ADDENDUM 2 ARFQ DEP24-61.pdf

AGENCY SOLICITATION NUMBER – ARFQ DEP2400000061

Addendum Number: _2___

The Purpose of this addendum is to modify the solicitation identified as (“Agency Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[X] Modify bid opening date and time

[X] Modify specification of product or service being sought

[x] Attachment of vendor questions and responses

[X] Attachment of pre-bid sign-in sheet

[] Correction of error

[] Other

Description of Modification to Solicitation:

This Addendum issued to publish and distribute the attached documentation to the vendor community.

1. Questions & Answers & Clarifications, Notes & Changes

2. Revised Specifications, Bid Sheet, & Drawings

3. Sign In Sheets

4. Extend Bid Opening to 5/9/24

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provision of the Agency Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Agency Solicitation by completing an Addendum Acknowledgement, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

Addendum #2

Martinka Water Treatment Complex and F&M Coal Company

Permit # MAR1-2020 and S-1073-86

Existing Building Upgrades

The following are questions that were identified at the Pre-Bid Conference (PBC) conducted on-site on April 9, 2024, Questions provided to WVDEP Procurement, Project Clarifications, Project

Notes, Project Changes, Technical Specification Changes, and Project Plan Changes. The answers and clarifications provided herein take precedence over verbal answers at the PBC and previously provided specifications and descriptions provided in the Solicitation should there be any conflicts between the two.

Q1. What is the engineering estimate for the project?

A1. The updated engineering estimate is $279,045 total for both sites.

Q2. Should the existing outside lights be mounted to the roof or masonry?

A2. Existing outside lights can be mounted to either the roof or masonry.

Q3. Cut off the ends of the bar joists and weld new metal to those?

A3. Yes.

Q4. Are there details for the repair to the bar joists?

A4. No, the Contractor shall be responsible for making the bar joist structurally sound.

Q5. How long can we turn the power off at the Pump Building?

A5. Power can be turned off for a day or two depending on weather conditions that would require the pumps in the building to be ran to lower pond water levels. The Contractor shall coordinate with WVDEP personnel on-site prior to power shut-off in order to ensure proper site treatment is maintained.

Q6. Will the pipes sticking out of the ground beside the Pump Building cause any problems when running the new drainpipe from the gutter to the ditch?

A6. The location of existing pipe should be noted and left intact with new pipe installed on top of or nearby.

Q7. Should the block used to replace the existing fan opening once the new fan is installed be repainted?

A7. The Contractor shall be responsible for color matching the paint from the existing building paint color and repainting that entire side of the building where the fan is installed using two coats of paint.

Q8. Are there restrooms on-site that construction crews could utilize during the project or is the

Contractor responsible for providing Porta Johns throughout the duration of the project?

A8. No, the Contractor is responsible for providing Sanitary Facilities for crew use. See

Special Provisions 0-3 Temporary Facilities and Utilities for more details.

Q9. To confirm, this project does not require Davis Bacon wages nor certified payroll, correct?

A9. Correct, this project does not require Davis Bacon Wages or certified payroll.

Q10. Is a project sign either temporary or permanent required for this project?

A10. No.

Q11. Technical Specification13-14 Painting mentions the painting of the interior of the building though the construction drawings do not mention painting of the interior. Can you clarify the painting scope of work?

A11. No interior painting is required; only painting of the exterior wall where the exhaust fan is located at the Martinka Control Building is required. This shall be paid under bid item

“Building Repairs” for the Pump Building. The metal roof of the shop at the F&M site must also be painted with a coat of primer and two top coats of paint; this shall be paid under bid item “Shop Improvements”.

Q12. What gauge is the new metal roofing and trim for the Control Building?

A12. 26-gauge.

Q13. Will galvanized steel lintels be required in the new exhaust fan opening for the Control

Building?

A13. Yes. See Sheet 05 Control Building Roof Plan View Detail Note #14 for exhaust fan details.

Q14. The Control Building exterior CMU walls are deteriorating in a couple places, will point and patching masonry in those areas be required?

A14. No. Masonry repair need only be done as needed if required during roof installation.

Q15. Will weather protection be required while the roof is removed and replaced on the Pump

Building?

A15. Yes, to protect the electrical panel and pumps inside.

Q16. Sheet 06 Pump Building Note #3 states the Q-Decking is to be replaced as needed. Should we bid the project to remove and replace all Q-Decking on the Pump House or can you provide an amount to bid?

