Addendum 1.pdf

County of Santa Clara Addendum #1

RFSQ-BHS-FY25-00176

Behavioral Health Training Services

ADDENDUM #1

ISSUED ON January 28, 2025

BY

ANGELEAH MACATIAG

CONTRACTS MANAGER

ELECTRONIC REQUEST FOR STATEMENT OF QUALIFICATIONS

RFSQ-BHS-FY25-0176

The following document shall be incorporated as part of the above mentioned RFSQ:

• Addendum #1 –

A. Revisions to the RFSQ B. Revisions to Appendix A-Cover Sheet C. Revisions to Appendix B-Evaluation Criteria and Qualifications D. Revisions to Attachment A-Scope of Work E. January 21, 2025, Offeror’s Conference Question-and-Answer

ALL OTHER SPECIFICATIONS, TERMS and CONDITIONS REMAIN UNCHANGED

ADDENDUM #1

A. Revisions to the RFSQ

1. A revised version of the RFSQ has been uploaded to Periscope on January 28, 2025, to include the following change:

a. In Section IV.E.1, was updated to remove Appendix B-Evaluation Criteria and

Qualifications from Table 4 and all subsequent items were renumbered accordingly.

b. In Section IV.E.2-G., was updated to reflect the following description of the Executive Summary: “This section must include a summary of the qualifications and experience that demonstrate the Offeror’s ability to successfully provide the requested services, highlighting principal advantages to the County and must not exceed one (1) page. This summary is separate from the maximum allowable number of pages.”

B. Revisions to Appendix A-Cover Sheet

1. The “Seeking Safety Training” has been removed from Category 1: Evidence-Based

Practice Trainings to reflect the updated scope of services. As a result, Appendix A- Cover Sheet was updated and uploaded to Periscope on January 28, 2025.

C. Revisions to Appendix B-Evaluation Criteria and Qualifications

1. The “Seeking Safety Training” has been removed from Category 1: Evidence-Based

Practice Trainings to reflect the updated scope of services. As a result, Appendix B- Evaluation Criteria and Qualifications was updated and uploaded to Periscope on January 28, 2025.

D. Revisions to Attachment A-Scope of Work

1. The “Seeking Safety Training” has been removed from Section VI.A.1 to reflect the updated scope of services. As a result, Attachment A - Scope of Work was updated and uploaded to Periscope on January 28, 2025.

E. January 21, 2025, Offeror’s Conference Question-and-Answer

1. Q:

A:

If the Offeror is an institution rather than an individual, should it check off each type of experience its employees have, or simply check the box to confirm that it meets above qualifications outlined in Appendix A - Cover Sheet, Section I.1?

Offeror should select all that apply AND then confirm that Offeror’s organization meets the minimum qualifications outlined in Appendix A - Cover Sheet, Section I.1.

2. Q:

May an Offeror propose to a training that is not yet fully designed but for which the Offeror is qualified to teach, as referenced in Appendix A - Cover Sheet, Section I.2? Or must all trainings be fully developed at the time of application?

Yes, Offerors may select all training categories of interest from the list on Appendix A - Cover Sheet, Section I.2.

3. Q:

Are Offerors required to submit syllabi as miscellaneous supporting documents?

Syllabi may be submitted as part of RFSQ Section IV.E.2, Table 5, item 5, miscellaneous supporting documents, and must be referenced in the Response Narrative if included.

4. Q:

If the Offeror is a Care Facility/SUTS Provider as well as a Healthcare Facility Provider, but these other two units are not involved with the proposed program, is it still necessary to provide licensing details in Appendix K- Offeror’s FEIN and License Information Form?

No, it is not necessary to provide licensing details if they are not a part of the training service.

5. Q:

Does the RFSQ allow entities other than ours to provide Seeking Safety (SS) training, and how does the County ensure they are authorized to use our service-marked model?

The Behavioral Health Services Department (BHSD) has issued Addendum 1 on January 28, 2025, to remove this training. If you are the service provider for this training and do not wish to expand into providing other training services, you are not required to apply for this RFSQ.

6. Q:

Is the Insurance Exhibit & Endorsement Letter required with the offer submission, or can it be provided later?

