running same day or do we have the option to change out more than 1 couple a day then go back through and get them running.

Response No. 3: The contractor can change out a couple of units at a time. They must have them operational before starting on new ones.

Question No 4: Are there any drawings available to assist with the bidding process? If yes, can they be provided to Bidders

Response No. 4: Yes, is attached

Question No. 5: We assume that the existing lightning protection system aerials will be removed and reinstalled on the new equipment. Will recertification of the system be required and will the costs be the responsibility of the Contractor or the Owner?

Response No. 5: They will need to be tested to make sure that they are functional and that will be at the contractor’s expense.

Question No. 6: Due to the July 4th holiday weekend and needing to schedule follow-up site visit(s) for subcontractors, we are requesting a one-week extension of the Bid date.

Response No. 6: This has already been addressed. Bid Opening is now 7/17/25.

Question No. 7 Is there an available existing equipment list with model/ serial numbers available?

Response No. 7 See Response No. 1

Question No. 8 Are there any drawings available to assist with the bidding process? If yes, can they be provided to Bidders?

Response No. 8 See Response No. 4

Question No. 9 We understand that the existing roof is Firestone brand and was installed in the past few years. Please provide actual date of completion and the installing Contractors name and contact information.

Response No. 9 Murray Sheet Metal. It was completed in June of 2023.

Question No. 10 Many of the rooftop units’ nameplate data was not legible. Will the

Addendum address the sizes, capacities, etc. for the new equipment?

Response No. 10 Yes

Question No. 11 Some of the existing equipment does not have equipment ID labels, or the labels are faded. Will the Addendum provide equipment ID (RTU-1, 2, ……) for the Contractor’s use in coordination.

Response No. 11 Yes.

END OF ADDENDUM

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.: CRFQ ADJ2500000042

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.

Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

☒ Addendum No. 1 ☐ Addendum No. 6

☒ Addendum No. 2 ☐ Addendum No. 7

☐ Addendum No. 3 ☐ Addendum No. 8

☐ Addendum No. 4 ☐ Addendum No. 9

☐ Addendum No. 5 ☐ Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.