attachment-1-bid-2864-24-rev2.xlsx

This is a bid attachment form for RFB 2864-24 issued by the State of New Hampshire for UPS maintenance, inspection, repair, parts, and replacement services. The solicitation covers 80 pieces of uninterruptible power supply (UPS) equipment distributed across nine counties in New Hampshire: Belknap, Carroll, Cheshire, Coos, Grafton, Hillsborough, Merrimack, Rockingham, Strafford, and Sullivan. Equipment is currently listed only in Coos (1 unit), Grafton (17 units), Hillsborough (4 units), Merrimack (55 units), and Rockingham (3 units), with various manufacturers represented including APC, Eaton, Mitsubishi, Schneider Electric, and others. The contract term runs for five years from May 2024 through April 2029, with optional extensions through April 2031. Services include major semi-annual preventive maintenance performed twice annually, with agencies having the option to receive only one annual service at half the stated rate.

Vendors must submit pricing for all yellow-highlighted cells to be considered for award. The pricing structure requires bidders to provide annual maintenance rates for each of the five contract years, with a separate 5-year term total calculation. Additionally, vendors must provide labor rates by county and service category, including normal business hours (Monday through Friday, 8:00 am to 4:30 pm), after-hours (4:31 pm to 7:59 am), and weekend and holiday services, with separate rates for Years 1-2, Years 3-4, Year 5, and Years 6-7. Years 6 and 7 are expressly noted as not being considered for award purposes but are included for potential contract extensions. The document notes that bidders must provide labor rates for all counties, including those with no currently listed equipment, for future usage purposes.