Yes, the Insurance Exhibit & Endorsement Letter are required at the time of offer submission. Section IV.E.1, Table 4, item 11 outlines this requirement.

7. Q:

What does "Evaluation Service Capacity" refer to in the Appendix H-Offeror Specialties Form?

This section is for the County to evaluate your ability to provide services at the selected locations.

8. Q:

On Appendix J-Training Schedule Form, for the Length and Frequency column, should we provide the maximum number of trainings we can offer or the current number of trainings being provided? Additionally, can you clarify what should be entered into the blanks” "____hrs/day @ ____ sets of ____ day training"?

For the Length and Frequency column, Offerors should indicate the maximum number of trainings your organization can provide for the specific training services you are applying for. The blanks in the example serve as a prompt to help you provide the necessary details about your training schedule. You may use this format or adjust it to describe your existing services clearly.

9. Q:

I have created a login in Periscope but cannot locate the RFSQ-BHS-FY25- 0176: Behavioral Health Training Services. How can I find it?

Periscope Holdings is contracted by the County to provide vendors with technical support for tasks such as registration, account maintenance, and other technical issues. Offeror should reach out to their helpdesk for assistance with this issue. Offeror can contact them through the following:

1. Frequently Asked Questions: https://support.bidsync.com/hc/en-us/categories/203148568-FAQs

2. Email: S2G@periscopeholdings.com

3. Phone: 1 (800) 990-9339

10. Q:

Can we provide a copy of an existing Certificate of Insurance with BHSD as evidence of our insurability? Would we still need a letter from an agent if we provided that?

Refer to question #6.

11. Q:

What is the turnaround time for questions submitted through the Periscope portal?

Inquiries are generally responded to within seventy-two (72) hours;

however, some questions may take longer depending on the amount of research required.

12. Q:

Is the Appendix B-Evaluation Criteria and Qualifications required to be submitted twice, as part of Attachment: 1 and Attachment 2: Response Submission, in RFSQ Section IV.E.1-2?

https://support.bidsync.com/hc/en-us/categories/203148568-FAQs https://support.bidsync.com/hc/en-us/categories/203148568-FAQs mailto:S2G@periscopeholdings.com

A: BHSD has released Addendum 1 to clarify the requirement. Appendix B- Evaluation Criteria and Qualifications will only be required as part of RFSQ Section IV.E.2, Attachment 2: Response Submission.

13. Q:

If something is missing, such as proof of insurance, will the proposal be automatically rejected, or will you request the missing documentation?

Section III.I of the RFSQ “County Rights”, outlines the specific rights reserved by the County in relation to this RFSQ.

14. Q:

Could you provide information on the average range of contract values?

Budgets are not included as part of Phase One of this RFSQ, which focuses on establishing a pool of qualified providers. Contract values will be addressed during Phase Two, the Work Order Proposal Request (WOPR) process, as projects are identified.

15. Q:

Does the County have a preference for in-person, hybrid, or virtual trainings for any of the requested topics? Will bidders be penalized for only offering in-person or only remote trainings, for example?

All formats are encouraged to apply. However, the training format may become a condition during Phase Two, the WOPR process, based on the specific training services required.

16. Q:

How is lived experience evaluated?

Please refer to RFSQ Section V for details on the review and evaluation process.

17. Q:

If our organization is already providing monthly trainings through SCCLearn, do we have to apply for this RFSQ to continue providing trainings?

Offeror will need to apply to this RFSQ to be included in the qualified pool of providers for training services for BHSD only.

18. Q:

Do current BHSD County-contracted providers need to apply through this RFSQ process to provide future trainings?

Yes, current BHSD county-contracted providers must apply through this RFSQ process to be eligible to provide future trainings. Existing contracts will remain in place until they sunset, but future opportunities will only be available to those in the Qualified Pool.

20. Q:

What is the best way to submit questions if they come up later?

Per RFSQ Section II.A, Table 2, item 3, procedural questions can be submitted in writing via Periscope Holdings through Friday, March 1, 2030, by 3:00 P.M. Pacific Time.

21. Q:

How is it determined if an organization is exempt from going through this competitive solicitation process (RFSQ)?

This question requires more research and answer will be posted on the Periscope Question and Answer forum.