addendum-3-bid-2864-24.pdf
PDF 206 KB Posted
- Solicitation number
- Bid 2864-24
- Issued by
- Belknap County, New Hampshire
About this file
This is Addendum #3 to Bid Invitation #2864-24 issued by the State of New Hampshire, Division of Procurement and Support Services, for UPS Maintenance, Inspection, Repair, Parts, and Replacement Services. The addendum addresses three vendor questions and clarifications regarding equipment specifications and service pricing structures. The bid closing date has been modified to January 25, 2024 at 11:00 AM EST, with the last day for questions, clarifications, and requested changes extended to January 22, 2024. The contract implementation date is scheduled for May 1, 2023. Key clarifications include confirmation that a Liebert unit specified in the bid is 45 KVA, and a model designation error has been corrected from Schneider Electric AOC360 to APC360 for the quantity of four units listed.
Regarding pricing and service terms, the State has clarified that vendors must bid on all highlighted cells to be considered and should provide annual rate pricing for each line item. For Major Semi-Annual Maintenance services, vendors should price based on two preventative maintenance services per year, with the understanding that if an agency requests only one annual service, the cost will be half of the Major Semi-Annual rate. The State has explicitly rejected vendor requests to adjust pricing language to separately account for 24/7 emergency services coverage, stating that the current bidding structure will not result in double payment for emergency services. All changes noted in this addendum supersede previously submitted documents and must be included with the bid submission. The purchasing agent is Lincoln Adams, and complete bid documents and addendums are available on the New Hampshire Department of Administrative Services website.
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Other files
| File | Type | Posted |
|---|---|---|
| addendum-1-bid-2864-24.pdf | ||
| bid-2864-24-award.pdf | ||
| bid-2864-24.pdf | ||
| addendum-2-bid-2864-24.pdf | ||
| attachment-1-bid-2864-24-rev2.xlsx | XLSX spreadsheet |
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Text version
STATE OF NEW HAMPSHIRE
DIVISION OF PROCUREMENT AND SUPPORT SERVICES
BUREAU OF PURCHASE AND PROPERTY
STATE HOUSE ANNEX
25 CAPITOL STREET
CONCORD, NEW HAMPSHIRE 03301-6398
Date of Change: January 17, 2024
ADDENDUM # 03 TO BID INVITATION #2864-24
DATE AND TIME OF BID CLOSING: 1/25/2024 11:00 AM
FOR: UPS MAINTENANCE, INSPECTION, REPAIR, PARTS, AND REPLACEMENT SERVICES
• QUESTION 16: Line 28 on the new sheet what Kva is the Liebert
STATE RESPONSE: 45 Kva
QUESTIONS 17: We are requesting adjusted language for below:
Instructions: Vendors are to fill out each of the "Annual Rate" of service columns for each line item. It is understood that Major Semi-Annual Maintenance Rate is for two (2) Semi Annual Preventative Maintenance services per year. Should an agency choose to only receive one (1) annual service it is understood that the cost will be half of the Major Semi-Annual rate.
A vendors must bid on all yellow highlighted cells to be considered for the bid.
Since this is a “full-service” agreement where 24x7 emergency services are included in the annual fee, the above language will result in highly inflated pricing. We need to ensure that we’re compensated for the “full-service” portion of the annual fee in the cost of (1)PM as the sites have the option to get 1 or 2 PMs. Essentially the sites would be paying for the 24x7 service portion 2x. The previous RFP had the 1st PM priced out, then the 2nd PM priced separately in case the site(s) requested. Please advise.
STATE RESPONSE: No. The current language will not be adjusted. If a site requests only 1 PM, it will be half of the major semi-annual rate. The State will not be paying 2x for 24/7 service. Minor inspections that are not part of an annual or semi-annual service will be based labor rates and materials.
Vendors pricing should be listed for the model listed to receive 2 PM’s per year.
Vendors should NOT input pricing for Major Semi-Annual Maintenance Cost based on the quantity listed, but rather a single models cost for a 2PM per year service. The quantity listed is just for vendors informational purposes.
Again, vendors should input their pricing for that specific model and NOT base their pricing off of quantity listed. Should you have further specific questions or comments on this please submit them via e-mail to Lincoln Adams at Lincoln.J.Adams@DAS.NH.Gov
QUESTION 18: Can more information be provided for the Schneider Electric AOC360, qty 4, equipment? I have not been able to identify that model.
STATE RESPONSE: This is a typo and should read APC360.
mailto:Lincoln.J.Adams@DAS.NH.Gov
Bid TIMELINE currently reads:
TIMELINE:
The timeline below is provided as a general guideline and is subject to change. Unless stated otherwise, consider the dates below a “no later than” date.
12/18/2023 Bid Solicitation distributed on or by 01/16/2023 Last day for questions, clarifications, and/or requested changes to bid 01/18/2024 11:00 AM (EST) Bid Closing 05/01/2023 Implementation of Contract
BID TIMELINE CHANGED TO READ:
TIMELINE:
The timeline below is provided as a general guideline and is subject to change. Unless stated otherwise, consider the dates below a “no later than” date.
12/18/2023 Bid Solicitation distributed on or by 01/22/2023 Last day for questions, clarifications, and/or requested changes to bid 01/25/2024 11:00 AM (EST) Bid Closing 05/01/2023 Implementation of Contract
PURCHASING AGENT: LINCOLN ADAMS
Email: NH.Purchasing@das.nh.gov
NOTE: ALL CHANGES TO BID SOLICITATION NOTED IN ADDENDUMS WILL SUPERSEDE
PREVIOUSLY SUBMITTED DOCUMENTS AND MUST BE SUBMITTED WITH THE BID. ALL OTHER
SPECIFICATIONS REMAIN UNCHANGED AND VALID.
RESPONDENT BUSINESS NAME: ______________________________________________________________
ADDRESS: __________________________________________________________________________________
PRINT NAME: __________________________________SIGNATURE: ________________________________
TEL. NO.____________________________ EMAIL ADDRESS: _______________________________________
Please visit: https://das.nh.gov/purchasing/vendorresources.aspx (click on “Bid and Proposals”) for complete bid and addendums.
mailto:NH.Purchasing@das.nh.gov https://das.nh.gov/purchasing/vendorresources.aspx
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