addendum-2-bid-2864-24.pdf
PDF 188 KB Posted
- Solicitation number
- Bid 2864-24
- Issued by
- Belknap County, New Hampshire
About this file
This is Addendum #2 to Bid Invitation #2864-24 issued by the State of New Hampshire Division of Procurement and Support Services for UPS Maintenance, Inspection, Repair, Parts, and Replacement Services. The addendum addresses 15 questions and clarifications submitted by prospective vendors regarding the scope of work, equipment specifications, and contract terms. Key clarifications include confirmation that site addresses will be provided after contract implementation, that quarterly usage reporting will be tracked by county and department as specified in the bid document, and that local entities may voluntarily leverage the statewide contract by issuing their own purchase orders. The addendum specifies that Olympian and Kohler generators have been removed from the original offer sheet and vendors may submit pricing for UPS services only. Equipment list corrections were made, including confirmation that Belknap's second unit is an Olympian G-150-2020 generator and that Grafton's APC unit model number is SRT1500RMXLA. The bid closing date is January 18, 2024, at 11:00 AM, with the final day for questions and clarifications being January 16, 2024.
Proactive component replacement is not covered by annual maintenance fees and requires separate quotes and agency approval before work is performed. Battery markup is capped at 10 percent, consistent with parts markup limitations. The updated offer sheet now incorporates pricing for the possible two-year contract extension period beyond the five-year base term. Health checks for additional UPS units added to the contract should be priced consistently with existing contract health check rates. Site accessibility varies, with some locations being drive-up accessible and others potentially gated, though four-wheel-drive vehicle requirements and exact drive distances to equipment cannot be determined at this time. All changes noted in this addendum supersede previously submitted documents and must be included with bid submissions. The purchasing agent is Lincoln Adams, with questions to be directed to Lincoln.J.Adams@DAS.NH.Gov.
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Other files
| File | Type | Posted |
|---|---|---|
| addendum-1-bid-2864-24.pdf | ||
| addendum-3-bid-2864-24.pdf | ||
| bid-2864-24-award.pdf | ||
| bid-2864-24.pdf | ||
| addendum-2-bid-2864-24.pdf | ||
| attachment-1-bid-2864-24-rev2.xlsx | XLSX spreadsheet |
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Text version
STATE OF NEW HAMPSHIRE
DIVISION OF PROCUREMENT AND SUPPORT SERVICES
BUREAU OF PURCHASE AND PROPERTY
STATE HOUSE ANNEX
25 CAPITOL STREET
CONCORD, NEW HAMPSHIRE 03301-6398
Date of Change: January 10, 2024
ADDENDUM # 02 TO BID INVITATION #2864-24
DATE AND TIME OF BID CLOSING: 1/18/2024 11:00 AM
FOR: UPS MAINTENANCE, INSPECTION, REPAIR, PARTS, AND REPLACEMENT SERVICES
• QUESTION 1: Can the site addresses be provided for all equipment listed?
STATE RESPONSE: Listed equipment is by county and all address locations will be provided for units by agencies after contract implementation.
• QUESTIONS 2: For the required usage reports….will these be per county, per county department, etc.?
STATE RESPONSE: The quarterly usage reporting requirements are listed on page 4 of the bid document under USAGE REPORTING:
• QUESTIONS 3: What will be the purchase process….is it up to the county(ies) to issue POs, county departments, or will it be ordered by the state, is it possible/likely that not all the counties listed would move forward with this contract?
STATE RESPONSE: The local entitles can choose whether to leverage the Statewide contract to support their environments. If they choose to utilize the contract, they will need to issue their own PO’s.
• QUESTIONS 4: Is proactive component replacement to be covered by the annual fees, or is proactive component quotable/billable?
STATE RESPONSE: Proactive component replacement is not covered by the annual fees. A quote will need to be generated, and approved by the agency/entity before any replacement work is performed.
• QUESTIONS 5: Is battery mark up max amount 10% (same as parts)?
STATE RESPONSE: Yes
• QUESTIONS 6: Where do we list pricing for the possible additional 2 years beyond the 5 year base?
STATE RESPONSE: The offer sheet has been updated to incorporate pricing for possible contract extension period. Please use the updated offer sheet.
• QUESTIONS 7: The equipment list includes generators (Olympian & Kohler). The SOW does not list generator work. Please advise. Also, provide generator size(s) and serial #s.
STATE RESPONSE: Olympian and Kohler Generators have been removed from the offer sheet. Please use the updated offer sheet.
• QUESTIONS 8: Can we submit pricing for UPS services only, not including the generators?
STATE RESPONSE: Yes. Olympian and Kohler Generators have been removed from the offer sheet. Please use the updated offer sheet.
• QUESTION 9: Are the “health checks” billable (in the event the state wishes to cover additional UPS units)?
STATE RESPONSE: For any UPS units that entities want to add to the contract, the vendor should provide a rate for performing a health check that is consistent with the contract health check rates.
• QUESTION 10: Are the sites drive up or gated?
STATE RESPONSE: Some sites are drive up and some may or may not be gated.
• QUESTION 11: Is 4x4 needed for any site?
STATE RESPONSE: It is possible for some sites but cannot be determined at this time.
• QUESTION 12: Can we drive within 50’ of each generator?
STATE RESPONSE: This will vary by location.
• QUESTION 13: Do you have the serial numbers for each generator?
STATE RESPONSE: Generators were removed from the offer sheet. Please use the updated offer sheet.
• QUESTION : Belknap second unit appears to be an Olympian generator part number, but has Mitsubishi as the manufacturer, can you confirm the OEM & model please?
STATE RESPONSE: Manufacturer is Olympian. G-150-2020. Please use updated offer sheet.
• QUESTION 15: Can you clarify the APC part number at Grafton, “UPSAPC92xx”?
STATE RESPONSE: The correct model number is SRT1500RMXLA. This has been corrected. Please use the updated offer sheet.
Line 12 Model number corrected to read:
Offer Sheet Added to Merrimack County to Read:
PLEASE USE THE UPDATED OFFER SHEET.
ONLY THE UPDATED OFFER SHEET WILL BE ACCEPTED.
Last day for any questions, clarifications and/or requested changes need to be reported to Lincoln Adams at Lincoln.J.Adams@DAS.NH.Gov by 1/16/24 as listed on page 2 of the bid document under TIMELINE:
PURCHASING AGENT: LINCOLN ADAMS
Email: NH.Purchasing@das.nh.gov
NOTE: ALL CHANGES TO BID SOLICITATION NOTED IN ADDENDUMS WILL SUPERSEDE
PREVIOUSLY SUBMITTED DOCUMENTS AND MUST BE SUBMITTED WITH THE BID. ALL OTHER
SPECIFICATIONS REMAIN UNCHANGED AND VALID.
RESPONDENT BUSINESS NAME: ______________________________________________________________
ADDRESS: __________________________________________________________________________________
PRINT NAME: __________________________________SIGNATURE: ________________________________
TEL. NO.____________________________ EMAIL ADDRESS: _______________________________________
Please visit: https://das.nh.gov/purchasing/vendorresources.aspx (click on “Bid and Proposals”) for complete bid and addendums.
mailto:Lincoln.J.Adams@DAS.NH.Gov mailto:NH.Purchasing@das.nh.gov https://das.nh.gov/purchasing/vendorresources.aspx
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