24250031B-VG_-_iPad_Cases_w_ADP_-_Board_Approval_&_Tab_Sheet.pdf

Seminole County Public Schools 400 East Lake Mary Blvd Sanford, FL 32773

Updated: 11/11/2024 10:21 AM by Jill Mahramus Page 1

ACTION ITEM -- INVITATION TO BID AWARD: 24250031B-VG - IPAD CASES

WITH ACCIDENTAL DAMAGE PROTECTION

1. Superintendent’s Recommendation:

That the School Board of Seminole County approve the recommendation of the Evaluation Committee to award Invitation to Bid #24250031B-VG for iPad Cases with Accidental Damage Protection to three firms.

2. Background/Analysis:

In order to protect the district's investment in Apple iPads, Information Services recommends the purchase of protective cases designed for use in K-12 institutions, as well as accidental damage protection (ADP) for three years on the iPads. In the event that a device is damaged, the awarded vendors will provide an expedited process to repair or replace any damaged items.

The Evaluation Committee reviewed five bid responses to the solicitation. The Evaluation Committee recommends awarding this bid to the three lowest, responsive and responsible bidders meeting specifications: iFixYouri Corporation, The Repair Depot LLC, and Rug Ed Products, Inc.

Term: November 19, 2024 through November 18, 2027, with the option of one (1), two (2) year renewal Evaluation Committee: Patrick Kelly, Tom Condo, Christina Westley and Lillian Aviles Recommended Suppliers:

iFixYouri Corporation, Palm Beach Gardens, FL The Repair Depot, Stillwater, OK Rug ED Products, Inc., Royal Oaks, MI Reference: F.A.C. 6A-1.012(9) Cost Center Contact: Chief Technology Officer, Ulysses Vazquez, 407-320-0076 Posted: October 29, 2024 - Notice of Intended Decision

3. Fiscal Impact:

Funding Source: Varies

Amount: As Budgeted

4. Prepared by: 5. Board Meeting Date 11/19/2024

Gregory Long, Director of Purchasing & Distribution

ATTACHMENTS:

• NOI - 24250031B-VG - iPad Cases with ADP - Award Summary and Tabulation Sheet (PDF)

Action Item (ID # 13715) Meeting of November 19, 2024

Updated: 11/11/2024 10:21 AM by Jill Mahramus Page 2

RESULT: APPROVED BY CONSENT VOTE [UNANIMOUS]

MOVER: Kristine Kraus, Vice Chair

SECONDER: Autumn Garick, School Board Member

AYES: Sanchez, Kraus, Davis, Dehlinger, Garick

Item# Case Type and Device Type Unit Price

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1-10 Units >10 Units 1-10 Units >10 Units 1-10 Units >10 Units 1-10 Units >10 Units 1-10 Units >10 Units

Case with tamper-proof features on the case, handle and/or stand, transparent backplate for sn/asset tag visibility, tempered glass screen protector and pencil holder.

iPad 10.2" with ADP for 3 Years

$133.60 5% $140.28 $133.60 5% $140.28 $53.99 0% $53.99 $49.99 0% $49.99 $68.20 5% $71.61 $64.20 5% $67.41 $59.00 5% $61.95 $59.00 5% $61.95 $54.65 5% $57.38 $54.65 5% $57.38

Case with TPU and polycarbonate protection, reinforced corner bumpers, swivel ring handle, transparent backplate for sn/asset tag visibility, tempered glass screen protector and pencil holder iPad 10.2" with ADP for 3 Years

$133.60 5% $140.28 $133.60 5% $140.28 $53.99 0% $53.99 $49.99 0% $49.99 $68.20 5% $71.61 $64.20 5% $67.41 $59.00 5% $61.95 $59.00 5% $61.95 $54.65 5% $57.38 $54.65 5% $57.38

ACCESSORIES: Discount off manufacturers suggested retail price, MSRP.

5% 5% 0% 0% 30% 30%

WARRANTY INFORMATION: Please give detailed warranty information in the space to the right.

Rug Ed Products, Inc.

1395 Wheaton Ste. 500

Royal Oak, MI 48083

Ralph Schiller

Phone: 248 6139761 ralph.schiller@rug-ed.com

3YR ADP W/ZERO DEDUCTIBLE PER BID REQUIREMENTS

Recommend for Award

The Repair Depot LLC

1337 s western rd

Stillwater, OK 74074

Billy Bean

Phone: 405 5337942 billy@therepairdepot.com

TAB SHEET SUMMARY

ITB #24250031B-VG

iPad Cases with

Accidental Damage Protection (ADP)

CDW Government LLC

230 N.Milwaukee Ave

Vernon Hills, IL 60061

Justin Schwier

Phone: 312 7058919 pso@cdw.com

MMI-CPR School Tech Repair, LLC

7100 E Pleasant Valley Rd, Suite 300

Independence, DE 44131

Ben Davies

Phone: 216 2760247 bdavies@k12techrepairs.com iFixYouri Corp

10190 Riverside Dr Suite 103

Palm Beach Gardens, FL 33410

Chris Johncke

Phone: 407 8641551 chris@ifixyouri.com

Cases will be replaced as neded. Tempered glass will be replaced as neded

Recommend for Award

10 - year NutKase warranty for defects in materials and workmanship under normal use - if NutKase is notified within warranty period, they will exchange the product for new product.

Recommend for Award

Bid Tabulation, Recommendation and Protest: Bid tabulations with award recommendations are posted to the

SCPS Purchasing & Distribution Services website at

"https://www.scps.k12.fl.us/district/departments/purchasing/comp-solicitations-contracts/." Failure to file a protest within the time prescribed in Section 120.57(3 Florida Statutes will constitute a waiver of proceedings under Chapter 120 Florida Statutes and School Board Rules. Bid tabulations or recommendations will be distributed through established bid distribution services and posted to the district's Purchasing website. Notices will not be automatically mailed.

I hereby certify that the prices and bidders reflected herein are valid, and have been received in compliance to

Seminole County School Board Rules and Florida Law.

Gregory Long, CPPO, C.P.M, CPP, CPPM, CGPP, CPDW

Director of Purchasing and Distribution Services

MAXcase detailed warranty info:

https://www.maxcases.com/page/warranty/ and Lexicon

SOW included in response.