addendum-2-bid-2864-24.pdf
PDF 188 KB Posted
- Solicitation number
- Bid 2864-24
- Issued by
- Belknap County, New Hampshire
About this file
This Addendum #2 to Bid Invitation #2864-24 issued by the State of New Hampshire Division of Procurement and Support Services modifies the original solicitation for UPS Maintenance, Inspection, Repair, Parts and Replacement Services. The bid closing date is January 18, 2024 at 11:00 AM. The contract will serve multiple counties across New Hampshire, with specific equipment site addresses to be provided by agencies after contract implementation. Local entities may choose to leverage this statewide contract by issuing their own purchase orders, and participation is optional across the listed counties. The solicitation originally included generators (Olympian and Kohler models), which have been removed from the offer sheet, allowing vendors to submit pricing for UPS services only. The contract term consists of a five-year base period with possible extension pricing for an additional two years.
Key pricing and operational modifications include clarification that proactive component replacement is not covered under annual fees and requires separate quotes and agency approval before execution. Battery markups are capped at 10 percent, consistent with parts markups. Quarterly usage reporting requirements apply to participating entities. Health checks for additional UPS units added to the contract should be priced at rates consistent with the contract's established health check rates. The updated offer sheet supersedes all previous documents and must be used for bid submission. The purchasing agent, Lincoln Adams, is accepting questions through January 16, 2024, and all changes noted in this addendum take precedence over previously submitted documentation.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| addendum-1-bid-2864-24.pdf | ||
| addendum-3-bid-2864-24.pdf | ||
| bid-2864-24-award.pdf | ||
| bid-2864-24.pdf | ||
| attachment-1-bid-2864-24-rev2.xlsx | XLSX spreadsheet |
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Text version
STATE OF NEW HAMPSHIRE
DIVISION OF PROCUREMENT AND SUPPORT SERVICES
BUREAU OF PURCHASE AND PROPERTY
STATE HOUSE ANNEX
25 CAPITOL STREET
CONCORD, NEW HAMPSHIRE 03301-6398
Date of Change: January 10, 2024
ADDENDUM # 02 TO BID INVITATION #2864-24
DATE AND TIME OF BID CLOSING: 1/18/2024 11:00 AM
FOR: UPS MAINTENANCE, INSPECTION, REPAIR, PARTS, AND REPLACEMENT SERVICES
• QUESTION 1: Can the site addresses be provided for all equipment listed?
STATE RESPONSE: Listed equipment is by county and all address locations will be provided for units by agencies after contract implementation.
• QUESTIONS 2: For the required usage reports….will these be per county, per county department, etc.?
STATE RESPONSE: The quarterly usage reporting requirements are listed on page 4 of the bid document under USAGE REPORTING:
• QUESTIONS 3: What will be the purchase process….is it up to the county(ies) to issue POs, county departments, or will it be ordered by the state, is it possible/likely that not all the counties listed would move forward with this contract?
STATE RESPONSE: The local entitles can choose whether to leverage the Statewide contract to support their environments. If they choose to utilize the contract, they will need to issue their own PO’s.
• QUESTIONS 4: Is proactive component replacement to be covered by the annual fees, or is proactive component quotable/billable?
STATE RESPONSE: Proactive component replacement is not covered by the annual fees. A quote will need to be generated, and approved by the agency/entity before any replacement work is performed.
• QUESTIONS 5: Is battery mark up max amount 10% (same as parts)?
STATE RESPONSE: Yes
• QUESTIONS 6: Where do we list pricing for the possible additional 2 years beyond the 5 year base?
STATE RESPONSE: The offer sheet has been updated to incorporate pricing for possible contract extension period. Please use the updated offer sheet.
• QUESTIONS 7: The equipment list includes generators (Olympian & Kohler). The SOW does not list generator work. Please advise. Also, provide generator size(s) and serial #s.
STATE RESPONSE: Olympian and Kohler Generators have been removed from the offer sheet. Please use the updated offer sheet.
• QUESTIONS 8: Can we submit pricing for UPS services only, not including the generators?
STATE RESPONSE: Yes. Olympian and Kohler Generators have been removed from the offer sheet. Please use the updated offer sheet.
• QUESTION 9: Are the “health checks” billable (in the event the state wishes to cover additional UPS units)?
STATE RESPONSE: For any UPS units that entities want to add to the contract, the vendor should provide a rate for performing a health check that is consistent with the contract health check rates.
• QUESTION 10: Are the sites drive up or gated?
STATE RESPONSE: Some sites are drive up and some may or may not be gated.
• QUESTION 11: Is 4x4 needed for any site?
STATE RESPONSE: It is possible for some sites but cannot be determined at this time.
• QUESTION 12: Can we drive within 50’ of each generator?
STATE RESPONSE: This will vary by location.
• QUESTION 13: Do you have the serial numbers for each generator?
STATE RESPONSE: Generators were removed from the offer sheet. Please use the updated offer sheet.
• QUESTION : Belknap second unit appears to be an Olympian generator part number, but has Mitsubishi as the manufacturer, can you confirm the OEM & model please?
STATE RESPONSE: Manufacturer is Olympian. G-150-2020. Please use updated offer sheet.
• QUESTION 15: Can you clarify the APC part number at Grafton, “UPSAPC92xx”?
STATE RESPONSE: The correct model number is SRT1500RMXLA. This has been corrected. Please use the updated offer sheet.
Line 12 Model number corrected to read:
Offer Sheet Added to Merrimack County to Read:
PLEASE USE THE UPDATED OFFER SHEET.
ONLY THE UPDATED OFFER SHEET WILL BE ACCEPTED.
Last day for any questions, clarifications and/or requested changes need to be reported to Lincoln Adams at Lincoln.J.Adams@DAS.NH.Gov by 1/16/24 as listed on page 2 of the bid document under TIMELINE:
PURCHASING AGENT: LINCOLN ADAMS
Email: NH.Purchasing@das.nh.gov
NOTE: ALL CHANGES TO BID SOLICITATION NOTED IN ADDENDUMS WILL SUPERSEDE
PREVIOUSLY SUBMITTED DOCUMENTS AND MUST BE SUBMITTED WITH THE BID. ALL OTHER
SPECIFICATIONS REMAIN UNCHANGED AND VALID.
RESPONDENT BUSINESS NAME: ______________________________________________________________
ADDRESS: __________________________________________________________________________________
PRINT NAME: __________________________________SIGNATURE: ________________________________
TEL. NO.____________________________ EMAIL ADDRESS: _______________________________________
Please visit: https://das.nh.gov/purchasing/vendorresources.aspx (click on “Bid and Proposals”) for complete bid and addendums.
mailto:Lincoln.J.Adams@DAS.NH.Gov mailto:NH.Purchasing@das.nh.gov https://das.nh.gov/purchasing/vendorresources.aspx
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