A16. Q-decking replacement is on an as needed basis as the full extent of damage is unknown.

Replacement is required due to ongoing water leakage issues at the rear east side of the building and it is the responsibility of the Contractor to determine how much Q-decking must be replaced in order to restore structural integrity to the roof. Conservatively assume a maximum of a third of the Q-decking over the entire roof needs replaced.

Q17. What gauge is the Q-Decking on the Pump House?

A17. The gauge is currently unknown and must be determined by the Contractor during construction.

Q18. Can the existing rocks on the roof of the Pump House be disposed of onsite within 200 feet of the building?

A18. Yes.

Q19. Can you provide a detail/supplementary drawing for the Bar Joist/Metal Cross Brace

Repairs as per Sheet 06 Pump Building Note #7?

A19. No, the extent of the damage is currently unknown and is the responsibility of the

Contractor to determine and repair as needed to restore structural stability.

Q20. Are the Pump Building Bar Joist/Metal Cross Braces to be primed and painted after repairs?

A20. No.

Q21. Will galvanized steel lintels be required in the heating and cooling unit opening for the

F&M Existing Shop Upgrades?

A21. No as this will be installed in a building with sheet metal siding. However, some simple framing will likely be required on the interior of the building around the unit for support.

All exterior seams are to be sealed. See Technical Specification 11-36 Air Conditioner-

Electric Heater Unit for more details.

CLARIFICATIONS, NOTES, AND CHANGES

1. Power supply to the Pump House at Martinka is private and does not require shut off by a power company.

2. A new Camera System will be installed at the Martinka Control Building and at the separate

Engineer Building on the hill above the Pump House. See new Technical Specification 11-41

IP Camera Monitoring System for details. The new Camera System shall be included in bid item “Electrical Upgrades” for the Martinka Control Building. This shall also include everything needed for installation, remote viewing, and recording.

3. Exterior roof painting at the F&M shop shall be Sherwin Williams Sher-Cry HPA High

Performance Acrylic B66-500 Series Semi-Gloss or Engineer approved equal.

4. Exterior metal siding replacement at the F&M shop shall be LifeTite Metal Products, LLC 26-gauge metal with Ceram-A-Star 1050 painted finish or Engineer approved equal.

5. Automatic electric garage door openers to be installed for both roll up garage doors at the

Martinka Control Building; to be paid under bid item “Electrical Upgrades”.

Permit # MAR1-2020 and S-1073-86

Existing Building Upgrades

REVISED SPECIFICATIONS

1. Technical Specification 11-41 IP Camera Monitoring System: Specification added.

REVISED BID SHEET

1. Bid item 7 Electrical Upgrades amount was increased to include the camera system and garage door openers along with Technical Specification 11-41 added as reference.

REVISED DRAWINGS

1. Sheet 02 Summary of Quantities: Technical Specification 11-41 added to bid item “Electrical Upgrades”.

11-41 (1)

11-41 IP CAMERA MONITORING SYSTEM

1.0 GENERAL

1.1 SCOPE

A. The Contractor shall furnish all materials, and incidentals required for installation of the IP camera monitoring system. Once installed according to Manufacturer instructions in the area to be monitored, the system shall be complete and operational with all control equipment and accessories as specified herein.

B. The Contractor, at the completion of installation, shall be responsible for the system start-up and verifying the system is operating properly.

C. The Manufacturer shall provide after start-up, onsite training on the operation of the camera monitoring system to West Virginia Department of Environmental Protection Office of Special Reclamation (WVDEP-OSR) staff.

D. The principal items of equipment shall include IP cameras and IP NVR/DVR system.

E. The Manufacturer of all the camera and recording device components shall be fully experienced, reputable, and qualified in the manufacturing of the equipment.

1.2 SYSTEM OPERATING CONDITIONS

A. The dome/bullet cameras shall be capable of operating via PoE+ and communicating via IP ethernet.

B. Dome/bullet cameras shall additionally be capable of recording audio.

C. The IP NVR/DVR shall support up to 16 IP cameras and record up to 320

Mbps.

D. Once configured the system shall be capable of recording 24 hours a day 365 days a year.

1.3 QUALITY ASSURANCE

A. The Manufacturer shall have at least ten (10) years of experience in camera and recorder manufacturing.

11-41 (2)

B. Equipment shall have the Manufacturer's name, address, type or style, model or serial number, and catalog number on a plate secured to the item of equipment.

