Addendum_059-MHH-0615_Septic_Tank_Lift_Stations_and_Grease_Trap_Service_Add_01.pdf

The Mission of Polk County Public Schools is to provide a high quality education for all students

Purchasing Department Fax: 863/534-0802

June 15, 2015

ADDENDUM #01

To: All Vendors

From: Scott Clanton Director of Purchasing and Warehousing

Subject: Bid Number 059-MHH-0615, Septic Tank, Lift Stations and Grease Trap Service - Term Contract

This addendum is to make changes and/or provide additional information to the Invitation to Bid and provide official responses to written questions that were received prior to the deadline for receipt of written questions.

All additions are in brackets ([]), bold type, italics and double underlined for easy identification. All deletions are indicated by strikethrough (strikethrough).

The deadline for written questions and requests for additional information was 4:00 pm, June 11, 2015.

Please sign and return the Addendum Acknowledgement Form with your bid response. The Addendum Acknowledgement Form should be submitted with your bid response to facilitate the bid evaluation process, and must be on file prior to bid award.

Addendum Acknowledgement Form

VENDOR NAME

PRINT OR TYPE SIGNATURE AND TITLE

WRITTEN SIGNATURE

SCHOOL BOARD OF POLK COUNTY

P.O. BOX 391 1915 SOUTH FLORAL AVENUE

BARTOW, FLORIDA 33831 BARTOW, FLORIDA 33830

Board Members

BOARD CHAIR

DICK MULLENAX

DISTRICT 4

HUNT BERRYMAN

DISTRICT 1

LORI CUNNINGHAM

DISTRICT 2

HAZEL SELLERS

DISTRICT 3

KAY FIELDS

DISTRICT 5

LYNN WILSON

DISTRICT 6

TIM HARRIS

DISTRICT 7

C. WESLEY BRIDGES, II

General Counsel

Administration

KATHRYN M. LeROY Superintendent

Polk County Schools-an equal opportunity institution for education and employment

The Mission of Polk County Public Schools is to provide a high quality education for all students

ADDENDUM #01 (continued) Bid Number 059-MHH-0515, Septic Tank, Lift Stations and Grease Trap Services – Term Contract

Please see the addition to section P.3. on page 10 in the Special Terms and Conditions.

3. Bidder should submit a vehicle registration form for residuals transporter/applicator showing all equipment available and ready for use in the performance of this contract. [Any residual transporter/applicator used by the bidder to perform services under this bid must have a pump meter that measures the amount of gallons pumped.] Equipment shall include not less than two (2) pump trucks, at least one (1) of which has a minimum capacity of 4,000 gallons.

Please see the responses below to written questions that were received prior to the deadline for receipt of written questions. Questions may have been edited for clarity and brevity.

Q1. Since we have worked with you in the past, would you like us to submit references as it says we might or might not need to?

A1. Yes, all bidders should submit references as indicated in section P of the Special Terms and Conditions on pages 8, 9 and 10 in Invitation to Bid file #

059-MHH-0615.

Q2. I believe I read that the grease traps may be awarded separately from the lift stations and septic tanks? Is this correct??

A2. Yes, please see section K.2 in the Special Terms and Conditions on page 7 of 21 and Section P.1. in the Special Terms and Conditions on page 9 in Invitation to Bid file # 059-MHH-0615.

Q3. Next I wanted to ask about the metered trucks, as Lift Stations are the only service that may vary in volume. Are you requiring the company(S) that is/are awarded this bid to have a minimum of 2 metered trucks??

A3. Yes, please see the change to Section P.3. at the top of page 2 of ADDENDUM #01 to bid file # 059-MHH-0615.

Q4. I noticed this contract will be for 1 year, are there any renewals for the awarded contractor or will it go out to bid again next year?

A4. Yes there is an option to renew. Please see section 21 on page 3 in the General Instructions and Conditions of Invitation to Bid file # 059-MHH-0615.

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