Addendum 1.pdf
PDF 2 MB Posted
- Attached to
- Construction: HVAC - Williamstown WVANG
- Solicitation number
- CRFQ-0603-ADJ2500000042-3
- Issued by
- Upshur County, West Virginia
About this file
This document is an Addendum No. 1 for a Centralized Request for Quote (CRFQ) issued by the West Virginia Department of Administration Purchasing Division for a construction project at the Williamstown WVANG (West Virginia Air National Guard) facility. The solicitation (CRFQ ADJ2500000042) involves a comprehensive HVAC replacement, specifically including (12) Roof Top Units (RTUs), (3) HVU's, (1) MAU, and a complete building automation system replacement. The mandatory pre-bid meeting was held on June 25, 2025, and the addendum adjusts key dates, moving the vendor technical questions deadline to July 10, 2025, at 11:00 am EST, and shifting the bid opening date to July 17, 2025, at 1:30 pm EST.
The project is a lump sum procurement with a single line item for the complete HVAC and building automation replacement, to be delivered to the Adjutant General's Office, with invoice and shipping addresses in Charleston and Kingwood, West Virginia, respectively. The addendum includes pre-bid meeting sign-in sheets, indicating multiple vendor representatives attended the mandatory meeting. The solicitation requires vendors to acknowledge receipt of the addendum, with failure to do so potentially resulting in bid disqualification. The procurement is structured as a central purchase order, with the buyer contact being David H. Pauline, who can be reached at david.h.pauline@wv.gov or 304-558-0067 for any additional information or questions.
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Text version
Date Printed: Jul 1, 2025 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Centralized Request for Quote
Construction
Proc Folder: 1713334 Reason for Modification:
Doc Description: Construction:
HVAC - Williamstown WVANG Addendum No. 1
Proc Type: Central Purchase Order
Date Issued Solicitation Closes Solicitation No Version
2025-07-01 2025-07-17 13:30 CRFQ 0603 ADJ2500000042 2
BID RECEIVING LOCATION
BID CLERK
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
2019 WASHINGTON ST E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
David H Pauline 304-558-0067 david.h.pauline@wv.gov
Vendor Signature X FEIN# DATE
All offers subject to all terms and conditions contained in this solicitation
Date Printed: Jul 1, 2025 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05
ADDITIONAL INFORMATION
Addendum No.1
To provide copies of the Prebid Meeting sign-in sheets, see attached.
To move the Vendor Technical questions deadline to July 10, 2025, at 11:00 am., est.
To move the Bid Opening Date and time to July 17, 2025, at 1:30 pm., est.
No other changes.
INVOICE TO SHIP TO
ADJUTANT GENERALS
OFFICE
ADJUTANT GENERALS
OFFICE
1707 COONSKIN DR 1001 ARMY RD
(304)791-4141
CHARLESTON WV KINGWOOD WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 (12) RTUs, (3) HVU's, (1) MAU Complete
Building Autoi
1.00000 LS
Comm Code Manufacturer Specification Model #
72151207
Extended Description:
(12) RTUs, (3) HVU's, (1) MAU and Complete Building Automation Replacement
SCHEDULE OF EVENTS
Line Event Event Date 1 Mandatory Prebid Meeting at 10:00 am., est. 2025-06-25 2 Vendor Technical Questions Due By 11:00 am., est. 2025-07-10
SOLICITATION NUMBER: CRFQ ADJ2500000042
Addendum Number: 1
The purpose of this addendum is to modify the solicitation identified as (“ADJ2500000042”) to reflect the change(s) identified and described below.
Applicable Addendum Category:
☒ Modify bid opening date and time.
☐ Modify specifications of product or service being sought.
☐ Attachment of vendor questions and responses.
☒ Attachment of pre-bid sign-in sheet.
☐ Correction of error.
☒ Other.
Description of Modification to Solicitation:
1. To provide copies of the prebid meeting, see attached
2. Technical question deadline July 10th at 11:00am
3. Bid opening date July 17th at 1:30pm
4. No other changes.
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
ADDENDUM ACKNOWLEDGEMENT FORM
SOLICITATION NO.: CRFQ ADJ2500000042
Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.
Failure to acknowledge addenda may result in bid disqualification.
Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.
Addendum Numbers Received:
(Check the box next to each addendum received)
☒ Addendum No. 1 ☐ Addendum No. 6
☐ Addendum No. 2 ☐ Addendum No. 7
☐ Addendum No. 3 ☐ Addendum No. 8
☐ Addendum No. 4 ☐ Addendum No. 9
☐ Addendum No. 5 ☐ Addendum No. 10
I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.
Company
Authorized Signature
Date
NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.
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