1.4 IP CAMERA NVR/DVR

B. Inputs

1. IP Video 16 Channel.

C. Operating Temperature

1. 14-131 Degrees Fahrenheit.

D. Hard Drive Bays

1. 2.

E. Recording Resolution

1. 16 Megapixels.

F. Sensor Inputs

1. 8.

G. Bit Rate

1. Incoming 320 Mbps.

2. Outgoing 160 Mbps.

H. Smart Search

1. Yes.

I. Motion Detection

1. Yes

J. Certification

1. CE

2. FCC

3. UL

4. RoHS

5. WEEE

11-41 (3)

1.5 IP BULLET CAMERA

A. Day/Night Function

1. ICR (Auto/Day/Night).

B. Megapixel

1. 8.0.

C. Camera Resolution

1. 3840 x 2160 @ 20 fps.

D. Audio

1. Yes.

E. IR Array Range

1. 98 ft.

F. Imager Type

1. CMOS.

G. Operating Temperature

1. -22-140 Degrees Fahrenheit.

H. Ingress Protection

1. IP67

I. Tilt Angle

1. 0 - 90

J. Ethernet Interface

1. 10/100 BASE-TX

K. Rotate/Pan Angle

1. 0 - 360

11-41 (4)

L. Motion Detection

M. Bit Rate

1. 128 Kbps – 16 Mbps

N. Storage Capacity

1. Up to 256 GB

O. Certification

2. FCC part 15

3. UL

1.6 IP DOME CAMERA

A. Day/Night Function

2. ICR (Auto/Day/Night).

B. Megapixel

2. 2.0.

C. Camera Resolution

1. 1920 x 1080 @ 60 fps.

D. Audio

2. Yes.

E. IR Array Range

1. 490 ft.

F. Imager Type

1. Progressive Scan CMOS.

11-41 (5)

G. Operating Temperature

1. -40-149 Degrees Fahrenheit.

H. Ingress Protection

1. IP66

I. Tilt Angle

1. -15 - 90

J. Ethernet Interface

1. 10/100 BASE-TX

K. Rotate/Pan Angle

1. 0 - 360

L. Motion Detection

M. Bit Rate

1. 128 Kbps – 16 Mbps

N. Storage Capacity

1. Up to 256 GB

O. Zoom

1. Optical (x33)

P. Certification

2. FCC part 15

3. UL

11-41 (6)

1.5 WARRANTY

A. The Contractor shall inspect all components of the camera system and guarantee them to be free from defects; and will replace or repair, any part or parts returned which examination shall show to have failed under normal use and service by the user within twelve (12) months following operation start-up.

B. The Manufacturer shall provide at NO CHARGE to the WVDEP-OSR, for a period of one (1) year, technical support from the date of substantial completion.

1.6 BASIS OF DESIGN MANUFACTURER (STANDARD UP FRONT FOR BID)

A. The BASIS OF DESIGN for the camera monitoring system is by Alibi

Vigilant Security© having been deemed to represent the minimum level of quality, performance, and service acceptable for this equipment. Equal equipment submittals will be in accordance with Special Provisions

Section 0-13 Engineer Approved Equal.

1.7 SUBMITTALS PRE AND POST CONSTRUCTION

A. The Contractor shall provide shop drawings detailing the equipment prior to installation for Engineer approval.

B. The Vendor shall provide three (3) copies of an Operation & Maintenance

Manual to WVDEP prior to system Start-Up. The manual(s) should include, but not limited to, description of installation, system operation, maintenance procedures, repair parts list, equipment and electrical schematics, etc.

2.0 PRODUCTS

The camera monitoring system MUST have the ability to accurately record area to be monitored.

11-41 (7)

2.1 CAMERA SCHEDULE

A. The following is a schedule of cameras to be installed:

TYPE LOCATION QTY

4 MP 25X ZOOM IP POE

PAN ZOOM TILT

MARTINKA CONTROL BUILDING

IP POE FIXED DOME MARTINKA CONTROL BUILDING 3

4 MP 25X ZOOM IP POE

PAN ZOOM TILT

MARTINKA ENGINEER BUILDING

IP POE FIXED DOME MARTINKA ENGINEER BUILDING 3

2.2 CONDUIT

A. All wire, inclusive of control and power outside of enclosures shall be contained inside of at a minimum Schedule 40 PVC or “Liquitite” steel-lined flex or equal conduit. All connections shall be water tight. All 90° elbows shall be long sweep type. All conduits shall be rated for outdoor use and UV protected.

