Addendum_1_-_Q&A.pdf

Addendum No. 1 Page 1 of 3 24250031B-VG - iPad Cases with ADP

ADDENDUM No. 1 to INVITATION TO BID

ADDENDUM POSTING DATE: PURCHASING CONTACT: Victoria Gonzalez, Procurement Agent III October 1, 2024 407-320-0262 Email Address: gonzalvm@scps.k12.fl.us

SOLICITATION TITLE & NUMBER:

24250031B-VG - iPad Cases with Accidental Damage Protection (ADP)

SOLICITATION OPENING DATE & TIME:

October 15, 2024 before 3:00 P.M. EST

NOTE: SOLICITATIONS RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED.

The following items are updated to reflect the revisions and are hereby incorporated into the bid documents, ITB NO. 24250031B-VG - iPad Cases with Accidental Damage Protection (ADP).

A. THE FOLLOWING FORM HAS BEEN REVISED AND REISSUED IN ITS ENTIRETY:

☐ EXHIBIT B, PRICE SCHEDULE

B. REQUEST FOR INFORMATION

Q1. The RFP states that this is for iPad Cases with ADP for 3 years.

Can you clarify that the ADP coverage should be for 3 years, and the contract price is locked for 3 years, meaning that at any time during the 3-year contract Seminole can purchase iPad cases with ADP for the price we bid?

A1. ADP coverage needs to be for 3 years with a locked bid price that will be held for 3 years.

Q2. Do you know the current iPad and iPad mini models & specifications?

A2. 10.2-inch iPad (9th generation) is the current model with an anticipated transition the 10th generation model within six months. While information on the iPad mini models will be accepted, the focus is on the

10.2 iPad case.

Q3. Do you have the specifications or technical standard on the tempered glass?

A3. 9H super hardness, Fingerprint & scratch resistant, Bubble-free application, Ultra-clear glass

Q4. Will a submission of an ADP Plan only be considered?

A4. No

THE SCHOOL BOARD OF SEMINOLE COUNTY FLORIDA

PURCHASING AND DISTRIBUTION SERVICES DEPARTMENT

400 East Lake Mary Boulevard Sanford, Florida 32773-7127

Addendum No. 1 Page 2 of 3 24250031B-VG - iPad Cases with ADP

Q5. Is this for iPad 10 and the following EDU model iPads as well as iPad Mini? What is the initial iPad Mini model to be utilized?

A5. 10.2-inch iPad (9th generation) is the current model with an anticipated transition the 10th generation model within six months. While information on the iPad mini models will be accepted, the focus is on the

10.2 iPad case.

Q6. For the damage on the case, the coverage would be to replace broken tempered glass and replacement of cases that are damaged to the extent that they can no longer provide adequate protection of the device or cannot be securely reinstalled. Is this acceptable coverage?

A6. Coverage will also need to cover the iPad and any damage to the case, screen, and device.

Q7. The price sheet contains 2 line items that are the same. I assume one should be for the Mini…..?

A7. While information on the iPad mini models will be accepted, the focus is on the 10.2 iPad case. The swivel ring handle is the discernable difference.

Q8. Can you clarify which iPad this is? It states 10.9" iPad on the price...is that the base iPad or iPad Pro?

We know iPad Pro has a 10.9" version. I thought the base iPad was a 9.8" size.

A8. 10.2-inch iPad Wi-Fi 64GB - Space Gray

Product Number: MK2K3LL/A

Q9. There are no quantities on the price sheet. Any guidance on quantity?

A9. The Price Schedule has been updated with quantities.

Q10. Section I, sub section 5: Quantities/Volume of Business mentions that anticipated volume amounts could be found on the Pricing Sheet. I do not see that information listed. Could you please provide an anticipated quantity?

A10. Quantities for pricing have been added to the Price Schedule, however they are NOT anticipated needs.

Due to the nature of the product requested, there is no guarantee or estimate of anticipated need.

However, the following historical data for amounts purchased in previous years can be seen below.

24-25 211 units purchased to date 23-24 103 units purchased 22-23 407 units purchased

21-22 178 units purchased

Q 11. Would you consider a company only bidding on the ADP portion of the device and have the case bidder warranty only the case?

A 11. No

Addendum No. 1 Page 3 of 3 24250031B-VG - iPad Cases with ADP

The original Invitation to Bid (ITB) documents shall remain in full force and effect, except as modified herein, which shall take precedence over any contrary provisions in the prior documents. If you should have any questions regarding this addendum, please do not hesitate to contact Victoria Gonzalez, Procurement Agent III at gonzalvm@scps.k12.fl.us or by phone at 407.320.0262.

Sincerely, Gregory A. Long Gregory A. Long, MBA, CPPO, C.P.M.

Director of Purchasing and Distribution Services

Attachment

This addendum shall be completed by the Vendor and returned with the submittal. If submittal has already been submitted, this addendum must be submitted to the submission in VendorLink.

Addendum No. 1 to ITB 24250031B-VG - iPad Cases with Accidental Damage Protection (ADP).

This is to acknowledge receipt of this addendum, which will become part of the ITB document.

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***END OF ADDENDUM NO. 1***