3.0 EXECUTION

3.1 INSTALLATION

A. The Contractor shall be solely responsible for the proper installation of the system and shall ensure the system is installed as shown on the plans, described in the Operation and Maintenance Manuals, and in accordance with the Manufacturer's recommendations.

B. All work must be done in accordance with local, state, and federal codes and regulations. Installation of all equipment shall be done in accordance with the written instructions provided by the Manufacturer. An Operation and Maintenance Manual shall be furnished, which will include a description of installation, system operation, maintenance procedures, repair parts list, equipment, and electrical schematics, etc.

3.2 FIELD TESTING

A. Prior to plant startup, all equipment shall be inspected by the WVDEP-

OSR for proper installation and satisfactory performance as specified herein.

11-41 (8)

4.0 METHOD OF MEASUREMENT

A. The method of measurement for determining quantities for per unit bid item(s) shall include furnishing all materials and doing all the work prescribed in a workmanlike and acceptable manner, including all labor, tools, equipment, supplies, and incidentals & appurtenances necessary to complete the work as shown on the Project Plans.

B. The method of measurement for determining quantities for lump sum bid item(s) shall include furnishing all materials and doing all the work prescribed in a workmanlike and acceptable manner, including all labor, tools, equipment, supplies, and incidentals & appurtenances necessary to complete the work as shown on the Project Plans.

4.1 BASIS OF PAYMENT

A. Per unit bid item(s) shall be paid per unit bid and shall include the following items, which price and payment shall be full compensation for all materials, labor, equipment and incidentals necessary to perform the work.

B. Lump sum bid item(s) shall be paid at the lump sum bid and shall include the following items, which price and payment shall be full compensation for all materials, labor, equipment and incidentals necessary to perform the work. No deduction will be made nor will any increase be made in the lump sum bid amount regardless of decreases or increases in the final total contract amount or for any other cause.

4.2 PAY ITEM(S)

“Electrical Upgrades”, per lump sum.

END OF SECTION

SPECIFICATION(S) SUMMARY OF QUANTITIES QUANTITY UNITS

MARTINKA WATER TREATMENT COMPLEX MAR1-2020

CONTROL BUILDING

13-9,13-10,13-12,13-17,13-18 METAL ROOF 1 LS

13-7 GUTTERS 155 LF

11-7 WIRING 500 LF

11-6 CONDUIT 500 LF

11-2,11-3,11-4,11-5, 11-41 ELECTRICAL UPGRADES 1 LS

MARTINKA WATER TREATMENT COMPLEX MAR1-2020

PUMP BUILDING

13-12,13-13,13-17 RUBBER ROOF 1 LS

12-54 ALUMINUM ROOF HATCHES 2 EA

13-7 INTERIOR METAL BRACE REPAIR 1 LS

10-14, 13-7 BUILDING REPAIRS 1 LS

F&M COAL COMPANY S-1073-86

11-2,11-3,11-4,11-5,11-10,11-11,11-36,13-12, 13-14,13-15,13-18 SHOP IMPROVEMENTS 1 LS

11-25 4 FOOT LED LIGHTS 16 EA

11-7 WIRING 500 LF

11-6 CONDUIT 500 LF

5-5 UTILITIES NON BID ITEM

NOTE:

THE QUANTITIES SHOWN ON THE SUMMARY OF QUANTITIES REPRESENT THE AMOUNTS AS

DIRECTLY MEASURED IN THE PLANS. WHEN BIDDING IN WVOASIS THE COMMODITY LINES MAY BE

DIFFERENT AMOUNTS FROM THE PLANS TO ACCOMMODATE ANY UNFORESEEN CHANGES IN THE

FIELD. THEREFORE, ALWAYS BID ON THE QUANTITIES LISTED IN WVOASIS.

SUMMARY OF QUANTITIES

02R

TOTAL

SHT. NO.

OFFICE OF SPECIAL RECLAMATION

SCALE: NTS

47 SCHOOL STREET, SUITE 301

PHILIPPI, WV 26416

OFFICE: 1-304-457-3219

FAX: 1-304-457-5613

Division of Land Restoration Office of Special Reclamation

West Virginia Department of Environmental Protection

MARTINKA WATER TREATMENT COMPLEX

PERMIT # MAR1-2020

F&M COAL COMPANY PERMIT # S-1073-86

EXISTING BUILDING UPGRADES

MARION & PRESTON COUNTIES,

WEST VIRGINIA

DATE: MARCH 2024